Printer VersionREGIONAL DISTRICT BOARD

Minutes of the regular meeting of the Board of Directors of the Strathcona Regional District held on Wednesday, November 22, 2023 at the Strathcona Regional District offices located at 990 Cedar Street, Campbell River, B.C.

A quorum having been confirmed, the Chair called the meeting to order at 12:31 p.m. with the following members physically in attendance or participating electronically:
     
Chair:M. BakerVillage of Sayward
Directors:D. ChapmanCity of Campbell River
 J. ColborneVillage of Zeballos
 K. DahlCity of Campbell River
 M. DavisVillage of Tahsis
 R. KerrCity of Campbell River
 B. LanyonCity of Campbell River
 M. LottVillage of Gold River
 R. MawhinneyDiscovery Islands-Mainland Inlets (Electoral Area C)
 J. RiceOyster Bay-Buttle Lake (Electoral Area D)
 S. SinnottCity of Campbell River
 M. VoneschCortes Island (Electoral Area B)
 G. WhalleyKyuquot/Nootka-Sayward (Electoral Area A)


          
 
 
 
FIRST NATIONS TERRITORIAL ACKNOWLEDGMENT
The Chair acknowledged that we are located on the traditional territory of the Laichwiltach people.
 
ADOPTION OF PUBLIC AGENDA
Colborne/Whalley: SRD 949/23

THAT the agenda for November 22, 2023 regular meeting of the Board be adopted as presented.
 
 
Director Whalley requested that the following three items of New Business be added to the agenda:

- Two Grant in Aid Requests
- Procedure Bylaw
 
Rice/Chapman: SRD 950/23

THAT the agenda for November 22, 2023 regular meeting of the Board be adopted as amended
 CARRIED
 
Vonesch/Chapman: SRD 951/23

THAT the agenda be varied to consider item N12 entitled "ALR Application (Electoral Area D)" immediately following presentations from the delegations.
 CARRIED
 
PETITIONS AND DELEGATIONS
Economic Development Services
 
The Chair welcomed Lea Knutsen who gave a presentation on the economic development services provided by the City of Campbell River. [Item]
 
Colborne/Vonesch: SRD 952/23

THAT the presentation be received.
 CARRIED
 
Dahl/Rice: SRD 953/23

THAT the Regional Board provide $5000 to the City of Campbell River in support of the Co-op Marketing Application to be paid from the regional grant in aid budget.
 CARRIED
 
Chapman/Colborne: SRD 954/23

THAT staff prepare a report outlining historical participation and financial support for tourism at the regional level.
 CARRIED
 
The Chair thanked Ms. Knutsen for her presentation.
 
Western Forest Products Indigenous Forestry Partnership
 
The Chair welcomed Brad McRae, Seanna McConnell, Ted Nash, and Erica Roberts who made a presentation regarding the recent Indigenous Forestry Partnership agreement between Western Forest Products and the Nanwakolas Council. [Item]
 
The Chair thanked the presenters.
 
Colborne/Vonesch: SRD 955/23

THAT the presentation be received. [Item]
 CARRIED
 
STAFF REPORTS
ALR Application (Electoral Area D)
 
Whalley/Colborne: SRD 956/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Whalley/Lott: SRD 957/23

THAT agricultural land reserve application ALR 1D 23 (Shelter Point Farms Ltd.) not be authorized to proceed to the Agricultural Land Commission for consideration of the proposed reconfiguration of lands legally described as Lot A, District Lot 141, Comox District, Plan VIP84364, Lot 1, District Lot 141, Comox District, Plan VIP84365, Lot 1, District Lot 141, Comox District, Plan 5065 (DD61547N) and Lot 2, District Lot 141, Comox District, Plan 5065 (DD64235N) as indicated on the sketch attached to the staff report dated November 16, 2023.
 CARRIED
 
RECESS
The Chair recessed the meeting at 1:22 p.m.
 
RECONVENE
The meeting reconvened at 1:32 p.m. with all members present.
 
ADOPTION OF MINUTES
Sinnott/Mawhinney: SRD 958/23

THAT the minutes of the inaugural meeting of the Regional Board held on November 8, 2023 be adopted. [Item]
 CARRIED
 
BUSINESS ARISING FROM MINUTES
Bylaw No. 519 - Rezoning Applications - Electoral Area D (Zaschke, Sprout, et al)
 
Rice/Dahl: SRD 959/23

THAT the report on Bylaw 519, Craig Road rezoning be brought to the December 13, 2023 regular meeting of the SRD Board
 CARRIED
 
 
 
 
 
COMMITTEE CHAIR REPORTS
Electoral Areas Services Committee
 
Vonesch/Rice: SRD 960/23

THAT the draft minutes of the regular meeting of the Electoral Areas Services Committee held on November 8, 2023 be received. [Item]
 CARRIED
 
Committee of the Whole
 
Rice/Mawhinney: SRD 961/23

THAT the draft minutes of the special meeting of the Committee of the Whole held on November 8, 2023 be received. [Item]
 CARRIED
 
Strathcona Gardens Commission
 
Sinnott/Rice: SRD 962/23

THAT the draft minutes of the regular meeting of the Strathcona Gardens Commission held on November 8, 2023 be received. [Item]
 CARRIED
 
 
STAFF REPORTS CONTINUED
ESA Development Permit - DP 2D 23 (Solc)
 
Rice/Colborne: SRD 962/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Rice/Mawhinney: SRD 963/23

THAT environmentally sensitive area development permit DP 2D 23 (Solc) as attached in the November 16, 2023 report from the Chief Administrative Officer be approved, and

THAT the Corporate Officer be authorized to issue the permit.
 CARRIED
 
Electoral Area D Water Meter Reimbursement Options
 
Rice/Vonesch: SRD 964/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Lott/Rice: SRD 965/23

THAT one hundred percent of the known cost incurred by homeowners who installed water meters voluntarily be reimbursed from the Electoral Area D water service budget provided the home has not been transferred to another party.
 CARRIED
 
Electoral Area Board of Variance Appointments
 
Mawhinney/Colborne: SRD 966/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Rice/Vonesch: SRD 967/23

THAT David Looy, Sue Ellingsen and Mary Storry be appointed for 3-year terms to the Electoral Area Board of Variance effective November 23, 2023.
 CARRIED
 
Request for Financial Assistance - Manson Hall Heat Pump
 
Vonesch/Whalley: SRD 968/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Vonesch/Rice: SRD 969/23

THAT a report be prepared regarding the use of the Electoral Area B gas tax reserve fund to assist with the purchase and installation of heat pumps for the Southern Cortes Community Association hall at Manson's Landing.
 CARRIED
 
Request for Financial Assistance - Cortes Housing Society
 
Vonesch/Mawhinney: SRD 970/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Vonesch/Whalley: SRD 971/23

THAT a report be prepared regarding the use of the Electoral Area B gas tax reserve fund to assist with the cost of building road infrastructure by the Cortes Housing Society.
 CARRIED
 
Consultation Process - CP 2C 23/RZ 5C 23 (Schellinck)
 
Lott/Rice: SRD 972/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Mawhinney/Rice: SRD 973/23

THAT the First Nations’ consultation process as outlined in the staff report dated October 31, 2023 for application CP 2C 23/ RZ 5C 23 (Schellinck) be approved.
 CARRIED
 
Mawhinney/Rice: SRD 974/23

THAT the agency referral list as outlined in the staff report dated October 31, 2023 for application CP 2C 23/ RZ 5C 23 (Schellinck) be approved.
 CARRIED
 
Strathcona Gardens Service Limits
 
Chapman/Rice: SRD 975/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Rice/Sinnott: SRD 976/23

THAT a further report with recommendations to address the current limitations of the Strathcona Gardens service be prepared for review.
 CARRIED
 
Canada Building Fund - Strathcona Gardens
 
Sinnott/Mawhinney: SRD 977/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Lott/Chapman: SRD 978/23

THAT the Chair and Corporate Officer be authorized to execute the proposed amendment to the funding agreement for Project 17-2038 SPF (Strathcona Gardens Community Energy System and Energy Efficiency Upgrades) to extend the deadline for project completion from the end of 2023 to the end of 2025.
 CARRIED
 
Electoral Area D Transit Improvements
 
Rice/Vonesch: SRD 979/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Rice/Chapman: SR 980/23

THAT the $150,000 previously allocated from the Growing Communities Fund be retained in the Electoral Area D Transit Function to fund future transit improvement projects.
 CARRIED
 
Cedar Creek-Upper Campbell Lake Electrification
 
Rice/Chapman: SRD 981/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Rice/Vonesch: SRD 982/23

THAT the Regional District investigate the use of gas tax funds to cover the costs associated with obtaining a current design and cost estimate for the Cedar Creek-Upper Campbell Lake community electrification project.
 CARRIED
 
Registration of Section 219 Covenant (36980 Gold River Highway)
 
Rice/Colborne: SRD 983/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Chapman/Rice: SRD 984/23

THAT the s.219 covenant attached to the report dated November 16, 2023 be registered against title for property legally described as Lot 8, Block 846, Comox District, Plan 15452 (36980 Gold River Highway)
 CARRIED
 
Budget Surplus Report
 
Colborne/Vonesch: SRD 985/23

THAT the report from the Chief Administrative Officer be received. [Item]
 
 
The Chief Financial Officer made a presentation on the budget surplus report. [Item]
 
A vote was held on the pending motion and it was…
 CARRIED
 
Request for Financial Assistance - Campbell River Search and Rescue Society
 
Rice/Vonesch: SRD 986/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Rice/Mawhinney: SRD 987/23

THAT the Board approve a grant for the Campbell River Search and Rescue Society in the amount of $4,000 to assist with costs associated with replacing personal protective equipment to be paid from the Electoral Area D grant in aid budget.
 CARRIED
 
Requests for Financial Assistance - Electoral Area B (Cortes Island)
 
Vonesch/Colborne: SRD 988/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Chapman/Vonesch: SRD 989/23

THAT the Board approve grants in aid to be paid from the Electoral Area B grant in aid budget as follows:

- $3,000 to the Cortes Island Death Society to assist with costs associated with community education workshops;

- $5,000 to the Cortes Island Food Bank Society to assist with costs associated with increasing staff capacity;

- $4,500 to the Cortes Island Health Association to assist with costs associated with after school youth programming;

- $4,000 to the Cortes Community Economic Development Association to assist with costs associated with workshops to update the local economic action plan; and

- $4,000 to the Cortes Island School to assist with costs associated with providing arts based, nature based, and music programming.
 CARRIED
 
Request for Financial Assistance - Cortes Island Academy Society
 
Director Vonesch declared a conflict of interest and recused himself stating that the non-profit organization he is employed by does work for the Cortes Island Academy Society.
 
Colborne/Mawhinney: SRD 990/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Mawhinney/Whalley: SRD 991/23

THAT a grant in aid in the amount of $4,500 be awarded to the Cortes Island Academy Society for educational equipment to be paid from the Electoral Area B grant in aid budget.
 
 
Colborne/Whalley: SRD 992/23

THAT the motion be amended to add that consideration of this application is a one time policy exeception.
 CARRIED
 
A vote was held on the amended motion and it was…
 DEFEATED Directors Baker, Chapman, Colborne, Dahl, Davis, Lanyon, Lott, Rice, and Sinnott opposed.
 
Director Vonesch returned to the meeting chambers.
 
Requests for Financial Assistance - Electoral Area B (Cortes Island), CON'T
 
Sinnott/Chapman: SRD 993/23

THAT Resolution SRD 989/23 be reconsidered.
 CARRIED
 
Vonesch/Mawhinney: SRD 994/23

THAT the Board approve grants in aid to be paid from the Electoral Area B grant in aid budget as follows:

- $3,000 to the Cortes Island Death Society to assist with costs associated with community education workshops;

- $5,000 to the Cortes Island Food Bank Society to assist with costs associated with increasing staff capacity;

- $4,500 to the Cortes Island Health Association to assist with costs associated with after school youth programming;

- $4,000 to the Cortes Community Economic Development Association to assist with costs associated with workshops to update the local economic action plan; and

- $4,000 to the Cortes Island School to assist with costs associated with providing arts based, nature based, and music programming.
 
 
Vonesch/Mawhinney: SRD 995/23

THAT the motion be amended to change the recipent of the grant from Cortes Island School to the Cortes Island Parent Advisory Council.
 CARRIED
 
Whalley/Sinnott: SRD 996/23

THAT the grants be approved as amended.
 CARRIED Directors Colborne and Dahl opposed.
 
Colborne/Lott: SRD 997/23

THAT the grant in aid policy and applicable guide be reviewed to clarify the process.
 CARRIED
 
Director Dahl left the meeting.
 
Mawhinney/Whalley: SRD 998/23

THAT the policy review be brought first to the Electoral Areas Services Committee.
 CARRIED Directors Baker, Chapman, Lanyon, and Rice opposed.
 
BYLAWS
Bylaw No. 276 - Oyster Bay-Buttle Lake Official Community Plan
 
Colborne/Rice: SRD 999/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Rice/Colborne: SRD 1000/23

THAT Bylaw No. 276, being a bylaw to adopt an official community plan for Electoral Area D (Oyster Bay-Buttle Lake), be now introduced and read a first time.
 CARRIED
 
Director Lanyon left the meeting chambers.
 
Rice/Colborne: SRD 1001/23

THAT Bylaw No. 276 be given second reading.
 CARRIED
 
Director Sinnott and Director Kerr left the meeting chambers.
 
Whalley/Rice: SRD 1002/23

THAT a public hearing be authorized to be held immediately following the public hearing on Bylaw No. 529 on Wednesday, December 6, 2023 at the Oyster Bay Resort Banquet Hall located at 4357 South Island Highway, Campbell River, B.C., and

THAT the holding of the public hearing be delegated to the Electoral Area D director.
 
 
Director Sinnott returned to the meeting chambers.
 
A vote was held on the motion and it was…
 CARRIED
 
Director Chapman left the meeting chambers.
 
Bylaw No. 463 - Strathcona Gardens Fees and Charges
 
Colborne/Rice: SRD 1003/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Sinnott/Rice: SRD 1004/23

THAT Bylaw No. 463, being a bylaw to amend the rates charged for use of the Strathcona Gardens recreation complex, be now introduced and read a first time.
 CARRIED
 
Director Lanyon returned to the meeting chambers.
 
Sinnott/Rice: SRD 1005/23

THAT the rules be suspended and Bylaw No. 463 be given second and third readings.
 CARRIED
 
Sinnott/Rice: SRD 1006/23

THAT Bylaw No. 463, being Strathcona Gardens Recreation Complex Fees and Charges Bylaw 2016, Amendment No. 4, be reconsidered, finally passed and adopted.
 CARRIED
 
Bylaw No. 494 - Electoral Area A Noise Regulation
 
Whalley/Colborne: SRD 1007/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Whalley/Colborne: SRD 1008/23

THAT Bylaw No. 494, being a bylaw to regulate or prohibit objectionable noise within Electoral Area A, be now introduced and read a first time.
 CARRIED
 
Whalley/Colborne: SRD 1009/23

THAT the rules be suspended and Bylaw No. 494 be given second and third readings.
 CARRIED
 
Whalley/Colborne: SRD 1010/23

THAT Bylaw No. 494, being Electoral Area A Noise Control Bylaw 2023, be now reconsidered, finally passed and adopted.
 CARRIED
 
Director Kerr returned to the meeting chambers.
 
Bylaws No. 525 and 526 - OCP and Rezoning - Electoral Area D (Honig)
 
Rice/Mawhinney: SRD 1011/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Rice/Colborne: SRD 1012/23

THAT the report on the public hearing for Bylaws No. 525 and 526 and all related records be received. [Item]
 CARRIED
 
Rice/Mawhinney: SRD 1013/23

THAT Bylaw No. 525 be given third reading.
 CARRIED
 
Director Chapman returned.
 
Rice/Mawhinney: SRD 1014/23

THAT Bylaw No. 525, being Oyster Bay–Buttle Lake Official Community Plan Bylaw 1996, Amendment No. 24, be reconsidered, finally passed and adopted.
 CARRIED
 
Rice/Mawhinney: SRD 1015/23

THAT Bylaw No. 526 be given third reading.
 CARRIED
 
Rice/Vonesch: SRD 1016/23

THAT Bylaw No. 526, being Campbell River Area Zoning Bylaw 1991, Amendment No. 67, be reconsidered, finally passed and adopted.
 CARRIED
 
Bylaw No. 528 - Rezoning Application (Katzko)
 
Lott/Colborne: SRD 1017/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Mawhinney/Rice: SRD 1018/23

THAT Bylaw No. 528, being a bylaw to amend the zoning regulations applicable to Cortes Island, be now introduced and read a first time.
 CARRIED
 
Vonesch/Mawhinney: SRD 1019/23

THAT a public hearing be authorized for Bylaw No. 528 to be held at 12:00 noon on Monday, December 11, 2023 at Manson's Hall located at 983 Beasley Road, Manson's Landing, B.C., and

THAT the holding of the hearing be delegated to the Electoral Area B director.
 CARRIED
 
Bylaw No. 529 - Rezoning Application (Fedosenko)
 
Colborne/Rice: SRD 1020/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Rice/Mawhinney: SRD 1021/23

THAT Bylaw No. 529, being a bylaw to amend the zoning regulations applicable to Electoral Area D, be now introduced and read a first time.
 CARRIED
 
Rice/Mawhinney: SRD 1022/23

THAT Bylaw No. 529 be given second reading.
 CARRIED
 
Rice/Mawhinney: SRD 1023/23

THAT a public hearing for Bylaw No. 529 be auithorized to be held at 6:30 p.m. on Wednesday, December 6, 2023 at the Oyster Bay Resort Banquet Hall located at 4357 South Island Highway, Campbell River, B.C., and

THAT the holding of the hearing be delegated to Electoral Area D director.
 CARRIED
 
Bylaw Nos. 530 & 531 - OCP Amendment and Rezoning Application (Stevenson)
 
Mawhinney/Colborne: SRD 1024/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Mawhinney/Rice: SRD 1025/23

THAT Bylaw No. 530, being a bylaw to amend the Quadra Island official community plan, be now introduced and read a first time.
 CARRIED
 
Mawhinney/Rice: SRD 1026/23

THAT Bylaw No. 530 be given second reading.
 CARRIED
 
Mawhinney/Vonesch: SRD 1027/23

THAT Bylaw No. 531, being a bylaw to amend the zoning regulations applicable to Quadra Island, be now introduced and read a first time.
 CARRIED
 
Mawhinney/Rice: SRD 1028/23

THAT Bylaw No. 531 be given second reading.
 CARRIED
 
Mawhinney/Rice: SRD 1029/23

THAT a public hearing be authorized for Bylaws No. 530 and 531 to be held at 6:30 p.m. on Monday, December 4, 2023 at the Quadra Island Community Centre located at 970 West Road Quathiaski Cove, B.C., and

THAT the holding of the hearing be delegated to the Electoral Area C director.
 CARRIED
 
CORRESPONDENCE
Colborne/Vonesch: SRD 1030/23

THAT the following items be received:
 
 
Proposed Emergency and Disaster Management Act
 
- October 24, 2023 correspondence from the Peace River Regional District regarding the Province of BC initiative to replace the Emergency Program Act. [Item]
 
Recreation Facility Funding
 
- November 6, 2023 correspondence from Teresa Waddell regarding the Strathcona Gardens. [Item]
 
Provincial Housing Legislation
 
- November 9, 2023 correspondence from the Province of BC regarding new housing legislation. [Item]
 CARRIED
 
McDougall Creek Wilfire Recovery
 
Colborne/Mawhinney: SRD 1031/23

THAT the correspondence from the City of Kelowna regarding the McDougall Creek Wildfire recovery efforts be received. [Item]
 CARRIED
 
KCFN Community Boat Program
 
Colborne/Mawhinney: SRD 1032/23

THAT the correspondence from the Ka:'yu:'k't'h'/Che:k'tles7et'h' First Nations regarding a letter of support for its community boat program be received. [Item]
 CARRIED
 
Colborne/Chapman: SRD 1033/23

THAT a letter of support be provided to the Ka:'yu:'k't'h'/Che:k'tles7et'h' First Nations for its community boat program.
 CARRIED
 
BYLAWS, CONTINUED
Bylaw No. 528 - Rezoning Application (Katzko), CON'T
 
Rice/Mawhinney: SRD 1034/23

THAT Bylaw No. 528 be given second reading.
 CARRIED
 
MEMBERS' REPORTS
Land Use Planning Service
 
Director Rice gave verbal report on the Regional District's land use planning service.
 
Rice/Colborne: SRD 1035/23

THAT a staff report be prepared on options for Regional District land use planning participation by municipalities and first nations.
 CARRIED Director Whalley opposed.
 
Tyee Plaza Vehicle Parking
 
Director Mawhinney gave a verbal report on the issue of Tyee Plaza vehicle parking. [Item]
 
Mawhinney/Vonesch: SRD 1036/23

THAT staff prepare a report on the Tyee Plaza parking covenant.
 CARRIED
 
 
NEW BUSINESS
Request for Financial Assistance – Sayward Secret Santa
 
Whalley/Colborne: SRD 1037/23

THAT the Board approve a grant for the Sayward Secret Santa in the amount of $500 to assist with costs associated with providing Christmas Hampers and gifts to Sayward families in need, to be paid from the Electoral Area A grant in aid budget.
 CARRIED
 
Request for Financial Assistance – Light Up Truck Society
 
Whalley/Rice: SRD 1038/23

THAT the Board approve a grant for the Light Up Truck Society in the amount of $500 to assist with costs for Christmas Lighting, to be paid from the Electoral Area A grant in aid budget.
 CARRIED
 
Board Procedure Bylaw
 
Whalley/Colborne: SRD 1039/23

THAT staff bring back our procedure bylaw for revisions and updates to bring it in line with provincial law.
 CARRIED
 
ADDENDUM ITEMS
Colborne/Mawhinney: SRD 1040/23

THAT the addendum items be considered.
 CARRIED
 
Emergency Program Act Regulations Feedback
 
Colborne/Chapman: SRD 1041/23

THAT the November 20, 2023 correpondence from the Northern Rockies Regional Municipality regarding an extension and funding for the completion of the Emergency Program Act Regulations feedback be received. [Item]
 
 
Colborne/Mawhinney: SRD 1042/23

THAT the matter be deferred to the next meeting.
 CARRIED
 
CLOSED SESSION
Colborne/Lanyon: SRD 1043/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Colborne/Chapman: SRD 1044/23

THAT the meeting be closed to the public to consider matters deemed to fall within the parameters of subsections 90(1)(n), (o) and 90(2)(b) of the Community Charter.
 CARRIED
 
TERMINATION
Colborne/Lott: SRD 1050/23

THAT the November 22, 2023 regular meeting of the Regional Board be terminated.
 CARRIED
 
Time: 4:03 p.m.

Certified Correct:



____________________________________
Chair


____________________________________
Corporate Officer