Printer VersionREGIONAL DISTRICT BOARD

Minutes of the meeting of the Board of Directors of the Strathcona Regional District held on Wednesday, November 17, 2021 at the Strathcona Regional District offices located at 990 Cedar Street, Campbell River, B.C.

A quorum having been confirmed, the Chair called the meeting to order at 12:30 p.m. with the following members physically in attendance or participating electronically:
     
Chair:B. UngerVillage of Gold River
Directors:J. AbramDiscovery Islands-Mainland Inlets (Electoral Area C)
 N. AndersonCortes Island (Electoral Area B)
 M. BakerVillage of Sayward
 J. ColborneVillage of Zeballos
 C. CornfieldCity of Campbell River
 M. DavisVillage of Tahsis
 C. EvansCity of Campbell River
 K. JulesKa:'yu:'k't'h'/Che:k'tles7et'h' First Nations
 R. KerrCity of Campbell River
 B. LeighOyster Bay-Buttle Lake (Electoral Area D)
 C. MogloveCity of Campbell River
 G. WhalleyKyuquot/Nootka-Sayward (Electoral Area A)


          
 
FIRST NATIONS ACKNOWLEDGEMENT
The Chair acknowledged that we are located on the traditional territory of the Laichwiltach people.
 
ADOPTION OF PUBLIC AGENDA
Colborne/Leigh: SRD 957/21

THAT the agenda for November 17, 2021 regular meeting of the Board be adopted as presented.
 CARRIED
 
 
ADOPTION OF MINUTES
Leigh/Whalley: SRD 958/21

THAT the minutes of the inaugural meeting of the Regional Board held on November 3, 2021 be adopted. [Item]
 CARRIED
 
 
 
 
CHAIR'S REPORT
Severe Weather Events
 
The Chair acknowledged the hardships faced by those throughout the province affected by the flooding resulting from recent severe weather.
 
Ministry of Forests
 
The Chair advised he attended a number of phone meetings regarding the recent changes to old growth forestry management and noted that it is not known which areas will be affected and that implementation plans have not yet been released. The Chair advised that these changes will negatively affect forestry employment and small community economies.
 
Remembrance Day
 
The Chair advised that he attended the Gold River Remembrance Day ceremony and recognized the work done by Royal Canadian Legion Branch 270.
 
December 8, 2021 Meeting
 
The Chair advised that he had sent an email regarding a director gathering to follow the December 8, 2021 Board meeting and will be following up with directors soon regarding attendance.
 
Whalley/Leigh: SRD 959/21

THAT the verbal report be received.
 CARRIED
 
 
COMMITTEE CHAIR REPORTS
Electoral Area Services Committee
 
Whalley/Abram: SRD 960/21

THAT the draft minutes of the regular meeting of the Electoral Areas Services Committee held on November 3, 2021 be received. [Item]
 CARRIED
 
Strathcona Gardens Commission
 
Evans/Leigh: SRD 961/21

THAT the draft minutes of the regular meeting of the Strathcona Gardens Commission held on November 3, 2021 be received. [Item]
 CARRIED
 
EXTRATERRITORIAL REPORTS
Management of Garbage - Highway Rest Stops
 
Evans/Cornfield: SRD 962/21

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Evans/Leigh: SRD 963/21

That staff develop a one-page backgrounder to go with the draft resolution, replacing UBCM with AVICC, and that those items come back to our SRD meeting in December for final approval to meet the AVICC resolution deadline.
 CARRIED
 
Leigh/Davis: SRD 964/21

THAT the issue of the Stories Beach garbage pick up be referred to the EASC for discussion to determine if our parks dept can negotiate a contract with MOTI for garbage pick up service.
 CARRIED
 
STAFF REPORTS
Board Meeting Calendar for 2022
 
Colborne/Cornfield: SRD 965/21

THAT the proposed 2022 schedule of meetings for the Strathcona Regional District Board as outlined in the October 25, 2021 report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Colborne/Cornfield: SRD 966/21

THAT the proposed 2022 schedule of meetings for the Strathcona Regional District Board as outlined in the October 25, 2021 report from the Chief Administrative Officer be approved.
 CARRIED
 
Area D Universal Water Meter Project - Grant Opportunity
 
Leigh/Whalley: SRD 967/21

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Leigh/Whalley: SRD 968/21

THAT a grant application through the Canada Infrastructure Program - Green Infrastructure - Environmental Quality Grant funding program be submitted for the implementation of Universal Metering for the Northern Area D Water Service area, and

THAT the Regional District commit to its share of any ineligible costs or cost overruns associated with the project.
 CARRIED
 
Quadra Island Infrastructure Projects - Grant Opportunity
 
Abram/Whalley: SRD 969/21

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Abram/Cornfield: SRD 970/21

THAT a grant application through the Canada Infrastructure Program - Green Infrastructure - Environmental Quality Grant funding program be submitted for the replacement of the Quathiaski Cove wastewater treatment facility, and

THAT the Regional District commit its share of any ineligible costs or cost overruns associated with the project.
 CARRIED
 
Evacuation Route Grant Opportunity
 
Whalley/Colborne: SRD 971/21

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Evans/Leigh: SRD 972/21

THAT the application for financial assistance under the Community Emergency Preparedness Fund Grant for 2021 Evacuation Route Planning be authorized for submission to the Union of BC Municipalities, and

THAT the Regional District commit to overall grant management if the application is successful.
 CARRIED
 
Water Supply Easement - Regional District Corporate Office
 
Colborne/Davis: SRD 973/21

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Baker/Colborne: SRD 974/21

THAT the Chair and Corporate Officer be authorized to execute the water supply easement agreement for the Regional District's corporate office building at 990 Cedar Street in Campbell River.
 CARRIED
 
Proposed Service Agreement - Kwakiutl District Council
 
Colborne/Cornfield: SRD 975/21

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Cornfield/Davis: SRD 976/21

THAT the draft service agreement for the COVID-19 Unsheltered Homeless Response be finalized with the Kwakiutl District Council as approved in the UBCM Grant Strengthening Communities Application, and

THAT the Chair and Corporate Officer be authorized to execute the final agreement on behalf of the Strathcona Regional District.
 CARRIED
 
Distinguished Budget Presentation Award - Government Finance Officers
 
Cornfield/Abram: SRD 977/21

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Budget Surplus Report - Regional Services
 
Colborne/Cornfield: SRD 978/21

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Request for Economic Development Funding - Quadra ICAN Society
 
Abram/Leigh: SRD 979/21

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Abram/Whalley: SRD 980/21

THAT the Board approve an economic development grant for the Quadra Island ICAN Society in the amount of $2,000 to assist with operating and project costs to be paid from the Electoral Area C economic development service budget.
 CARRIED
 
Request for Financial Assistance - Ocean Grove PAC
 
Leigh/Colborne: SRD 981/21

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Cornfield/Leigh: SRD 982/21

THAT the Board approve a grant for the Ocean Grove Parent Advisory Council in the amount of $1,000 to assist with educational field trips, purchase of sporting equipment and art supplies and various small initiatives to enhance child play to be paid from the Electoral Area D grant in aid budget.
 CARRIED
 
Request for Financial Assistance - Muchalat Lake Campground
 
Cornfield/Whalley: SRD 983/21

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Whalley/Cornfield: SRD 984/21

THAT the Board approve a grant from the Electoral Area A grant in aid budget for 2021 for the Gold River Rod and Gun Club in the amount of $1,000 to provide caretaking services for the Muchalat Lake campground.
 CARRIED
 
BYLAWS
Bylaws No. 94 and 95 - OCP-Rezoning (CP 3C 09/RZ 2C 09 - Schellinck)
 
Abram/Leigh: SRD 985/21

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Leigh/Whalley: SRD 986/21

THAT Bylaw No. 94 be amended by deleting the words "Part 26" in the preamble and substituting therefore the words "Part 14".
 CARRIED
 
Anderson/Colborne: SRD 987/21

THAT Bylaw No. 94 be further amended by deleting Schedule 'A' in its entirety and substituting a new Schedule 'A', as attached to the September 28, 2021 report from the Chief Administrative Officer.
 CARRIED
 
Director Adams joined the meeting.
 
Leigh/Anderson: SRD 988/21

THAT Bylaw No. 95 be amended by deleting the words "Part 26" in the preamble and substituting therefore the words "Part 14".
 CARRIED
 
Anderson/Leigh: SRD 989/21

THAT Bylaw No. 95 be further amended by deleting Schedule 'A' in its entirety and substituting a new Schedule 'A', as attached to the September 28, 2021 report from the Chief Administrative Officer.
 CARRIED
 
Abram/Whalley: SRD 990/21

THAT a public hearing to consider Bylaws No. 94 and 95 be scheduled for 7:00 p.m. on Tuesday, January 18, 2022 at the Quadra Island Community Centre, and

THAT the holding of the public hearing be delegated to the directors representing Electoral Areas A, C and D with the directors for Electoral Area C and Electoral Area D designated as the Chair and Vice Chair respectively for the public hearing, and

THAT the public hearing be structured to allow in-person or electronic participation by directors and the public in accordance with current public health guidelines and subject to the COVID-19 situation.
 CARRIED
 
Bylaws No. 432 and 433 - OCP/Rezoning (CP 1C 21/RZ 1C 21 - Quadra Links)
 
Abram/Cornfield: SRD 991/21

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Abram/Leigh: SRD 992/21

THAT a public hearing to consider Bylaws No. 432 and 433 be scheduled for 7:00 p.m. on Wednesday, January 19, 2022 at the Quadra Island Community Centre, and

THAT the holding of the public hearing be delegated to the directors representing Electoral Areas A, C and D with the directors for Electoral Area C and Electoral Area D designated as the Chair and Vice Chair respectively for the public hearing, and

THAT the public hearing be structured to allow in-person or electronic participation by directors and the public in accordance with current public health guideline and subject to the COVID-19 situation.
 CARRIED
 
Bylaws No. 434 & 435 - OCP and Zoning Amendments (CP 1B 21/RZ 1B 21 - Treedom)
 
Anderson/Evans: SRD 993/21

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Evans/Anderson: SRD 994/21

THAT the report on the public hearing for Bylaws No. 434 and 435, together with all supporting documentation, be received. [Item]
 CARRIED
 
Evans/Anderson: SRD 995/21

THAT the supplementary report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Anderson/Whalley: SRD 996/21

THAT Appendix ‘1’ of Schedule ‘A’ to Bylaw No. 434 be deleted and the revised Appendix ‘1’ attached to the November 16, 2021 supplementary report from the Chief Administrative Officer be substituted therefor.
 CARRIED
 
Anderson/Whalley: SRD 997/21

THAT Bylaw No. 434 be given third reading.
 CARRIED
 
Anderson/Whalley: SRD 998/21

THAT Bylaw No. 434, being Cortes Island Official Community Plan Bylaw 2012, Amendment No. 3, be now reconsidered, finally passed and adopted.
 CARRIED
 
Anderson/Whalley: SRD 999/21

THAT Appendix ‘1’ of Schedule ‘A’ to Bylaw No. 435 be deleted and the revised Appendix ‘1’ attached to the November 16, 2021 supplementary report from the Chief Administrative Officer be substituted therefor.
 CARRIED
 
Anderson/Whalley: SRD 1000/21

THAT Bylaw No. 435 be given third reading.
 CARRIED
 
Anderson/Whalley: SRD 1001/21

THAT Bylaw No. 435, being Electoral Area 'I' (Cortes Island) Zoning Bylaw 2002, Amendment No. 31, be now reconsidered, finally passed and adopted.
 CARRIED
 
CORRESPONDENCE
Increased Housing Tools for Local Government
 
Cornfield/Leigh: SRD 1002/21

THAT the October 26, 2021 news release from the Ministry of Municipal Affairs regarding tools to increase housing be received. [Item]
 CARRIED
 
TEAAM Aeromedical Service
 
Leigh/Abram: SRD 1003/21

THAT the November 10, 2021 correspondence from TEAAM Aeromedical Inc. regarding a request for grant funding be received. [Item]
 CARRIED
 
Kerr/Cornfield: SRD 1004/21

THAT the matter be referred to staff for recommendations and opportunities to help finance the team funding goal of $350,000.
 
 
Leigh/Abram: SRD 1005/21

THAT the motion be amended by adding “for other funding partners” after the word “opportunities”.
 
 
The Chair ruled the amending motion to be out of order.
 
A vote was held on the pending motion and it was…
 CARRIED Director Leigh opposed
 
 
 
 
 
 
TERMINATION
Colborne/Leigh: SRD 1006/21

THAT the November 17, 2021 regular meeting of the Regional Board be terminated.
 CARRIED
 
Time: 2:15 p.m.

Certified Correct:



_________________________________
Chair



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Corporate Officer