Printer VersionREGIONAL DISTRICT BOARD

Minutes of the meeting of the Board of Directors of the Strathcona Regional District held on Wednesday, February 13, 2019 at the Strathcona Regional District offices located at #301-990 Cedar Street, Campbell River, B.C.

A quorum having been confirmed, the Chair called the meeting to order at 12:31 p.m. with the following members in attendance:
     
Chair:M. BabchukCity of Campbell River
Directors:J. AbramDiscovery Islands-Mainland Inlets (Electoral Area C)
 A. AdamsCity of Campbell River
 N. AndersonCortes Island (Electoral Area B)
 C. CornfieldCity of Campbell River
 M. DavisVillage of Tahsis
 B. LeighOyster Bay-Buttle Lake (Electoral Area D)
 J. MacDonaldVillage of Sayward
 C. MolgoveCity of Campbell River
 B. UngerVillage of Gold River
 G. WhalleyKyuquot/Nootka-Sayward (Electoral Area A)
Alt. Director:K. DahlCity of Campbell River
 for R. Kerr
Associate Member:K. JulesKa:'yu:'k't'h'/Che:k'tles7et'h' First Nations


          
 
 
ADOPTION OF PUBLIC AGENDA
Abram/Leigh: SRD 169/19

THAT the agenda for February 13, 2019 regular meeting of the Board be adopted as presented.
 CARRIED
 
PETITIONS AND DELEGATIONS
Directors Portal
 
The Chair welcomed Jon Schmuland, Manager of Information Technology, who made a presentation regarding the design of the proposed directors portal.
 
The Chair thanked Mr. Schmuland for his presentation.
 
Cornfield/Whalley: SRD 170/19

THAT the presentation be received.
 CARRIED
 
ADOPTION OF MINUTES
Director Davis requested that the minutes be amended to identify him as the representative of the Village of Tahsis.
 
Leigh/Cornfield: SRD 171/19

THAT the minutes be amended to record Director Leigh recusing herself due to the Area D Water litigation matter.
 CARRIED
 
Anderson/Moglove: SRD 172/19

THAT the minutes be amended to change the title of Director Anderson's Members' Report to 'Letters Received into the Public Record'.
 CARRIED
 
Abram/Cornfield: SRD 173/19

THAT the minutes of the regular meeting of the Regional Board held on January 24, 2019 be adopted as amended. [Item]
 CARRIED
 
Unger/Cornfield: SRD 174/19

THAT the minutes of the special meeting of the Regional Board held on January 30, 2019 be adopted. [Item]
 CARRIED
 
Abram/Davis: SRD 175/19

THAT the minutes of the special meeting of the Regional Board held on January 31, 2019 be adopted. [Item]
 CARRIED
 
BUSINESS ARISING FROM MINUTES
Letters Received into the Public Record
 
Director Anderson requested clarification regarding her request to have letters from Electoral Area B constituents that were received by other directors added to the public record.
 
 
CHAIR'S REPORT
CVRD Shared Functions
 
The Chair advised that she is scheduled to attend a meeting with the CVRD Chair and CAO to discuss shared functions and communication.
 
Regional District Chairs/CAO Forum
 
The Chair advised that she will attend the Regional District Chairs/CAO Forum on March 26 and 27, 2019 in Victoria, BC.
 
Unger/Adams: SRD 176/19

THAT the verbal report be received.
 CARRIED
 
Cornfield/Anderson: SRD 177/19

THAT a standing item be added to the Board agenda for Comox-Strathcona Waste Management and Comox-Strathcona Hospital Board information sharing.
 CARRIED
 
COMMITTEE CHAIR REPORTS
First Nations Relations Committee
 
Cornfield/MacDonald: SRD 178/19

THAT the draft minutes of the inaugural meeting of the First Nations Relations Committee held on January 24, 2019 be received. [Item]
 CARRIED
 
Municipal Services Committee
 
Unger/Davis: SRD 179/19

THAT the draft minutes of the inaugural meeting of the Municipal Services Committee held on January 24, 2019 be received. [Item]
 CARRIED
 
Director Leigh recused herself.
 
Director Adams recused himself.
 
Litigation Select Committee
 
Abram/MacDonald: SRD 180/19

THAT the draft minutes of the inaugural meeting of the Litigation Select Committee held on January 24, 2019 be received. [Item]
 CARRIED
 
Directors Adams and Leigh returned to the meeting chambers.
 
STAFF REPORTS
Results of Regional Emergency Notification Test
 
Cornfield/Adams: SRD 181/19

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Campbell River Flood Mapping and Mitigation Planning Grant
 
Cornfield/Unger: SRD 182/19

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Cornfield/MacDonald: SRD 183/19

THAT the Community Emergency Preparedness Fund Grant application for the Campbell River floodplain be authorized for submission to the Union of B.C. Municipalities, and

THAT the Regional District commit to overall grant management if the application is successful.
 CARRIED
 
Community to Community Forum Funding
 
Cornfield/Unger: SRD 184/19

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Leigh/Abram: SRD 185/19

THAT staff be authorized to develop and submit a proposal for a C2C forum in consultation with the Ka:'yu:'k't'h'/Che:k'tles7et'h' First Nations staff.
 CARRIED
 
Cornfield/Anderson: SRD 186/19

THAT the agenda be referred to the First Nations Relations Committee.
 CARRIED
 
Coastal Communities Social Procurement Initiative
 
Anderson/Unger: SRD 187/19

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Anderson/Moglove: SRD 188/19

THAT Res. SRD 38/19 be lifted from the table.
 
 
Adams/Whalley: SRD 189/19

THAT the matter be deferred to the Municipal Services Committee and the Electoral Areas Services Committee.
 CARRIED Director Anderson opposed
 
BYLAWS
Bylaw No. 345 - 2019 to 2023 Financial Plan & Capital Expenditure Program
 
Adams/Cornfield: SRD 190/19

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Anderson/Cornfield: SRD 191/19

THAT Bylaw No. 345, being a bylaw to adopt the 20192023 Financial Plan and Capital Expenditure Program be now introduced and read a first time.
 CARRIED Directors Leigh and Whalley opposed
 
Abram/Whalley: SRD 192/19

THAT the 2019-2023 Financial Plan and Capital Expenditure Program be amended to exclude the First Nations Coordinator.
 DEFEATED All directors opposed except Directors Abram, Leigh and Whalley
 
Leigh/Davis: SRD 193/19

THAT the 2019-2023 Finanical Plan and Capital Expenditure Program be amended to reduce the Area D bulk water rates to the 2016 rates.
 
 
Directors Cornfield, Adams, Movglove and Alternate Director Dahl recused themselves.
 
Chair Babchuk recused herself.
 
Vice Chair Unger in the Chair.
 
A vote was held on the motion and it was .
 DEFEATED All directora opposed except Director Leigh
 
Directors Cornfield, Adams, Moglove, Babchuk and Alternate Director Dahl returned to the meeting chambers.
 
Anderson/Moglove: SRD 194/19

THAT Bylaw No. 345 be given second reading.
 CARRIED Directors Leigh and Whalley opposed
 
Cornfield/Anderson: SRD 195/19

THAT any written submissions received from the public in respect of the 20192023 Financial Plan and Capital Expenditure Program be received.
 CARRIED
 
The Corporate Officer confirmed that no written submissions had been received.
 
Cornfield/Unger: SRD 196/19

THAT members of the public be permitted to address the Board regarding the 2019-2023 Financial Plan and Capital Expenditure Program.
 CARRIED
 
The Chair asked if any members of the public wished to address the Board and there were none.
 
Anderson/Moglove: SRD 197/19

THAT Bylaw No. 345 be given third reading.
 CARRIED Directors Leigh and Whalley opposed
 
Anderson/Cornfield: SRD 198/19

THAT Bylaw No. 345, being 20192023 Financial Plan and Capital Expenditure Program Bylaw, be brought back to the February 28, 2019 board meeting for reconsideration and adoption.
 CARRIED Directors Leigh and Whalley opposed
 
CORRESPONDENCE
Cortes Island Matters
 
Director Anderson recused herself.
 
Unger/Abram: SRD 199/19

THAT the following items of correspondence regarding Cortes Island matters be received:
 
 
- January 17, 2019 correspondence from Jon Knowles. [Item]
 
- January 18, 2019 correspondence from Sue Ellingsen. [Item]
 
- January 19, 2019 correspondence from Bryan McKinnon. [Item]
 
- January 20, 2019 correspondence from Ashe Biela. [Item]
 
- January 20, 2019 correspondence from Bruce Ellingsen. [Item]
 
- January 20, 2019 correspondence from David Hughes. [Item]
 
- January 20, 2019 correspondence from Diane Brussell [Item]
 
- January 21, 2019 correspondence from Amanda Glickman. [Item]
 
- January 21, 2019 correspondence from Rick Bockner. [Item]
 
- January 21, 2019 correspondence from Sandra Wood. [Item]
 
- January 22, 2019 correspondence from Anne Dzakovic. [Item]
 
- January 22, 2019 correspondence from Barry Glickman. [Item]
 
- January 22, 2019 correspondence from Becky Knutson. [Item]
 
- January 22, 2019 correspondence from Bernice McGowan. [Item]
 
- January 23, 2019 correspondence from Howard Roman. [Item]
 
- January 23, 2019 correspondence from Rob Chapman. [Item]
 
- January 23, 2019 correspondence from Manda Gillespie. [Item]
 
- January 24, 2019 correspondence from Andrew Smyth and Jason Andrew. [Item]
 
- January 24, 2019 correspondence from Cecil Robinson. [Item]
 
- January 24, 2019 correspondence from Christine & Cec Robinson. [Item]
 
- January 25, 2019 correspondence from Nancy & Ray Kendel [Item]
 
- January 25, 2019 correspondence from Rick Bockner. [Item]
 
- January 25, 2019 correspondence from Steve and Carol London. [Item]
 
- January 27, 2019 correspondence from Jerzy Jerzyna. [Item]
 
- January 29, 2019 correspondence from Andrew Smyth. [Item]
 
- January 29, 2019 correspondence from Jason Andrews. [Item]
 
- February 4, 2019 correspondence from Steve and Carol London. [Item]
 
- February 5, 2019 correspondence from Ian le Cheminant. [Item]
 
- February 7, 2019 correspondence from Bill Friedel. [Item]
 CARRIED
 
Moglove/Cornfield: SRD 200/19

THAT the questions raised in the Correspondence Item "Cortes Island Matters" be referred to our CAO and Board Chair for response.
 CARRIED Director Whalley opposed
 
Cornfield/Abram: SRD 201/19

THAT a press release be prepared regarding the reponses to the broader Cortes Island community.
 CARRIED
 
Director Anderson returned to the meeting chambers.
 
Anderson/Adams: SRD 202/19

THAT the following items of correspondence regarding Cortes Island matters be received:
 
 
- January 22, 2019 correspondence from the Southern Cortes Community Association. [Item]
 
- January 23, 2019 correspondence from Andy Vine. [Item]
 
- January 28, 2019 correspondence from the Southern Cortes Community Association. [Item]
 CARRIED
 
Anderson/Cornfield: SRD 203/19

THAT the Board authorize staff to review the delegation section of the procedure bylaw.
 CARRIED
 
Groundwater Protection
 
Moglove/Leigh: SRD 204/19

THAT the following items of correspondence regarding the protection of groundwater be received:
 
 
- January 24, 2019 correspondence from Bruce Gibbons. [Item]
 
- January 29, 2019 correspondence from Kathie Woodley. [Item]
 CARRIED
 
MIABC Orientation Session
 
Cornfield/Adams: SRD 205/19

THAT the January 11, 2019 correspondence from the Municipal Insurance Association of B.C. regarding Council and Board Orientation Sessions be received. [Item]
 CARRIED
 
Adams/Unger: SRD 206/19

THAT a response be sent to the Municipal Insurance Association of BC advising that a 10-15 minute presentation can be accommodated.
 CARRIED Directors Abram, Cornfield, Leigh and Whalley opposed
 
Canadian Armed Forces Disaster Assistance Response
 
Cornfield/Moglove: SRD 207/19

THAT the January 29, 2019 correspondence from National Defence 1st Canadian Division Headquarters regarding the Canadian Armed Forces Disaster Assistance Response Team annual exercise be received. [Item]
 CARRIED
 
Federation of Canadian Municipalities - Travel Fund
 
Leigh/Cornfield: SRD 208/19

THAT the January 10, 2019 correspondence from the Federation of Canadian Municipalities regarding travel fund contributions be received. [Item]
 CARRIED
 
Abram/Cornfield: SRD 209/19

THAT the invoice regarding the travel fund contribuitons be paid.
 CARRIED
 
 
 
 
 
CLOSED SESSION
MacDonald/Adams: SRD 210/19

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Moglove/Adams: SRD 211/19

THAT the meeting be closed to the public to consider matters deemed to fall within the parameters of subsections 90(1)(c), (g), (n) and (o) of the Community Charter.
 CARRIED
 
RECONVENE
The meeting reconvened in public at 3:05 p.m.
 
TERMINATION
Unger/Davis: SRD 220/19

THAT the February 13, 2019 regular meeting of the Regional Board be terminated.
 CARRIED
 
Time: 3:05 p.m.

Certified Correct:



______________________________
Chair


______________________________
Corporate Officer