Printer VersionREGIONAL DISTRICT BOARD

Minutes of the meeting of the Board of Directors of the Strathcona Regional District held on Thursday, November 22, 2018 at the Strathcona Regional District offices located at #301-990 Cedar Street, Campbell River, B.C.

A quorum having been confirmed, the Chair called the meeting to order at 12:31 p.m. with the following members in attendance:
     
Chair:M. BabchukCity of Campbell River
Directors:J. AbramDiscovery Islands-Mainland Inlets (Electoral Area C)
 A. AdamsCity of Campbell River
 N. AndersonCortes Island (Electoral Area B)
 J. ColborneVillage of Zeballos
 C. CornfieldCity of Campbell River
 M. DavisVillage of Tahsis
 R. KerrCity of Campbell River
 B. LeighOyster Bay-Buttle Lake (Electoral Area D)
 J. MacDonaldVillage of Sayward
 B. UngerVillage of Gold River
 G. WhalleyKyuquot/Nootka-Sayward (Electoral Area A)
Alt. Director:C. EvansCity of Campbell River
 for C. Moglove
Associate Member:K. JulesKa:'yu:'k't'h'/Che:k'tles7et'h' First Nations


          
 
 
ADOPTION OF PUBLIC AGENDA
Leigh/Colborne: SRD1035/18

THAT the agenda for November 22, 2018 regular meeting of the Board be adopted as presented.
 
 
Director Anderson requested that the agenda be varied to receive Items M1, M2 and L8 prior to Item K2.
 
Leigh/Colborne: SRD 1036/18

THAT the agenda be varied to receive Items M1, M2 and L8 prior to K2.
 CARRIED
 
PETITIONS AND DELEGATIONS
Cortes Island Community Hall Service
 
The Chair welcomed Myrna Kerr and John Sprungman of the Southern Cortes Island Community Association.
 
Myrna Kerr, Vice-President and Secretary and John Sprungman, Director of the Southern Cortes Community Association, made a presentation in support of establishing a community hall service for Cortes Island.
 
The Chair thanked the presenters.
 
Cornfield/Leigh: SRD 1037/18

THAT the presentation be received.
 CARRIED
 
ADOPTION OF MINUTES
Leigh/Adams: SRD 1038/18

THAT the minutes of the inaugural meeting of the Regional Board held on November 7, 2018 be adopted. [Item]
 CARRIED
 
BUSINESS ARISING FROM MINUTES
Groundwater Extraction
 
Director Leigh gave a verbal update on the drafting of the bulk ground water extraction motion to AVICC.
 
 
CHAIR'S REPORT
The Chair introduced Elaine Popove as the new Communications Coordinator.
 
COMMITTEE CHAIR REPORTS
Electoral Areas Services Committee
 
Abram/Whalley: SRD 1039/18

THAT the minutes of the regular meeting of the Electoral Areas Services Committee be received. [Item]
 CARRIED
 
Strathcona Gardens Commission
 
Adams/Evans: SRD 1040/18

THAT the minutes of the regular meeting of the Strathcona Gardens Commission be received. [Item]
 CARRIED
 
STAFF REPORTS
Sayward Refuse Collection Agreement Extension
 
Whalley/Kerr: SRD 1041/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Whalley/Cornfield: SRD 1042/18

THAT the proposed Sayward Refuse Collection Agreement SRD-18-053 as outlined in the staff report dated October 31, 2018 be approved, and

THAT the Chair and Corporate Officer be authorized to execute the agreement.
 CARRIED
 
Recreate Strathcona Gardens - Draft Schematic Design
 
Leigh/Cornfield: SRD 1043/18

THAT the report from the Chief Administrative Officer be received. [Item]
 
 
Victoria Smith, Manager Strategic Initiatives, gave a presentation on the Recreate Strathcona Gardens draft schematic design. [Item]
 
A vote was taken on the motion and it was…
 CARRIED
 
Leigh/Kerr: SRD 1044/18

THAT an application be prepared for submission to the Investing in Canada Infrastructure Program (Community, Culture and Recreation Stream) for the redevelopment of Strathcona Gardens based on the approved schematic design, and

THAT a further report and loan authorization bylaw for the Regional District's share of project costs be prepared for the Board's consideration at the next meeting.
 CARRIED
 
Community Broadband Grant Award
 
Unger/Abram: SRD 1045/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Community Works Fund Status
 
Whalley/Abram: SRD 1046/18

THAT the report from the Chief Administrative Officer be received. [Item]
 
 
Myriah Foort, Chief Financial Officer, made a presentation regarding Community Works Fund Balances. [Item]
 
Director Kerr left the meeting chambers.
 
A vote was taken on the motion and it was…
 CARRIED
 
BC Marine Trails Network Association
 
Abram/Colborne: SRD 1047/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Director Kerr returned to the meeting chambers.
 
Board Meeting Calendar
 
Abram/Unger: SRD 1048/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Leigh/Colborne: SRD 1049/18

THAT the proposed schedule of meetings for the Strathcona Regional District Board as outlined in the November 16, 2018 report from the Chief Administrative Officer be approved.
 
 
Abram/Cornfield: SRD 1050/18

THAT the meeting schedule be changed to have the December meeting held on December 5, 2019.
 CARRIED
 
A vote was taken on the motion as amended and it was…
 CARRIED
 
BYLAWS
Bylaw No. 316 and 317 - Quadra Island OCP and Rezoning (CP 4C 18/RZ 4C 18 - Snowdon)
 
Abram/Davis: SRD 1051/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Abram/Leigh: SRD 1052/18

THAT the report on the public hearing for Bylaws No. 316 and 317, together with all supporting documentation, be received. [Item]
 
 
Director Unger left the meeting chambers.
 
A vote was taken on the motion and it was…
 CARRIED
 
Director Unger returned to the meeting chambers.
 
Abram/Leigh: SRD 1053/18

THAT Bylaw No. 316 be given third reading.
 CARRIED
 
Abram/Leigh: SRD 1054/18

THAT Bylaw No. 316, being Quadra Island Official Community Plan Bylaw 2007, Amendment No. 13, be now reconsidered, finally passed and adopted.
 CARRIED
 
Abram/Leigh: SRD 1055/18

THAT Bylaw No. 317 be given third reading.
 CARRIED
 
Abram/Leigh: SRD 1056/18

THAT Bylaw No. 317, being Quadra Island Zoning Bylaw, 1990, Amendment No. 123, be now reconsidered, finally passed and adopted.
 CARRIED
 
MEMBERS' REPORTS
Cortes Island First Responder Service
 
Anderson/Colborne: SRD 1057/18

THAT the report from Director Anderson regarding the establishment of a first responder service for Cortes Island be received. [Item]
 CARRIED
 
Cortes Island Community Hall Service
 
Anderson/Colborne: SRD 1058/18

THAT the report from Director Anderson regarding the establishment of a service for funding community halls on Cortes Island be received. [Item]
 CARRIED
 
CORRESPONDENCE
Community Hall Service
 
Anderson/Colborne: SRD 1059/18

THAT the November 14, 2018 correspondence from Andy Ellingsen regarding the establishment of a service to fund community halls on Cortes Island be received. [Item]
 CARRIED
 
BYLAWS (cont.)
Bylaws No. 328 and 341 - Cortes Island Service Initiatives
 
Anderson/Colborne: SRD 1060/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Anderson/Colborne: SRD 1061/18

THAT Bylaw No. 328, being a bylaw to establish a first responder service for Cortes Island, be now introduced and read a first time.
 
 
Adams/Evans: SRD 1062/18

THAT Res #SRD 532/18 that reads "THAT the Board direct staff to proceed with Option 1 as per the June 15, 2018 Staff Report" be rescinded, and

THAT public consultaion on Bylaws No. 328 and 341 be undertaken prior to 3rd reading.
 CARRIED Directors Anderson and Colborne opposed
 
Director Anderson challenged the Chair's ruling and on a show of hands the Chair's ruling was sustained.
 
Anderson/Adams: SRD 1063/18

THAT Bylaw No. 328, being a bylaw to establish a first responder service for Cortes Island, be now introduced and given first and second readings.
 CARRIED
 
Anderson/Adams: SRD 1064/18

THAT Section 6 of Bylaw No. 328 be replaced with the following:

"The maximum amount that may be requisitioned annually is the greater of $45,000 or the equivalent of $0.1443 per 1,000 of the net taxable value of land and improvements in the service area."
 
 
Adams/Abram: SRD 1065/18

THAT the matter be referred to the first meeting in January.
 CARRIED Director Anderson opposed
 
Anderson/Abram: SRD 1066/18

THAT Bylaw No. 341, being a bylaw to establish a community hall service for Cortes Island be now introduced and given first and second readings.
 CARRIED
 
Director Kerr left the meeting.
 
Anderson/Abram: SRD 1067/18

THAT Section 6 of Bylaw No. 341 be replaced with the following:

"The maximum amount that may be requisitioned annually is the greater of $75,000 or the equivalent of $0.2405 per 1,000 of the net taxable value of land and improvements in the service area", and

THAT the option of a parcel tax be removed.
 
 
Adams/Abram: SRD 1068/18

THAT the matter be referred to the January meeting.
 CARRIED
 
Adams/Cornfield: SRD 1069/18

THAT staff prepare a draft policy on Regional District service initiatives for review by the Board that speaks to public engagement, consultation and consistency as part of the approval process.
 CARRIED
 
Bylaw No. 331 - Cortes Island Fire Protection Amendments
 
Leigh/Unger: SRD 1070/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Anderson/Cornfield: SRD 1071/18

THAT Bylaw No. 331, being South Cortes Island Fire Protection Services and Facilities Service Establishment Bylaw 1990, Amendment No. 5, be reconsidered, finally passed and adopted.
 CARRIED
 
Anderson/Cornfield: SRD 1072/18

THAT a further report recommending appropriate modifications to the Regional District’s contract with the Cortes Island Fire Fighters Association be prepared for the Board’s consideration.
 CARRIED
 
Alternate Director Evans left the meeting chambers.
 
CORRESPONDENCE (cont.)
Abram/MacDonald: SRD 1073/18

THAT the following items of correspondence be received:
 
 
- October 26, 2018 correspondence from North Island College regarding recent elections and relationship building. [Item]
 
- November 5, 2018 correspondence from North Island Emergency Preparedness regarding support for the Vancouver Island Regional ESS Leadership workshop. [Item]
 
- November 5, 2018 correspondence from the Canadian Environmental Assessment Agency regarding the Kwispaa LNG Project Environmental Assessment. [Item]
 
- November 6, 2018 correspondence from BC Assessment regarding relationship building with local government. [Item]
 
- November 7, 2018 correspondence from Cermaq Canada regarding the recent elections and relationship building. [Item]
'  CARRIED
 
North Central Vancouver Island - Cell Phone Coverage
 
Cornfield/Colborne: SRD 1074/18

THAT the November 1, 2018 correspondence from Canadian Radio-television and Telecommunications Commission regarding the availability of mobile wireless service on North Central Vancouver Island highway corridors be received. [Item]
 
 
Alternate Director Evans returned to the meeting chambers.
 
A vote was taken on the motion and it was…
 CARRIED
 
Abram/Leigh: SRD 1075/18

THAT we write to the Federal Minister responsible for CRTC advising that we do not consider the letter of November 1, 2018 adequate and we would like immediate action taken to address our concerns.
 CARRIED
 
Ferries Acquisition Notice
 
Adams/Unger: SRD 1076/18

THAT the November 8, 2018 notice regarding the application by BC Ferries to acquire and deploy additional vessels for ferry purposes be received. [Item]
 CARRIED
 
Adams/Abram: SRD 1077/18

THAT the SRD write to BC Ferries thanking them for the update and look forward to working with them prior to implementation.
 CARRIED
 
Directors Adams and Whalley left the meeting chambers.
 
North Central Vancouver Island - Cell Phone Coverage (cont.)
 
Cornfield/Abram: SRD 1078/18

THAT the matter be referred to staff to prepare an application for funding at the appropriate time.
 CARRIED
 
 
 
 
 
CLOSED SESSION
Abram/MacDonald: SRD 1079/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Leigh/Evans: SRD 1080/18

THAT the meeting be closed to the public to consider matters deemed to fall within the parameters of subsections 90(1)(a), (g), (n) and (o) of the Community Charter.
 CARRIED
 
Directors Whalley and Adams returned to the meeting chambers.
 
RECONVENE
The meeting reconvened in public at 3:36 p.m. with all members present except Director Cornfield and Alternate Director Evans.
 
TERMINATION
Leigh/Colborne: SRD 1089/18

THAT the November 22, 2018 regular meeting of the Regional Board be terminated.
 CARRIED
 
Time: 3:26 p.m.

Certified Correct:



______________________________________
Chair




______________________________________
Corporate Officer