Printer Version REGIONAL DISTRICT BOARD

Minutes of the inaugural meeting of the Regional Board held on Wednesday, November 6, 2019 at the Strathcona Regional District office located at 990 Cedar Street, Campbell River, B.C.

A quorum having been confirmed, the Corporate Officer called the meeting to order at 9:46 a.m. with the following members in attendance:
     
 
 
 
 
Directors:J. AbramDiscovery Islands-Mainland Inlets (Electoral Area C)
 N. AndersonCortes Island (Electoral Area B)
 A. AdamsCity of Campbell River
 M. BabchukCity of Campbell River
 J. ColborneVillage of Zeballos
 C. CornfieldCity of Campbell River
 M. DavisVillage of Tahsis
 B. LeighOyster Bay-Buttle Lake (Electoral Area D)
 J. MacDonaldVillage of Sayward
 C. MogloveCity of Campbell River
 B. UngerVillage of Gold River
 G. WhalleyKyuquot/Nootka-Sayward (Electoral Area A)


          
 
 
ELECTION OF CHAIR
The Corporate Officer called for nominations for the position of Chair. [Item]
 
Director Unger nominated Director Babchuk. Director Babchuk accepted the nomination with thanks.
 
The Corporate Office called a second and third time for nominations and there were none.
 
Director Babchuk was declared elected by acclamation to the position of Chair.
 
ELECTION OF VICE CHAIR
The Corporate Officer called for nominations for the position of Vice Chair. [Item]
 
Director Leigh nominated Director Abram. Director Abram declined the nomination with thanks.
 
Director Cornfield nominated Director Unger. Director Unger accepted the nomination with thanks.
 
The Corporate Officer called a second and third time for nominations and there were none.
 
Director Unger was declared elected by acclamation to the position of Vice Chair
 
Director Babchuk in the Chair.
 
CLOSED SESSION
Colborne/Whalley: SRD 960/19

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Colborne/Unger: SRD 961/19

THAT the meeting be closed to the public to consider matters deemed to fall within the parameters of subsections 90(1)(c), (f), (i), (n), (o) and 90(2)(b) of the Community Charter.
 CARRIED
 
RECONVENE
The meeting reconvened in public at 10:33 a.m with all members present.
 
ADOPTION OF PUBLIC AGENDA
SRD 971/19

THAT the agenda for November 6, 2019 inaugural meeting of the Regional Board be adopted.
 
Director Leigh requested that an item entitled "Vancouver Island Regional Library" be added to the agenda under Director Reports
 
A vote was held on the amended motion and it was…
 CARRIED
 
 
ADOPTION OF MINUTES
Adams/Leigh: SRD 972/19

THAT the minutes of the regular meeting of the Regional Board held on October 24, 2019 be adopted. [Item]
 CARRIED
 
 
 
CHAIR'S REPORT
Re-Election as Chair
 
The Chair gave her thanks for her re-election to the position.
 
Comox Valley Regional District Elects Chair and Vice Chair
 
The Chair advised that the Comox Valley Regional District Board has elected Jesse Ketler as Chair and Arzeena Hamir as Vice Chair.
 
Remembrance Day Ceremony
 
The Chair advised that she and Director Leigh will be representing the Strathcona Regional District at the Campbell River Cenotaph for the Remembrance Day ceremony.
 
Connected Coast Funding Agreement
 
The Chair advised that the Federal Contribution Agreement has been signed and that the Northern Development Initiative Trust will be made aware.
 
December 5th Meetings
 
The Chair advised that a Committee of the Whole meeting will be held on Thursday, December 5th for strategic plan drafting; with a Board meeting and festive event to follow at the Regional District Office.
 
Whalley/Colborne: SRD 973/19

THAT the Chair's report be received.
 CARRIED
 
COMMITTEE CHAIR REPORTS
Municipal Services Committee
 
Unger/MacDonald: SRD 974/19

THAT the draft minutes of the regular meeting of the Municipal Services Committee held on October 24, 2019 be received. [Item]
 CARRIED
 
First Nations Relations Committee
 
Cornfield/Anderson: SRD 975/19

THAT the draft minutes of the regular meeting of the First Nations Relations Committee held on October 24, 2019 be received. [Item]
 CARRIED
 
STAFF REPORTS
Quathiaski Cove Sewer Rates
 
Abram/Unger: SRD 976/19

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Abram/Leigh: SRD 977/19

THAT a bylaw amendment to authorize an overall rate increase of 3% compounding annually for the Quathiaski Cove sewer system be prepared for the Board’s consideration.
 CARRIED
 
Gorge Harbour Aquaculture Regulation
 
Anderson/Colborne: SRD 978/19

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Anderson/Davis: SRD 979/19

THAT staff provide a written response to Brian Hayden and Mary & Vern Kemp regarding the Regional District’s position on aquaculture regulation in Gorge Harbour.
 
 
Abram/Leigh: SRD 980/19

THAT the motion be amended to add the words after we have researched the Provincial Regulation Right to Farm Act
 CARRIED Director Anderson opposed
 
A vote was held on the amended motion and it was…
 CARRIED Director Anderson opposed
 
Official Results - Cortes Island Assent Voting
 
Anderson/Colborne: SRD 981/19

THAT the report from the Chief Election Officer be received. [Item]
 CARRIED
 
Bylaw Enforcement Policy Review
 
Unger/Adams: SRD 982/19

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Unger/Colborne: SRD 983/19

THAT the policy entitled ‘Bylaw Enforcement Policy' adopted by the Comox-Strathcona Regional District on July 25, 2005 be rescinded, and

THAT Corporate Policy CP-024 (Bylaw Enforcement) be adopted.
 
 
Adams/Abram: SRD 984/19

THAT the matter by referred back to the Electoral Areas Services Committee.
 CARRIED Director Anderson Opposed
 
Board Meeting Calendar - 2020
 
Colborne/Unger: SRD 985/19

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Unger/Adams: SRD 986/19

THAT the proposed 2020 schedule of meetings for the Strathcona Regional District Board as outlined in the October 23, 2019 report from the Chief Administrative Officer be approved.
 
 
Abram/Davis: SRD 987/19

THAT the meeting schedule return to the fomer start times.
 CARRIED
 
Moglove/Abram: SRD 988/19

THAT the Board meetings begin at 1:00 p.m instead of 12:30 p.m.
 
 
Director Davis left the meeting chambers.

A vote was held on the motion and it was…
 DEFEATED Directors Abram, Anderson, Babchuk, Colborne, Cornfield, Leigh, MacDonald, Unger, and Whalley opposed
 
Director Anderson left the meeting chambers.

Alternate Director Dow replaced Director Anderson.

Director Davis returned to the meeting chambers.
 
Abram/Adams: SRD 989/19

THAT the start time for the Strathcona Gardens Commission meetings begin at 3:30 p.m. instead of 3:00 p.m.
 CARRIED Directors Leigh and Whalley opposed
 
Cornfield/Adams: SRD 990/19

THAT the proposed April 15, 2020 meeting be moved to April 8, 2020.
 DEFEATED All Directors opposed
 
Unger/Cornfield: SRD 991/19

THAT the proposed June 10, 2020 meeting be rescheduled to June 17, 2020.
 
 
Director MacDonald left the meeting chambers.

A vote was held on the pending motion and it was…
 DEFEATED All Directors opposed
 
Adams/Unger: SRD 992/19

THAT the July 15, 2020 meeting be rescheduled to July 22, 2020.
 
 
Director MacDonald returned to the meeting chambers.

A vote was held on the pending motion and it was…
 CARRIED Directors Abram, Colborne, Cornfield, Davis, and Whalley opposed
 
Colborne/Unger: SRD 993/19

THAT the December 2, 2020 meeting be rescheduled to December 9, 2020.
 
 
Whalley/MacDonald: SRD 994/19

THAT the motion be amended to replace December 9, 2020 with December 4, 2020.
 CARRIED
 
A vote was held on the amended motion and it was…
 CARRIED
 
2020-2024 Financial Plan - Strategic Business Cases (Corporate)
 
Adams/Unger: SRD 995/19

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Adams/Leigh: SRD 996/19

THAT the 2020-2024 Financial Plan include an increase to HR service delivery of $30,000 annually to be funded by general taxation in Function 110 – General Government services.
 CARRIED
 
Leigh/Abram: SRD 997/19

THAT the 2020-2024 Financial Plan include $35,000 in capital funding for the purchase of an additional corporate vehicle, to be funded from the general administration capital reserve, and

THAT the 2020-2024 Financial Plan include $10,000 in funding for the operating costs and annual reserve contributions for end of life replacement, to be funded from the general administration function; which will be recovered through the support services allocations to all SRD services.
 CARRIED
 
Appointments to Vancouver Island Regional Library Board
 
Cornfield/Adams: SRD 998/19

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Abram/Unger: SRD 999/19

THAT Director Leigh be appointed as the Regional District’s representative to the Vancouver Island Regional Library Board and that Director Whalley be appointed as the alternate representative.
 CARRIED
 
BYLAWS
Bylaws No. 364 and 365 - OCP Amendment and Rezoning (CP 1D 19/RZ 1D 19 - Miller)
 
MacDonald/Abram: SRD 1000/19

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Colborne/Unger: SRD 1001/19

THAT the report on the public hearing for Bylaws No. 364 and 365, together with all supporting documentation, be received [Item]
 CARRIED
 
Director Adams left the meeting chambers.
 
Abram/Leigh: SRD 1002/19

THAT Bylaw No. 364 be given third reading.
 CARRIED
 
Leigh/Abram: SRD 1003/19

THAT Bylaw No. 364, being Oyster Bay–Buttle Lake Official Community Plan Bylaw 1996, Amendment No. 21, be reconsidered, finally passed and adopted.
 CARRIED
 
Leigh/Whalley: SRD 1004/19

THAT Bylaw No. 365 be given third reading.
 CARRIED
 
Leigh/Cornfield: SRD 1005/19

THAT Bylaw No. 365, being Campbell River Area Zoning Bylaw 1991, Amendment No. 55, be reconsidered, finally passed and adopted.
 CARRIED
 
CORRESPONDENCE
Whalley/Unger: SRD 1006/19

THAT the following items be received:
 
 
Municipal Finance Authority
 
October 25, 2019 correspondence from the Municipal Finance Authority regarding activity from May to September 2019. [Item]
 
Indigenous Human Rights
 
October 25, 2019 news release from the office of the Premier of British Columbia regarding the Declaration of the Rights of Indigenous Peoples Act. [Item]
 
Nootka Community Unity Trail
 
October 29, 2019 news release from the Island Coastal Economic Trust regarding the multi-use trail for the Nootka region. [Item]
 
North Island Road Infrastructure
 
October 22, 2019 correspondence from Claire Trevena, Minister of Transportation and Infrastructure regarding rural road infrastructure on the North Island. [Item]
 
Infrastructure Planning Grants
 
October 30, 2019 correspondence from the Ministry of Municipal Affairs and Housing regarding Environmental Quality & Infrastructure Planning Grants. [Item]
 CARRIED
 
Animal Control Bylaw Request
 
Leigh/Moglove: SRD 1007/19

THAT the September 25, 2019 correspondence from Cynthia Rutledge regarding a ban on dog tethering be received. [Item]
 CARRIED
 
Leigh/Colborne: SRD 1008/19

THAT staff write a letter to assure Ms. Rutledge that the Director and Staff are looking into her concern.
 
 
Moglove/Unger: SRD 1009/19

THAT the matter be referred back to the Electoral Areas Services Committee.
 CARRIED
 
DIRECTORS' REPORTS
Vancouver Island Regional Library
 
Leigh/Moglove: SRD 1010/19

THAT the October 11, 2019 correspondence from the Vancouver Island Regional Library regarding a letter for support for Canadian Libraries Access to Digital Content be received. [Item]
 CARRIED
 
Leigh/Cornfield: SRD 1011/19

THAT a letter of support be sent to the Vancouver Island Regional Library to support the Canadian Urban Library's Campaign to obtain equitable access by Canadian Libraries to digital library materials such as e-books and e-audio materials.
 CARRIED
 
RECESS
The regular session recessed to reconvene in restricted closed session.
 
RECONVENE
The meeting reconvened in public at 12:26 p.m.
 
RELEASE OF INFORMATION
While in closed session the Board released the following to the public:
 
Director Anderson Indemnification - Release of Information
 
Whalley/Abram: SRD 505/19

THAT we do not indemnify Director Anderson and that we notify her of our decision and provide her with the opportunity to respond through legal counsel via letter.
 CARRIED
 
 
 
TERMINATION
Cornfield/Whalley: SRD 1018/19

THAT the November 6, 2019 inaugural meeting of the Strathcona Board be terminated.
 CARRIED
 
Time: 12:26 p.m.

Certified Correct:


___________________________________
Chair



___________________________________
Corporate Officer