Code of Conduct

Printer VersionELECTORAL AREAS SERVICES COMMITTEE - NOTICE OF MEETING

Wednesday, October 11, 2017

Strathcona Regional District office located at #301-990 Cedar Street, Campbell River, BC commencing at 9:45 a.m.

The purpose of the meeting is to permit consideration of matters listed on the agenda below and, where appropriate, to provide recommendations to the Regional Board. Unless otherwise noted, all resolutions will be decided pursuant to section 208(1) of the Local Government Act, which requires that all Committee members who are present vote and each member receives one vote.

      
 
A. CONFIRMATION OF QUORUM

 
B. CALL TO ORDER

1) INTRODUCTIONS
 
 The Chief Administrative Officer introduced Erinn Timpson as the new Finance Manager.
 
 Victoria Smith, Special Projects/Sustainability Manager introduced Amy Jonsson as the new Communications Manager.
 
 
C. ADOPTION OF PUBLIC AGENDA

    a) EASC 210/17

THAT the agenda for the October 11, 2018 regular meeting of the Electoral Areas Services Committee be adopted as presented.
 
 
D. PETITIONS AND DELEGATIONS

 Cortes Island Community Halls Funding
 
 Alternate Director Lavelle declared a conflict of interest due to her employment at Manson's Hall and left the meeting chambers.
 
 The Chair welcomed Sue Ellingsen and John Sprungman of the Community Halls Funding Support Group who made a verbal presentation regarding a petition for Cortes Island Community Halls funding. [Item]
 
 Julian Ayers, President, Southern Cortes Community Association also made a presentation regarding tax funding for the Manson's Landing Community Hall. [Item]
 
 The Chair thanked the Community Halls Funding Support Group for their presentations.
 
 The Chair welcomed Maureen Bader, Wendy Legare and Rod Lee of the Cortes Coalition for Responsible Governance who gave verbal presentations regarding proposed funding of the Cortes Community Halls through taxation and the proposed referendum on the issue. [Item]
 
 The Chair thanked the representatives of the Cortes Coalition for Responsible Governance for their presentations.
 
    a) EASC 211/17

THAT the presentations be received.
 
 
E. ADOPTION OF PREVIOUS MEETING MINUTES

    a) EASC 212/17

THAT the minutes of the regular meeting of the Electoral Areas Services Committee held on September 20, 2017 be adopted. [Item]
 
 Alternate Director Lavelle returned to the meeting chambers.
 
 A vote was taken on the motion and it was…
 
 
F. BUSINESS ARISING FROM THE MINUTES

 
G. PUBLIC CONSIDERATIONS

 
H. CHAIRS' REPORTS

 
I. STAFF REPORTS

 Drainage Covenant Registration (Subdivision 03755 D 15 - Murray)
 
    a) EASC 213/17

THAT the report from the Chief Administrative Officer be received. [Item]
 
    b) EASC 214/17

THAT the applicant be permitted to speak to the Committee regarding his application.
 
 Mr. Murray gave a brief presentation on the background of his property.
 
    c) EASC 215/17

THAT the Committee recommend the Chair and the Corporate Officer be authorized to sign the Section 219 drainage covenant for subdivision of Lot 2, District Lot 193, Comox District, Plan 6466, except part in Plan EPP44278 subject to a review from Staples MacDonnald prior to the next Board meeting.
 
 Advisory Planning Commission Meeting Minutes
 
    d) EASC 216/17

THAT the report from the Chief Administrative Officer be received. [Item]
 
    e) EASC 217/17

THAT the minutes from the meeting of the Electoral Area B Advisory Planning Commission held on April 3, 2017 be received.
 
 Budget Workshop - Electoral Areas Services Committee
 
    f) EASC 218/17

THAT the report from the Chief Administrative Officer be received. [Item]
 
    g) EASC 219/17

THAT the special budget workshop for the Electoral Areas Services Committee be scheduled for 9:45 a.m. on Wednesday, November 22, 2017.
 
 Cortes Island Community Hall Taxation
 
 Alternate Director Lavelle declared a conflict of interest and left the meeting chambers.
 
    h) EASC 220/17

THAT the report from the Chief Administrative Officer be received. [Item]
 
    i) EASC 221/17

THAT the Committee recommend that staff be authorized to undertake preliminary consultation with the Cortes Island community regarding the community hall service proposal.
 
 Alternate Director Lavelle returned to the meeting chambers.
 
 
J. BYLAWS

 Bylaw No. 288 - Quadra Island Zoning Amendment (Bed & Breakfast Use)
 
    a) EASC 222/17

THAT the report from the Chief Administrative Officer be received. [Item]
 
    b) EASC 223/17

THAT the Committee recommend that the proposed Bylaw 288 be circulated to First Nations and government agencies for comment prior to contemplating first and second readings of the bylaw.
 
 
K. CORRESPONDENCE

 Vancouver Island Regional Library
 
    a) EASC 224/17

THAT the September 19, 2017 correspondence from the Vancouver Island Regional Library regarding the adoption of the 2018 - 2022 Financial Plan be received. [Item]
 
 
L. DIRECTORS' REPORTS

 
M. NEW BUSINESS

 
N. ADDENDUM ITEMS

 
O. CLOSED SESSION

 
P. TERMINATION

    a) EASC 225/17

THAT the October 11, 2017 regular meeting of the Electoral Areas Services Committee be terminated.
 
 Time: 11:13 a.m.

Certified Correct:



_________________________________________
Chair


_________________________________________
Corporate Officer