Printer VersionELECTORAL AREAS SERVICES COMMITTEE - NOTICE OF INAUGURAL MEETING

Wednesday, January 11, 2023

Strathcona Regional District office located at 990 Cedar Street, Campbell River, BC commencing at 9:30 a.m.

The purpose of the meeting is to permit consideration of matters listed on the agenda below and, where appropriate, to provide recommendations to the Regional Board. Unless otherwise noted, all resolutions will be decided pursuant to section 208(1) of the Local Government Act, which requires that all Committee members in attendance vote and each member receives one vote.

      
 
A. CONFIRMATION OF QUORUM
 
B. CALL TO ORDER
 
C. ELECTION OF CHAIR
 The Corporate Officer called for nominations for the position of Chair.

Director Mawhinney nominated Director Whalley. Director Whalley accepted the nomination with thanks.

The Corporate Officer called a second and third time for nominations and there were none.

Director Whalley was declared elected by acclamation to the position of Chair.
 
 
D. ELECTION OF VICE CHAIR
 The Corporate Officer called for nominations for the position of Vice Chair.

Director Mawhinney nominated Director Vonesch. Director Vonesch accepted the nomination with thanks.

The Corporate Officer called a second and third time for nominations and there were none.

Director Vonesch was declared elected by acclamation to the position of Vice Chair.
 
 Director Whalley in the Chair.
 
 
E. ADOPTION OF PUBLIC AGENDA
    a) EASC 1/23

THAT the agenda for the January 11, 2023 inaugural meeting of the Electoral Areas Services Committee be adopted as presented.
 
 
F. PETITIONS AND DELEGATIONS
 Electoral Area C Integrated Community Sustainability Plan
 
 The Chair welcomed Nick Robinson and Lannie Keller representing the ICSP Task Force, who made a verbal presentation regarding the Electoral Area C Integrated Community Sustainability Plan.
 
 The Chair thanked the presenters.
 
    a) EASC 2/23

THAT the verbal presentation be received. [Item]
 
 
G. ADOPTION OF MINUTES
    a) EASC 3/23

THAT the minutes of the regular meeting of the Electoral Areas Services Committee held on September 21, 2022 be adopted as presented. [Item]
 
    b) EASC 4/23

THAT the minutes of the special budget meeting of the Electoral Areas Services Committee held on December 8, 2022 be adopted as presented. [Item]
 
 
H. BUSINESS ARISING FROM MINUTES
 
I. CHAIR REPORTS
 
J. STAFF REPORTS
 Electoral Area C Integrated Community Sustainability Plan
 
    a) EASC 5/23

THAT the report from the Chief Administrative Officer be received. [Item]
 
 The Chair welcomed Shannon Gordon, Consultant with WSC Engagement + Planning who made a presentation on the Integrated Community Sustainability Plan. [Item]
 
1) RECESS
 
 The Chair recessed the meeting at 10:18 a.m.
 
2) RECONVENE
 
 The meeting reconvened at 10:21 a.m.
 
 A vote was held on the pending motion and it was…
 
    a) EASC 6/23

THAT the comments regarding the ICSP be referred back to the taskforce and consultant.
 
  Development Variance Permit Application - DV 5D 22 (Lamb)
 
    b) EASC 7/23

THAT the report from the Chief Administrative Officer be received. [Item]
 
    c) EASC 8/23

THAT the Committee recommend development variance permit DV 5D 22 (Lamb), as presented in the staff report dated January 3, 2023 be approved, and

THAT the Corporate Officer be authorized to issue the permit.
 
 Development Variance Permit Application – DV 6D 22 (Fraser)
 
    d) EASC 9/23

THAT the report from the Chief Administrative Officer be received. [Item]
 
    e) EASC 10/23

THAT the Committee recommend development variance permit DV 6D 22 (Fraser), as presented in the staff report dated January 3, 2023 be approved, and

THAT the Corporate Officer be authorized to issue the permit.
 
  Development Variance Permit Application – DV 7D 22 (Flear)
 
    f) EASC 11/23

THAT the report from the Chief Administrative Officer be received. [Item]
 
    g) EASC 12/23

THAT the Committee recommend development variance permit DV 7D 22 (Flear), as presented in the staff report dated January 3, 2023 be approved, and

THAT the Corporate Officer be authorized to issue the permit.
 
  ESA Development Permit – DP6D 22 (Nguyen)
 
    h) EASC 13/23

THAT the report from the Chief Administrative Officer be received. [Item]
 
    i) EASC 14/23

THAT the Committee recommend that the environmentally sensitive area development permit DP 6D 22 (Nguyen), as attached in staff report dated January 3, 2023 be approved, and

THAT the Corporate Officer be authorized to execute the permit.
 
 Blenkin Park Court Expansion Proposal
 
    j) EASC 15/23

THAT the report from the Chief Administrative Officer be received. [Item]
 
    k) EASC 16/23

THAT the Committee recommend that the Board authorize staff to oversee the proposed Blenkin Memorial Park court expansion and allocate a financial contribution of up to 1/3 of the total project costs to a maximum of $4,400 from the Area C Parks Budget to be provided in the form of reimbursement following receipt of a final project/budget report.
 
 2023 Schedule of Committee Meetings
 
    l) EASC 17/23

THAT the report from the Chief Administrative Officer be received. [Item]
 
    m) EASC 18/23

THAT the 2023 Electoral Areas Services Committee meeting schedule attached to the December 16, 2022 report from the Chief Administrative Officer be approved.
 
 Special EASC Budget Meeting
 
    n) EASC 19/23

THAT the report from the Chief Administrative Officer be received. [Item]
 
    o) EASC 20/23

THAT a special budget meeting of the Electoral Areas Services Committee be scheduled for 2:00 p.m. on Thursday, January 26, 2023.
 
 History of Grant Requests
 
    p) EASC 21/23

THAT the report from the Chief Administrative Officer be received. [Item]
 
 Grant in Aid Requests - Electoral Area B (Cortes Island)
 
    q) EASC 22/23

THAT the report from the Chief Administrative Officer be received. [Item]
 
    r) EASC 23/23

THAT, with the exception of the grant proposed for the Cortes Island Community Foundation, the grant in aid recommendations contained in the October 3, 2022 correspondence from the Cortes Island Community Foundation be recommended for approval.
 
 Director Compensation for Public Hearings
 
    s) EASC 24/23

THAT the report from the Chief Administrative Officer be received. [Item]
 
    t) EASC 25/23

THAT the Committee recommend that the Regional District transition from a per meeting rate to a yearly compensation rate for public hearing attendance by directors.
 
 
K. BYLAWS
 Bylaw No. 477 - Electoral Area D Rezoning (LeBron)
 
    a) EASC 26/23

THAT the report from the Chief Administrative Officer be received. [Item]
 
    b) EASC 27/23

THAT the Committee recommend that Bylaw No. 477 (Lebron) be forwarded to the Board for first and second readings.
 
    c) EASC 28/23

THAT the Committee recommend that the public hearing for Bylaw No. 477 (Lebron) be waived as per Section 464(2) of the Local Government Act.
 
 
L. CORRESPONDENCE
 Whaletown Community Club - Request for Financial Assistance
 
    a) EASC 29/23

THAT the October 23, 2022 correspondence from the Whaletown Community Club regarding a request for financial assistance be received. [Item]
 
 
M. DIRECTOR REPORTS
 Derelict Boats on Cortes Island
 
 Director Vonesch made a verbal report on the issue of derelict boats on Cortes Island.
 
    a) EASC 30/23

THAT in response to a growing number of live-a-board and derelict boats in Cortes Harbours, staff bring a report to the EASC on how other communities have best handled the social and environmental challenges.
 
 Pedestrian Access (Ocean Grove School)
 
    b) EASC 31/23

THAT the January 5, 2023 report from Director Rice regarding pedestrian access at the Ocean Grove School be received. [Item]
 
    c) EASC 32/23

THAT staff be directed to contact MoTI for the possibility of a permit for pedestrian access over the right-of-way access that is located at 380 Crawford Rd and Ocean Grove School.
 
 Fire Protection Study (Gold River Highway)
 
 Director Rice made a verbal report on the matter of a fire protection study for the Strathcona Lodge and Gold River Highway areas.
 
    d) EASC 33/23

THAT staff prepare a report for a potential fire service on the Gold River Highway.
 
 
N. NEW BUSINESS
 
O. ADDENDUM ITEMS
 
P. CLOSED SESSION
 
Q. TERMINATION
    a) EASC 34/23

THAT the January 11, 2023 inaugural meeting of the Electoral Areas Services Committee be terminated.
 
 Time: 11:06 a.m.

Certified Correct:



________________________________
Chair


________________________________
Corporate Officer