Printer VersionREGIONAL DISTRICT BOARD

Minutes of the meeting of the Board of Directors of the Strathcona Regional District held on Thursday, November 21, 2019 at the Strathcona Regional District offices located at 990 Cedar Street, Campbell River, B.C.

A quorum having been confirmed, the Chair called the meeting to order at 9:47 a.m. with the following members in attendance:
     
Chair:M. BabchukCity of Campbell River
Directors:J. AbramDiscovery Islands-Mainland Inlets (Electoral Area C)
 A. AdamsCity of Campbell River
 N. AndersonCortes Island (Electoral Area B)
 J. ColborneVillage of Zeballos
 C. CornfieldCity of Campbell River
 M. DavisVillage of Tahsis
 R. KerrCity of Campbell River
 B. LeighOyster Bay-Buttle Lake (Electoral Area D)
 J. MacDonaldVillage of Sayward
 B. UngerVillage of Gold River
 G. WhalleyKyuquot/Nootka-Sayward (Electoral Area A)
Alt. Director:C. EvansCity of Campbell River
 for C. Moglove


          
 
CLOSED SESSION
Abram/Leigh: SRD 1019/19

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Unger/Colborne: SRD 1020/19

THAT the meeting be closed to the public to consider matters deemed to fall within the parameters of subsections 90(1)(c), (n) and (o) of the Community Charter.

[90(1)(c) - labour relations or other employee relations]

[90(1)(n) - the consideration of whether a council meeting should be closed under a provision of this subsection or subsection (2)]

[90(1)(o) the consideration of whether the authority under section 91 [other persons attending closed meetings] should be exercised in relation to a council meeting]
 CARRIED
 
RECONVENE
The Board reconvened in public at 10:00 a.m.
 
ADOPTION OF PUBLIC AGENDA
Whalley/Colborne: SRD 1027/19

THAT the agenda for November 21, 2019 regular meeting of the Board be adopted as presented.
 CARRIED
 
Solid Waste Management Issues
 
The Chair welcomed Russell Dyson, Chief Administrative Officer and Andrew McGifford, Senior Manager Comox Strathcona Waste Management Services of the Comox Valley Regional District whio made a presentation regarding solid waste management issues. [Item]
 
The Chair thanked the presenters.
 
Colborne/Cornfield: SRD 1028/19

THAT the presentation be received.
 CARRIED
 
 
 
 
 
CHAIR'S REPORT
Remembrance Day Ceremony
 
The Chair thanked all who took part in Remembrance Day Ceremonies throughout the Region.
 
Regional Housing Workshop
 
The Chair thanked all staff and directors who attended the Regional Housing workshop with BC Housing.
 
Questions from Director Anderson
 
The Chair answered questions that she received by email from Director Anderson as follows:
 
Board Minutes - November 6, 2019
 
The Chair advised that Director Anderson asked why the minutes from the Board meeting held on November 6, 2019 were not yet published.

The Chair advised that the minutes were unpublished due to a lack of staff resources prior to agenda publication.
 
Rural Island Economic Forum
 
The Chair advised that Director Anderson requested an explanation as to why her Member's Report was placed on the Board agenda prior to the Electoral Areas Services Committee agenda as happened in the past.

The Chair advised that this report was only being received as information where the previous report that Director Anderson is referring to had a request associated with it.
 
Climate Science Presentation
 
The Chair advised that Director Anderson requested an explanation as to why she has not been granted permission to give a presentation on Climate Science.

The Chair advised that as she indicated previously that the presentation could be considered after the Strategic Priority planning meeting.
 
Director Unger left the meeting chambers.
 
December 5, 2019 Itinerary
 
The Chair advised that the itinerary for December 5, 2019 will be as follows:

- Committee of the Whole meeting;
- Regional Board meeting;
- Reception with staff; and
- Director Christmas event at Velocity.
 
Abram/Cornfield: SRD 1029/19

THAT the Chair's report be received.
 CARRIED
 
 
COMMITTEE CHAIR REPORTS
Electoral Areas Services Committee
 
Abram/Leigh: SRD 1030/19

THAT the draft minutes of the regular meeting of the Electoral Areas Services Committee held on November 6, 2019 be received. [Item]
 CARRIED
 
Strathcona Gardens Commission
 
Adams/Cornfield: SRD 1031/19

THAT the draft minutes of the regular meeting of the Strathcona Gardens Commission held on November 6, 2019 be received. [Item]
 CARRIED
 
 
STAFF REPORTS
First Nation and Agency Consultation (CP 3D 19/RZ 3D 19 - Johansen)
 
Leigh/Cornfield: SRD 1032/19

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Leigh/Colborne: SRD 1033/19

THAT the First Nations’ consultation process and agency referral list as outlined in the October 21, 2019 report from the Chief Administrative Officer for application CP 3D 19/RZ 3D 19 (Johansen) be approved.
 CARRIED
 
First Nation and Agency Consultation (CP 1B 19/RZ 1B 19 - Cortes Island Seniors Society)
 
Anderson/Cornfield: SRD 1034/19

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Anderson/Colborne: SRD 1035/19

THAT the First Nations’ consultation process and the agency referral list as outlined in the October 24, 2019 report from the Chief Administrative Officer for application CP 1B 19/RZ 1B 19 (Cortes Island Seniors Society) be approved with the addition of the Klahoose First Nation.
 CARRIED
 
Cornfield/Abram: SRD 1036/19

THAT staff bring back a report on delegating the consultation process.
 
 
Director Unger returned to the meeting chambers.
 
A vote was held on the motion and it was …
 CARRIED
 
North Quadra Island Burning Regulations
 
Abram/Colborne: SRD 1037/19

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Abram/Colborne: SRD 1038/19

THAT the Regional District conduct a formal survey of residents and property owners on north Quadra Island to determine whether there is sufficient interest to warrant implementation of burning regulations for the area.
 CARRIED
 
Leigh/Cornfield: SRD 1039/19

THAT the motion be amended by adding the word "local" before the word "burning".
 CARRIED
 
A vote was held on the amended motion and it was …
 CARRIED
 
Quathiaski Cove Sewer Extension - Project Finalization
 
Abram/Colborne: SRD 1040/19

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Abram/Unger: SRD 1041/19

THAT a bylaw to authorize the commutation of taxes for those properties within the Quathiaski Cove sewer extension area that wish to prepay their share of project costs be prepared for the Board’s consideration.
 CARRIED
 
Abram/MacDonald: SRD 1042/19

THAT a 1-year extension for the short-term borrowing of funds for the Quathiaski Cove sewer extension project be authorized for submission to the Municipal Finance Authority.
 CARRIED
 
Abram/Leigh: SRD 1043/19

THAT a loan authorization bylaw to provide financing for other recently completed and future upgrades to the Quathiaski Cove sewer system be prepared for the Board’s consideration, following discussions on the 2020 Financial Plan at the Electoral Area Services Committee in early 2020.
 CARRIED
 
Treaty Lands Referral - Ka:'yu:'k't'h'/Chek'tles7et'h' First Nations
 
Whalley/Cornfield: SRD 1044/19

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Whalley/Leigh: SRD 1045/19

THAT the Regional District provide a response to the September 12, 2019 referral from the Ministry of Indigenous Relations and Reconciliation to express our opposition to the land transfer and to include the concerns identified in the November 13, 2019 report from the Chief Administrative Officer.
 
 
By a show of hands a majority of directors voted to end debate and call the question.
 
A vote was held on the pending motion and it was ….
 CARRIED Director Anderson opposed
 
License of Use Agreement - Transit Bus Shelter
 
Adams/Evans: SRD 1046/19

THAT the report from the Chief Administrative Officer be received. [Item]
 
 
Director Cornfield left the meeting chambers.
 
A vote was held on the motion and it was …
 CARRIED
 
Leigh/Evans: SRD 1047/19

THAT the Regional District enter into a License of Use Agreement with the City of Campbell River for the purpose of operation and maintenance of a transit bus shelter adjacent to the Strathcona Gardens.
 CARRIED
 
Campbell River STORM License Agreement - Modification Proposal
 
Adams/Leigh: SRD 1048/19

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Evans/Leigh: SRD 1049/19

THAT the license agreement with the Campbell River STORM Hockey Club be modified to address the issues identified in the November 1, 2019 report from the Chief Administrative Officer.
 CARRIED
 
Brind'Amour Jersey Donation
 
Adams/Colborne: SRD 1050/19

THAT the report from the Chief Administrative Officer be received. [Item]
 
 
Director Cornfield returned to the meeting chambers.
 
A vote was held on the motion and it was …
 CARRIED
 
Evans/Colborne: SRD 1051/19

THAT the Regional District move forward with an agreement to accept the donation of a game-used Rod Brind'Amour jersey, and

THAT up to $1,000 be committed for an appraisal to determine fair market value.
 CARRIED
 
Director Whalley left the meeting chambers.
 
A vote was held on the motion and it was …
 CARRIED Director Leigh opposed
 
Library Financing Proposal
 
Leigh/Abram: SRD 1052/19

THAT the report from the Chief Administrative Officer be received. [Item]
 
 
Director Leigh provided a handout of the Vancouver Island Regional Library facility decision process. [Item]
 
Director Whalley returned to the meeting chambers.

By a show of hands a majority of directors voted to end debate and call the question.
 
A vote was held on the pending motion and it was …
 CARRIED
 
Leigh/Kerr: SRD 1053/19

THAT staff be authorized to further investigate the matter of Regional District involvement in the proposed new Campbell River library facility, and

THAT a further report be provided early in 2020 for the Board's consideration.
 CARRIED
 
Corporate Office Renovation - Project Status
 
Unger/Cornfield: SRD 1054/19

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Anderson/Cornfield: SRD 1055/19

THAT the corporate office renovation project be completed using reserve funds to cover any costs in excess of the original budget.
 CARRIED
 
Third Quarter Report (2019-2023 Financial Plan)
 
Adams/Colborne: SRD 1056/19

THAT the report from the Chief Administrative Officer be received. [Item]
 
 
The Chief Financial Officer made a presentation regarding the third quarter financial plan update. [Item]
 
A vote was held on the motion and it was …
 CARRIED
 
BYLAWS
Bylaw No. 328 - Cortes Island First Responder Service
 
Anderson/Colborne: SRD 1057/19

THAT the report from the Chief Administrative Officer be received. [Item]
 
 
Director Davis left the meeting chambers.
 
A vote was held on the motion and it was …
 CARRIED
 
Anderson/Colborne: SRD 1058/19

THAT Bylaw No. 328, being Cortes Island First Responder Service Establishing Bylaw 2018, be now reconsidered, finally passed and adopted.
 CARRIED
 
Anderson/Colborne: SRD 1059/19

THAT a further report outlining next steps for implementing the first responder service be prepared for consideration by the Board.
 CARRIED
 
Bylaw No. 341 - Cortes Island Community Hall Service
 
Anderson/Unger: SRD 1060/19

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Anderson/Cornfield: SRD 1061/19

THAT Bylaw No. 341, being Cortes Island Community Hall Service Establishing Bylaw 2018, be now reconsidered, finally passed and adopted.
 CARRIED
 
Anderson/Cornfield: SRD 1062/19

THAT a further report outlining next steps for implementing the community hall service be prepared for consideration by the Board.
 CARRIED
 
Bylaw No. 354 - Denham Bay Resort Rezoning (RZ 4C 19 - Geneau)
 
Abram/Leigh: SRD 1063/19

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Abram/Leigh: SRD 1064/19

THAT Bylaw No. 354, being a bylaw to amend the zoning regulations applicable to Quadra Island and vicinity, be now introduced and read a first time.
 CARRIED
 
Abram/Leigh: SRD 1065/19

THAT Bylaw No. 354 be given second reading.
 CARRIED
 
Abram/Cornfield: SRD 1066/19

THAT a public hearing to consider Bylaw No. 354 be authorized to be held starting at 7:00 p.m. on Wednesday, December 4, 2019 at the Quadra Island Community Centre located at 970 West Road, Quathiaski Cove, B.C. and

THAT the holding of the hearing be delegated to the electoral area A, C and D directors with the directors for Electoral Area C and Electoral Area D designated as the Chair and Vice Chair respectively for the public hearing.
 CARRIED
 
Director Adams left the meeting chambers.
 
Bylaw No. 374 - Quathiaski Cove Sewer System Rates
 
Abram/Unger: SRD 1067/19

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Abram/Anderson: SRD 1068/19

THAT Bylaw No. 374, being a bylaw to amend the rates charged for use of the Quathiaski Cove community sewer system, be now introduced and read a first time.
 CARRIED
 
Abram/Cornfield: SRD 1069/19

THAT the rules be suspended and Bylaw No. 374 be given second and third readings.
 CARRIED
 
Abram/Cornfield: SRD 1070/19

THAT Bylaw No. 374, being Quathiaski Cove Sewer Rates and Regulations Bylaw 2013, Amendment No. 4, be reconsidered, finally passed and adopted.
 CARRIED
 
Bylaw No. 375 - Quathiaski Cove Sewer Boundary Extension
 
Abram/Cornfield: SRD 1071/19

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Abram/Cornfield: SRD 1072/19

THAT Bylaw No. 375, being a bylaw to amend the boundaries of the service area for the Quathiaski Cove sewage local service, be now introduced and read a first time.
 CARRIED
 
Abram/Cornfield: SRD 1073/19

THAT the rules be suspended and Bylaw No. 375 be given second and third readings.
 CARRIED
 
CORRESPONDENCE
Colborne/Cornfield: SRD 1074/19

THAT the following items of correspondence be received:
 
 
BC Hydro Community Relations 2019 Report
 
- September 2019 correspondence from BC Hydro regarding the 2019 Community Relations Report. [Item]
 
Let's Not WASTE Time Workshop
 
- October 31, 2019 correspondence from the Union of British Columbia Municipalities regarding the Chair's attendance at the Let's Not WASTE Time workshop. [Item]
 CARRIED
 
North Island Cellular Phone Service
 
Colborne/Abram: SRD 1075/19

THAT the November 14, 2019 correspondence from the Ministry of Citizens' Services regarding cellular phone service for northern Vancouver Island be received. [Item]
 CARRIED
 
Cornfield/MacDonald: SRD 1076/19

THAT the Board of Strathcona Regional District write a response letter addressed to Susan Stanford, Assistant Deputy Minister and the letter to include a map of our area of concerns and specify communities and highways.
 CARRIED
 
MEMBERS' REPORTS
Cortes Island Social Profit Forum
 
Anderson/Colborne: SRD 1077/19

THAT the November 12, 2019 report from Director Anderson regarding the Cortes Social Profit Forum be received. [Item]
 CARRIED
 
Rural Island Economic Alliance
 
Leigh/Anderson: SRD 1078/19

THAT the November 12, 2019 report from Director Anderson regarding the Rural Island Economic Forum be received. [Item]
 CARRIED
 
North Vancouver Island Marine Plan
 
Cornfield/Evans: SRD 1079/19

THAT the November 14, 2019 report from Director Abram regarding recent activities of the North Vancouver Island Marine Plan Advisory Committee be received. [Item]
 CARRIED
 
 
 
 
 
TERMINATION
Leigh/Colborne: SRD 1080/19

THAT the November 21, 2019 regular meeting of the Regional Board be terminated.
 CARRIED
 
Time: 11:49 a.m.

Certified Correct:



____________________________________
Chair



____________________________________
Corporate Officer