Printer VersionREGIONAL DISTRICT BOARD

Minutes of the meeting of the Board of Directors of the Strathcona Regional District held on Wednesday, February 22, 2023 at the Strathcona Regional District offices located at 990 Cedar Street, Campbell River, B.C.

A quorum having been confirmed, the Chair called the meeting to order at 12:32 p.m. with the following members physically in attendance or participating electronically:
     
Chair:M. BakerVillage of Sayward
Directors:D. ChapmanCity of Campbell River
 J. ColborneVillage of Zeballos
 K. DahlCity of Campbell River
 M. DavisVillage of Tahsis
 K. JulesKa:'yu:'k't'h'/Che:k'tles7et'h' First Nations
 R. KerrCity of Campbell River
 M. LottVillage of Gold River
 B. LanyonCity of Campbell River
 R. MawhinneyDiscovery Islands-Mainland Inlets (Electoral Area C)
 J. RiceOyster Bay-Buttle Lake (Electoral Area D)
 S. SinnottCity of Campbell River
 M. VoneschCortes Island (Electoral Area B)
 G. WhalleyKyuquot/Nootka-Sayward (Electoral Area A)


          
 
 
FIRST NATIONS TERRITORIAL ACKNOWLEDGEMENT
The Chair acknowledged that we are located on the traditional territory of the Laichwiltach people.
 
ADOPTION OF PUBLIC AGENDA
Whalley/Colborne: SRD 141/23

THAT the agenda for February 22, 2023 regular meeting of the Board be adopted as presented.
 
 
Director Whalley requested that the following two items of New Business be added to the agenda:

- Regional Fires Service Administration Service - Procedural Error; and
- Electoral Areas Service Review
 
A vote was held on the motion as amended and it was …
 CARRIED
 
 
PETITIONS AND DELEGATIONS
Hydroelectric System Upgrades
 
The Chair welcomed Stephen Watson, Stakeholder Engagement Advisor, BC Hydro, who made a presentation regarding hydroelectric operations in 2022 & 2023 and the proposed dam safety upgrade projects at the John Hart, Ladore and Strathcona facilities. [Item]
 
Vonesch/Lott: SRD 142/23

THAT the SRD Board write a letter of support for the upcoming BC Utilities Commission regulatory process for BC Hydro's Strathcona Dam Water Discharge Upgrade Project.
 CARRIED
 
Colborne/Vonesch: SRD 143/23

THAT the presentation be received.
 CARRIED
 
The Chair thanked the presenter for his presentation.
 
Earthquake Early Warning System
 
The Chair welcomed Alison Bird, Seismologist; Liaison & Outreach Officer for Natural Resources Canada who made a presentation regarding the Earthquake Early Warning System project. [Item]
 
The Chair thanked the presenter for her presentation.
 
Colborne/Mawhinney: SRD 144/23

THAT the presentation be received.
 CARRIED
 
ADOPTION OF MINUTES
Colborne/Whalley: SRD 145/23

THAT the minutes of the regular meeting of the Regional Board held on February 8, 2022 be adopted. [Item]
 CARRIED
 
 
 
 
 
 
COMMITTEE CHAIR REPORTS
Parcel Tax Roll Review Panel
 
Whalley/Chapman: SRD 146/23

THAT the draft minutes of the first sitting of the Parcel Tax Roll Review Panel held on February 8, 2023 be received. [Item]
 CARRIED
 
Electoral Areas Services Committee
 
Mawhinney/Whalley: SRD 147/23

THAT the draft minutes of the regular meeting of the Electoral Areas Services Committee held on February 8, 2023 be received. [Item]
 CARRIED
 
Strathcona Gardens Commission
 
Lott/Colborne: SRD 148/23

THAT the draft minutes of the regular meeting of the Strathcona Gardens Commission held on February 8, 2023 be received. [Item]
 CARRIED
 
 
STAFF REPORTS
Consultation Process - CP 2C 22 / RZ 3C 22 (April Point Developments)
 
Mawhinney/Whalley: SRD 149/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Chapman/Mawhinney: SRD 150/23

THAT the First Nations consultation process and the agency referral list as outlined in the staff report dated February 8, 2023 for application CP 2C 22/RZ 3C 22 (April Point Developments) be approved.
 CARRIED
 
Subdivision Servicing Standards - Bylaw No. 64
 
Colborne/Mawhinney: SRD 151/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Whalley/Colborne: SRD 152/23

THAT a report be prepared and referred to the Electoral Areas Services Committee on amendments to the minimum lot size requirement contained within Subdivision Servicing Standards Bylaw No. 64.
 CARRIED
 
Electoral Area D Traffic Study
 
Rice/Mawhinney: SRD 153/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Rice/Whalley: SRD 154/23

THAT the matter be referred to the Electoral Areas Services Committee for further consideration.
 CARRIED
 
Keeping of Livestock in Electoral Area D
 
Colborne/Rice: SRD 155/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Rice/Vonesch: SRD 156/23

THAT a report outlining the process to amend the zoning bylaw for Electoral Area D be prepared to allow up to four chickens or 4 ducks on properties that are less than one acre, and with roosters not permitted on lots less than one acre.
 CARRIED
 
Advisory Planning Commissions - Alternatives and Options
 
Whalley/Rice: SRD 157/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Rice/Mawhinney: SRD 158/23

THAT the draft advisory planning commission bylaw be referred to the Electoral Areas Services Committee for comment.
 CARRIED
 
Commuted Parcels - Applicability of Parcel Tax Changes
 
Rice/Mawhinney: SRD 159/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Whalley/Colborne: SRD 160/23

THAT Bylaws No. 218 and 403 be amended to specify the manner in which changes to properties identified as commuted parcels should be addressed.
 CARRIED
 
Crown Land Applications - Referrals to Regional District
 
Mawhinney/Chapman: SRD 161/23

THAT the report from the Chief Administration Officer be received. [Item]
 CARRIED
 
Inaugural COW Meeting
 
Colborne/Mawhinney: SRD 162/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Colborne/Lott: SRD 163/23

THAT the 2023 inaugural meeting of the Committee of the Whole be scheduled for Wednesday, March 22, 2023 commencing at 10:00 a.m. in the Regional District boardroom.
 CARRIED
 
Regional Strategy for Warming Centres
 
Whalley/Mawhinney: SRD 164/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Rice/Whalley: SRD 165/23

THAT staff contact the Comox Valley Regional District to obtain further information on the services that they created for Homelessness and Extreme Weather Shelters and to obtain further information from Director Ken Grant of Comox on these services.
 CARRIED
 
Colborne/Mawhinney: SRD 166/23

THAT, if the Board supports the development of a Poverty Reduction Strategy, the matter of warming centres be addressed as part of that strategy.
 CARRIED
 
Strathcona Gardens Ice Allocation Policy
 
Director Colborne left the meeting chambers.
 
Rice/Whalley: SRD 167/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Rice/Chapman: SRD 168/23

THAT the current Strathcona Gardens Ice Allocation Policy be used to determine ice allocation for the Campbell River Skating Club.
 CARRIED
 
Disaster Risk Reduction/Climate Adaptation - 2023 Grant Award
 
Mawhinney/Whalley: SRD 169/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Director Colborne returned to the meeting chambers.
 
Colborne/Mawhinney: SRD 170/23

THAT the 2023-2027 Financial Plan be amended to incorporate $319,000 the UBCM Disaster Risk Reduction Climate Adaptation grant.
 CARRIED
 
Colborne/Mawhinney: SRD 171/23

THAT the Oceans Networks Canada be awarded the contract for the screenings of the Tsunami: 11th Relative documentary.
 CARRIED
 
Disaster Risk Reduction/Climate Adaptation Grant
 
Colborne/Whalley: SRD 172/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Lott/Davis: SRD 173/23

THAT a regional application to the 2023 Disaster Risk Reduction / Climate Adaptation grant program on behalf of the local government and First Nations entities identified in the February 22, 2023 report from the Chief Administrative Officer be approved, and

THAT the Regional District commit to overall management of the grant if the application is successful.
 CARRIED
 
Request for Financial Assistance - Sayward School Parent Advisory Council
 
Whalley/Colborne: SRD 174/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Whalley/Chapman: SRD 175/23

THAT the Board approve a grant for the Sayward School Parent Advisory Council in the amount of $500 to assist with the swim program and field trips to be paid from the Electoral Area A grant in aid budget.
 CARRIED
 
Requests for Financial Assistance - Electoral Area D
 
Rice/Colborne: SRD 176/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Rice/Whalley: SRD 177/23

THAT the Board approve grants in aid to be paid from the Electoral Area D grant in aid budget as follows:

i) $2,750 to the Museum at Campbell River to assist with costs associated with 2023 public programming;

ii) $1,800 to Volunteer Campbell River to assist with 2023 operating costs; and

iii) $2,000 to the Campbell River Citizens on Patrol to assist with operational expenses.
 CARRIED
 
BYLAWS
Bylaw No. 477 - Electoral Area D Rezoning (RZ 3D 22 - Lebron)
 
Rice/Colborne: SRD 178/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Rice/Whalley: SRD 179/23

THAT Bylaw No. 477 be given third reading.
 CARRIED
 
Rice/Whalley: SRD 180/23

THAT Bylaw No. 477, being Campbell River Area Zoning Bylaw 1991, Amendment No. 61 be now reconsidered, finally passed and adopted.
 CARRIED
 
Bylaw No. 485 - 2023-2027 Financial Plan
 
Whalley/Colborne: SRD 181/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Lott/Colborne: SRD 182/23

THAT Bylaw No. 485, being a bylaw to adopt the 2023-2027 Financial Plan and Capital Expenditure Program, be now introduced and read a first time.
 CARRIED
 
Mawhinney/Colborne: SRD 183/23

That the Area C feasibility studies function 158 budget be increased by an additional $30,000 in the 2023-2027 financial plan.
 CARRIED
 
Rice/Whalley: SRD 184/23

That the Area D feasibility studies function 123 budget be increased by an additional $15,000 in the 2023-2027 financial plan.
 CARRIED
 
Colborne/Rice: SRD 185/23

THAT Bylaw No. 485 be given second reading.
 CARRIED
 
Whalley/Colborne: SRD 186/23

THAT any written submissions received from the public in respect of the 2023-2027 Financial Plan and Capital Expenditure Program be received at this time.
 
 
The Corporate Officer advised that no written submissions from the public had been received.
 
A vote was held on the motion and it was …
 CARRIED
 
Lott/Mawhinney: SRD 187/23

THAT members of the public be permitted to address the Board regarding the 2023-2027 Financial Plan and Capital Expenditure Program.
 
 
The Chief Administrative Officer advised that there were no pulbic members in attendance.
 
A vote was held on the motion and it was …
 CARRIED
 
Colborne/Mawhinney: SRD 188/23

THAT any further input from the public be considered prior to third reading of Bylaw No. 485 at the the March 15, 2023 Board meeting.
 CARRIED
 
Bylaw No. 486 - Connected Coast Board Incorporation
 
Colborne/Rice: SRD 189/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Colborne/Rice: SRD 190/23

THAT Bylaw No. 486, being a bylaw to amend the artticles of incorporation for the Strathcona Connected Coast Network Corporation, be now introduced and read a first time.
 CARRIED
 
Chapman/Rice: SRD 191/23

THAT the rules be suspended and Bylaw No. 486 be given second and third readings.
 CARRIED
 
Chapman/Rice: SRD 192/23

THAT Bylaw No. 486, being Regional Broadband Corporation Authorization Bylaw 2018, Amendment No.2, be now reconsidered, finally passed and adopted.
 CARRIED
 
CORRESPONDENCE
Colborne/Whalley: SRD 193/23

THAT the following items be received:
 
 
Forest Enhancement Society of BC
 
- January 26, 2023 correspondence from the Forest Enhancement Society of BC regarding the 2022 Accomplishments Report. [Item]
 
- February 12, 2023 correspondence from the Forest Enhancement Society of BC regarding the 2023 Accomplishments Report. [Item]
 
Rural Advisory Program
 
- February 9, 2022 media release from the Island Coastal Economic Trust regarding the new Rural Advisory Program. [Item]
 
Ka:’yu:’k’t’h’/Che:k’tles7et’h’ First Nations Tourism
 
- February 13, 2023 media release from the Island Coastal Economic Trust regarding the strategic tourism acquisition by the Ka:’yu:’k’t’h’/Che:k’tles7et’h’ First Nations. [Item]
 
Municipal Insurance Association Elections
 
- February 16, 2023 correspondence from the Municipal Insurance Association of BC regarding upcoming MIABC Board elections. [Item]
 CARRIED
 
Growing Communities Fund
 
Colborne/Davis: SRD 194/23

THAT the February 10, 2023 correspondence from the Province of BC regarding the Growing Communities Fund be received. [Item]
 CARRIED
 
Cortes Island Fire Protection
 
Whalley/Mawhinney: SRD 195/23

THAT the following items be received:

- February 10, 2023 correspondence from the Cortes Island Fire-Fighters Association (CIFFA) regarding recent developments in the CIFFA. [Item]
 
 
- February 17, 2023 correspondence from the Cortes Island Fire-Fighters Association (CIFFA) regarding a governance and operations audit. [Item]
 CARRIED
 
Vonesch/Mawhinney: SRD 196/23

THAT the Chief Administrative Officer meet with the Cortes Island Fire Fighting Association President to discuss matters within the correspondence.
 DEFEATED Directors Baker, Chapman, Colborne, Dahl, Davis, Jules, Kerr, Lanyon, Lott and Sinnott opposed
 
MEMBERS' REPORTS
Sea Lice Impact of Salmon Farms
 
Mawhinney/Colborne: SRD 197/23

THAT the February 8, 2023 report from Director Davis regarding the open letter by Alexandra Morton be received. [Item]
 CARRIED
 
Davis/Mawhinney: SRD 198/23

THAT a letter be sent to Joyce Murray, Minister of Fisheries and Oceans supporting the closed containment transition.
 DEFEATED All Directors opposed except Directors Davis, Mawhinney and Vonesch
 
Kerr/Dahl: SRD 199/23

THAT a letter be sent to Joyce Murray, Minister of Fisheries and Oceans expressing the Board's displeasure with the closed containment transition.
 CARRIED Directors Colborne, Davis, Mawhinney and Vonesch opposed
 
 
NEW BUSINESS
Proposed Regional Fire Services - Procedural Error
 
Director Whalley gave a verbal report regarding a procedural error in the proceedings of the Electoral Areas Services Committee meeting held on February 8, 2023.
 
Whalley/Rice: SRD 200/23

THAT Areas A, B, C, and D be removed from the Regional Fire Service Administration Service.
 
 
Whalley/Rice: SRD 201/23

THAT the matter be referred to the Electoral Areas Services Committee.
 CARRIED
 
Electoral Areas Service Review
 
Director Whalley gave a verbal report regarding a review of electoral area services.
 
Whalley/Rice: SRD 202/23

THAT an open, mediated service review be conducted on electoral area services as soon as possible.
 
 
With consent from the seconder the Chair permitted the mover to withdraw the motion.
 
 
CLOSED SESSION
Whalley/Colborne: SRD 203/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Colborne/Mawhinney: SRD 204/23

THAT a closed meeting be held immediately following the public session to consider matters deemed to fall within the parameters of subsections 90(1)(f), (g), (i), (k), (n), and (o) of the Community Charter.
 CARRIED
 
RECONVENE
The Board reconvened in public at 3:36 p.m.
 
RELEASE OF CONFIDENTIAL INFORMATION
While in closed session the Board passed a resolution to release the following information to the public:
 
South Cortes Fire Protection
 
- FireWise Consulting report entitled Cortes Island Fire Fighters Association Contract Compliance Assessment, dated December 28, 2022; and [Item]
 
- FireWise Consulting report entitled Supplemental Report: Cortes Island Fire Fighters Association Contract Complaince Assessment dated February 7, 2023. [Item]
 
TERMINATION
Colborne/Lanyon: SRD 212/23

THAT the February 22, 2023 regular meeting of the Regional Board be terminated.
 CARRIED
 
Time: 3:37 p.m.

Certified Correct:



_______________________________________
Chair


_______________________________________
Corporate Officer