Printer VersionREGIONAL DISTRICT BOARD

Minutes of the meeting of the Board of Directors of the Strathcona Regional District held on Wednesday, January 27, 2021 at the Strathcona Regional District offices located at 990 Cedar Street, Campbell River, B.C.

A quorum having been confirmed, the Chair called the meeting to order at 12:30 p.m. with the following members physically in attendance or participating electronically:
     
Chair:B. UngerVillage of Gold River
Directors:J. AbramDiscovery Islands-Mainland Inlets (Electoral Area C)
 A. AdamsCity of Campbell River
 M. BakerVillage of Sayward
 J. ColborneVillage of Zeballos
 C. CornfieldCity of Campbell River
 C. EvansCity of Campbell River
 R. KerrCity of Campbell River
 B. LeighOyster Bay-Buttle Lake (Electoral Area D)
 C. MogloveCity of Campbell River
 G. WhalleyKyuquot/Nootka-Sayward (Electoral Area A)


          
 
B1. CLOSED SESSION
Leigh/Adams: SRD 53/21

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Leigh/Kerr: SRD 54/21

THAT the Board convene in closed session to consider matters deemed to fall within the parameters of subsections 90(1)(c), (f), (g), (i), (k), (n), (o), and 90(2)(a) and (b) of the Community Charter.
 CARRIED
 
RECONVENE
The meeting reconvened in public at 1:30 p.m. with all members present including Director Anderson and Director Davis.
 
ADOPTION OF PUBLIC AGENDA
Leigh/Whalley: SRD 76/21

SRD THAT the agenda for the January 27, 2021 regular meeting of the Board be adopted as presented.
 CARRIED
 
 
ADOPTION OF MINUTES
Whalley/Adams: SRD 77/21

THAT the minutes of the regular meeting of the Regional Board held on January 13, 2021 be adopted. [Item]
 CARRIED
 
 
 
 
CHAIR'S REPORT
AVICC Island Coastal Climate Leadership Plan Appointment
 
The Chair advised that the AVICC Island Coastal Climate Leadership Plan should be added to the appointment recommendations from January 13, 2021 and that Director Davis be appointed to represent the Strathcona Regional District.
 
Cornfield/Abram: SRD 78/21

THAT Director Davis be appointed as the Regional District's representative to the AVICC Island Coastal Climate Leadership Plan for 2021.
 CARRIED
 
 
COMMITTEE CHAIR REPORTS
Electoral Areas Services Committee
 
Abram/Leigh: SRD 79/21

THAT the draft minutes of the inaugural meeting of the Electoral Areas Services Committee held on January 13, 2021 be received. [Item]
 CARRIED
 
Strathcona Gardens Commission
 
Adams/Evans: SRD 80/21

THAT the draft minutes of the inaugural meeting of the Strathcona Gardens Commission held on January 13, 2021 be received. [Item]
 CARRIED
 
 
STAFF REPORTS
Director Anderson - Insider Influence
 
While in closed session the Board released the following documents:
 
- January 28, 2019 email from Aniko Nelson to Director Anderson [Item]
 
- January 29, 2019 email from Director Anderson to Aniko Nelson [Item]
 
- February 5, 2019 email from Lovena Harvey to Jordan Hargrave [Item]
 
- January 25, 2021 email and statement from Matthew Voell [Item]
 
Whalley/Leigh: SRD 81/21

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
The Chair welcomed Kathryn Stuart, legal counsel for the Strathcona Regional District.
 
Director Anderson stated that due to conflict in this matter, she would remain in the meeting and her legal counsel, Matthew Voell would speak on her behalf.
 
The Chair welcomed Matthew Voell, legal counsel representing Director Anderson in this matter.

Discussion ensued.
 
The Chair thanked Mr. Voell for his presentation.
 
Leigh/Cornfield: SRD 82/21

THAT the Regional District refer the matter to legal counsel.
 CARRIED
 
M. Voell and K. Stuart left the meeting.
 
RECESS
The Chair recessed the meeting at 2:47 p.m.
 
RECONVENE
The meeting reconvened at 2:53 p.m. with all members present.
 
STAFF REPORTS (Cont.)
Restrictions on Appointments - Director Anderson
 
Cornfield/Evans: SRD 83/21

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
COVID 19 Safe Restart Grant
 
Cornfield/Evans: SRD 84/21

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Adams/Leigh: SRD 85/21

THAT the following COVID-10 Safe Restart Grant fund allocations be approved:
 
 
- $211,356 to the operating budget in Function 640 Strathcona Gardens Recreation Complex;
 
- $52,260 to various operating budgets in Function 110 Administration;
 
- $16,750 to Functions 614-Area D Parks, 617-Area B Parks, and 618-Area C Parks; and
 
- $258,634 be held in a temporary reserve to be allocated by the end of 2021
 CARRIED
 
Quadra Island & Cortes Island Sea Level Rise Modelling Grant
 
Anderson/Adams: SRD 86/21

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Abram/Evans: SRD 87/21

THAT an application for $150,000 in funding be authorized for submission to the CEPF 2021 Flood Risk Assessment, Flood Mapping and Flood Mitigation Planning Grant program to develop in-depth sea level rise modelling for Quadra Island and Cortes Island, and

THAT the Regional District commit to providing overall project management should the application be approved.
 CARRIED
 
License Agreement - Campbell River STORM Hockey Club
 
Leigh/Adams: SRD 88/21

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Adams/Cornfield: SRD 89/21

That a one-year license renewal be offered to the Campbell River Storm Hockey Club for its use of the Strathcona Gardens recreation facility subject to receipt of the licensee's May 1, 2019 to April 30, 2020 financial statements and subject to a 3% increase in the license fee.
 CARRIED
 
South Cortes Fire Protection Service - Amendment Request
 
Anderson/Cornfield: SRD 90/21

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Anderson/Cornfield: SRD 91/21

THAT an amendment to the contract with the Cortes Island Fire Fighters Association be prepared to authorize out-of-jurisdiction road and medical rescue initiatives provided on behalf of Emergency Management BC.
 CARRIED
 
Area D Water System - Rates and Charges
 
Leigh/Abram: SRD 92/21

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Leigh/Cornfield: SRD 93/21

THAT amendments to Bylaw No. 324 be prepared to address rate anomalies and encourage reporting of leaks in the Area D water system, and

THAT the following be forwarded to staff to be considered in the bylaw:

- with reference to the alleged leaks on private properties in the northern Area D water system, that property owners who do not notify the Regional District of a leak on their property as soon as possible after it is discovered, may have a permanent meter installed on their property at their expense in addition to the costs of fixing the leak.

- any property owner who becomes aware of a leak relating to the water system outside their property line is encouraged to inform the Regional District Water Department immediately and if the Regional District is able to find and repair that leak, the property owner will be credited with a $100 reduction on their annual water bill.
 CARRIED
 
Grant Opportunity: Emergency Support Services
 
Cornfield/Adams: SRD 94/21

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Cornfield/Evans: SRD 95/21

THAT an application to the 2021 Emergency Support Services grant program for enhancing emergency response on behalf of the local government and First Nations entities identified in the January 22, 2021 report be approved, and

THAT the Regional District committ to overall management of the grant if the application is successful.
 CARRIED
 
Woodstove Exchange Program
 
Cornfield/Evans: SRD 96/21

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Cornfield/Evans: SRD 97/21

THAT the establishment of a regional Wood Stove Exchange Program be approved for 2021 and that the Corporate Officer be authorized to execute the agreement with the BC Lung Association.
 CARRIED
 
Cornfield/Evans: SRD 98/21

THAT the Financial Plan be amended to include the $10,500 grant from the Ministry of Environment to establish and implement a regional Wood Stove Exchange program.
 CARRIED
 
Klahoose First Nation - Proposed Addition to Reserve
 
Anderson/Kerr: SRD 99/21

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Cornfield/Leigh: SRD 100/21

THAT the matter be referred to the next First Nations Relations Committee and Electoral Areas Services Committee meetings.
 CARRIED
 
Audit Service Plan for the Year Ended December 31, 2020
 
Cornfield/Moglove: SRD 101/21

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Evans/Cornfield: SRD 102/21

THAT the 2020 audit service plan attached to the January 18, 2021 report from the Chief Administrative Officer be approved.
 CARRIED
 
Requests for Financial Assistance - Electoral Area D
 
Leigh/Evans: SRD 103/21

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Leigh/Cornfield: SRD 104/21

THAT the Board approve grants in aid to be paid from the Electoral Area D grant in aid budget as follows:

i) $3,000 to the Campbell River Motocross Association; and
ii) $3,000 to the Campbell River Head Injury Support Society.
 CARRIED
 
BYLAWS
Bylaws No. 77 and 79 - Cortes Island Assent Voting Procedures
 
Kerr/Davis: SRD 105/22

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Evans/Davis: SRD 105/21

THAT further consideration of Bylaw No. 77, being Strathcona Regional District Local Election Bylaw 2008, Amendment No. 1, be postponed indefinitely.
 CARRIED
 
Davis/Cornfield: SRD 106/21

THAT further consideration of Bylaw No. 79, being Cortes Island Community Hall Service Voting Rules and Procedures Bylaw 2010, be postponed indefinitely.
 CARRIED
 
Bylaws No. 408 and 409 - OCP Amendment and Rezoning Electoral Area A (CP 1A 20/RZ 1A 20 - Fear)
 
Cornfield/Davis: SRD 107/21

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Whalley/Evans: SRD 108/21

THAT Bylaw No. 408, being Menzies Bay Area Official Community Plan Bylaw 2020, Amendment No. 8, be now reconsidered, finally passed and adopted.
 CARRIED
 
Whalley/Cornfield: SRD 109/21

THAT Bylaw No. 409, being Menzies Bay Area Zoning Bylaw 1996, Amendment No. 12, be now reconsidered, finally passed and adopted.
 CARRIED
 
Bylaw No. 420 - Revenue Anticipation Borrowing
 
Cornfield/Kerr: SRD 110/21

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Colborne/Cornfield: SRD 111/21

THAT Bylaw No. 420, being a bylaw to authorize the borrowing of funds in anticipation of receiving revenue, be now introduced and read a first time.
 CARRIED
 
Cornfield/Whalley: SRD 112/21

THAT the rules be suspended and Bylaw No. 420 be given second and third readings.
 CARRIED
 
Cornfield/Evans: SRD 113/21

THAT Bylaw No. 420, being Revenue Anticipation Borrowing Authorization Bylaw 2021, be reconsidered, finally passed and adopted.
 CARRIED
 
CORRESPONDENCE
Leigh/Cornfield: SRD 114/21

THAT the following correspondence be received:
 
 
Municipal Insurance Association of British Columbia (MIABC) Newsletter
 
- Winter 2021 newsletter from the Municipal Insurance Association of British Columbia entitled "MIABC Board Highlights." [Item]
 
Campbell River and iTel Networks Partnership
 
- January 8, 2021 news release regarding the partnership between the City of Campbell River and iTel Networks. [Item]
 
Quadra Island Foundation
 
- January 4, 2021 letter of appreciation from the Quadra Island Foundation. [Item]
 CARRIED
 
MEMBERS' REPORTS
Coastal Communities Social Procurement
 
Evans/Cornfield: SRD 115/21

THAT the January 7, 2021 report from Director Evans regarding the Coastal Communities Social Procurement newsletter be received. [Item]
 CARRIED
 
 
 
 
RESTRICTED SESSION
Leigh/Cornfield: SRD 116/21

THAT a restricted session be held immediately following the termination of the public session.
 
 
TERMINATION
Whalley/Leigh: SRD 117/21

THAT the January 27, 2021 regular meeting of the Regional Board be terminated.
 CARRIED
 
Time: 3:24 p.m.

Certified Correct:




___________________________________
Chair



___________________________________
Corporate Officer