Code Of Conduct
Procedure Bylaw

Printer VersionREGIONAL DISTRICT BOARD - NOTICE OF MEETING

Wednesday, June 30, 2021

Strathcona Regional District offices located at 990 Cedar Street, Campbell River, BC commencing at 12:30 p.m.

         Section Who Votes How Vote Counted Voting Threshold
 
A. CONFIRMATION OF QUORUM

 
B. CALL TO ORDER

 
C. ADOPTION OF PUBLIC AGENDA

     ADOPTION OF PUBLIC AGENDA
 
     SRD 589/21

THAT the agenda for June 30, 2021 regular meeting of the Board be adopted as presented.
 
     Director Adams joined the meeting.
Director Anderson joined the meeting.
Director Cornfield joined the meeting.
Director Leigh joined the meeting.
 
 
D. PETITIONS AND DELEGATIONS

 
E. ADOPTION OF MINUTES

     ADOPTION OF MINUTES
 
     SRD 590/21

THAT the minutes of the regular meeting of the Regional Board held on June 16, 2021 be adopted.
 
 
F. BUSINESS ARISING FROM MINUTES

     BUSINESS ARISING FROM MINUTES
 
1) 2021 UBCM Ministerial Meetings
 
     Director Leigh advised that her request in resolution #SRD 554/21 to discuss the 'Return of pathology to North Island Hospitals' at Ministerial Meetings be rescinded.
 
 
G. PUBLIC CONSIDERATIONS

     PUBLIC CONSIDERATIONS
 
     Remedial Action Requirement - 3749 Island Highway South
 
     SRD 591/21

THAT the report be received.
 
     The Senior Manager, Community Services, provided an update on the status of the remedial action requirements on the subject property.
 
     A vote was held on the pending motion and it was…
 
     CHAIR'S REPORT
 
     Strathcona Connected Coast Network Corporation Meeting
 
     The Chair advised that the second Connected Coast Board of Directors meeting was held last week, with another scheduled in two weeks.
 
     COVID Restart
 
     The Chair advised of some key dates pertaining to COVID 19 emergency measures that impact the return of open meetings including:
- Phase 3 COVID Restart coming into effect July 1 2021;
- Expiry of Provincial State of Emergency on July 6, 2021; and
- Expiry of Ministerial Order 192 on July 10, 2021.
 
     Minister Meetings
 
     The Chair advised he attended the monthly meeting with Ministers Eby and Osborne who advised that monthly meetings with district chairs and mayors would be maintained after the UBCM conference in September.
 
     Legislative Reform
 
     The Chair advised that he and the CAO attended a meeting regarding provincial legislative reform hosted by Chair Tyler Brown and Don Lidstone.
 
     SRD 592/21

THAT the verbal report be received.
 
     PUBLIC CONSIDERATIONS (con't)
 
     Remedial Action Requirement - 3749 Island Highway South
 
     Rob Masters, owner of the property located at 3749 Highway South joined the meeting.
 
     The Chair polled the Board to determine if it was their will to allow Mr. Masters to address the Board.
 
     SRD 593/21

THAT the property owner be permitted to address the Board.
 
     The owner of the property located at 3749 Island Highway South provided a response to the Board's imposition of remedial action requirements on the subject property.
 
     The Senior Manager, Community Services responded to the property owner's comments.
 
     SRD 594/21

THAT the verbal presentation be received.
 
     Mr. Masters left the meeting.
 
     CHAIR'S REPORT (con't)
 
     Legislative Reform
 
     Discussion ensued.
 
     SRD 595/21

THAT the verbal presentation be received.
 
 
H. NOTICES OF MOTION

 
I. CHAIR'S REPORT

 
J. CONSENT CALENDAR

 
K. COMMITTEE CHAIR REPORTS

     COMMITTEE CHAIR REPORTS
 
     Electoral Areas Services Committee
 
     SRD 596/21

THAT the draft minutes of the regular meeting of the Electoral Areas Services Committee held on June 16, 2021 be received.
 
     Strathcona Gardens Commission
 
     SRD 597/21

THAT the draft minutes of the regular meeting of the Strathcona Gardens Commission held on June 16, 2021 be received.
 
 
L. EXTRATERRITORIAL REPORTS

 
M. STAFF REPORTS

     STAFF REPORTS
 
     Development Variance Permit Application - DV 1B 21 (Olmstead)
 
     SRD 598/21

THAT the report from the Chief Administrative Officer be received.
 
     SRD 599/21

THAT Development Variance Permit Application (DV 1B 21 - Olmstead) be referred for comment to the Electoral Area B (Cortes Island) Advisory Planning Commission, and

THAT a further report be prepared following the receipt of comments from the APC.
 
     Development Permit Application - DP 1C 21 (Doo Yun Park)
 
     SRD 600/21

THAT the report from the Chief Administrative Officer be received.
 
     SRD 601/21

THAT Development Permit Application (DP 1C 21 – Doo Yun Park) be deferred until a public forum has taken place, and

THAT a further report be prepared following the public forum.
 
     ESA Development Permit Application (DP 2D 21 - Lamb)
 
     SRD 602/21

THAT the report from the Chief Administrative Officer be received.
 
     SRD 603/21

THAT development permit DP 2D 21 (Lamb) be approved; and

THAT the Corporate Officer be authorized to issue the development permit.
 
     OCP/Rezoning Consultation (CP 1D 21/RZ 1D 21 - Oyster Bay Lands)
 
     SRD 604/21

THAT the report from the Chief Administrative Officer be received.
 
     SRD 605/21

THAT the First Nations consultation process and the agency referral list as outlined in the staff report dated March 3, 2021 for application CF ID 21/RZ 1D 21 (Oyster Bay Lands) be approved with the following additions:
-Area D Advisory Planning Commission
-Agricultural Land Commission
-Private Managed Forest Advisory Board
-Oyster River Enhancement Society
-Comox Valley Regional District
-Environment Canada
-Water Comptroller for BC
 
     Director Input - Development Permit & Variance Permit Applications
 
     SRD 606/21

THAT the report from the Chief Administrative Officer be received.
 
     SRD 607/21

THAT appropriate wording to allow for director input with staff regarding development permit and development variance permit applications be prepared for further consideration.
 
     Quathiaski Cove Water System Feasibility Study
 
     SRD 608/21

THAT the report from the Chief Administrative Officer be received.
 
     SRD 609/21

THAT the Regional District investigate possible sources of grant funding to assist with the analysis of potential water sources for a Quathiaski Cove water system.
 
     Back Country Horsemen of BC - Salmon Brewster Trail Funding
 
     SRD 610/21

THAT the report from the Chief Administrative Officer be received.
 
     SRd 611/21

THAT an agreement be prepared for consideration by the Board that would authorize the contribution of up to $60,000 from the Electoral Area A Community Works Fund allocation for the Salmon Brewster recreational trail development project, and

THAT the 2021-2025 financial plan be amended accordingly.
 
     Financial Relief Alternatives for Area D Water Service Users
 
     SRD 612/21

THAT the report from the Chief Administrative Officer be received.
 
     SRD 613/21

THAT a further report be prepared to explore financial relief alternatives for seniors and persons on fixed incomes with respect to the Electoral Area D water system user rates.
 
     Legislative Changes - Meeting Attendance & Corporate Matters
 
     SRD 614/21

THAT the report from the Chief Administrative Officer be received.
 
     SRD 615/21

THAT a report to examine alternative approaches for continued electronic participation by directors beyond the transition period established by Bill 10 be prepared for the Board’s consideration.
 
     SRD 616/21

THAT the Chair and up to 3 other directors be permitted to attend the July 14, 2021 Board and committee meetings in person subject to compliance with public health orders.
 
     SRD 617/21

THAT the motion be amended by replacing the words "3 other directors" with the words "6 other directors".
 
     A vote was held on the motion as amended and it was…
 
     SRD 618/21

THAT further research into the ability to conduct public hearings using different rules for different areas be undertaken, and

THAT a further report be prepared based on the findings of that research.
 
     Director Anderson declared a conflict and left the meeting.
 
     Supreme Court Petition (Anderson Litigation) - Update
 
     SRD 619/21

THAT the report from the Chief Administrative Officer be received.
 
     Requests for Financial Assistance - Electoral Area B
 
     SRD 620/21

THAT the report from the Chief Administrative Officer be received.
 
     Director Anderson rejoined the meeting.
 
     SRD 621/21

THAT the Board approve grants in aid to be paid from the Electoral Area B grant in aid budget as follows:

i) $1,500 to the Cortes Community Economic Development Association to assist with costs associated with a subscription to the Basecamp;

ii) $2,000 to the Climate Hope, Cortes Chapter to assist with the creation of an on-line community resilience repository information site;

iii) $1,500 to the Cortes Island Museum and Archives Society to assist with costs associated with a facilitated visioning workshop;

iv) $2,500 to the Cortes Island Community Health Association to support staff professional development for the Family Support program and fundraising strategy development for the Family and Youth program;

v) $3,000 to the Cortes Community Housing Society to assist with costs associated with the development of a housing survey to support a new organizational strategic direction;

vi) $2,500 to the Cortes Community Radio Society to assist with costs associated with community wide strategic planning on their role in local emergency/disaster communications;

vii) $10,000 to the Klahoose First Nations to assist with costs associated with a nation-wide strategic grant writer; and

viii) $2,000 to the Cortes Literacy (Folk University Program) to assist with costs associated with Cortes Literacy’s Folk U strategic planning.
 
     Request for Financial Assistance - Campbell River Art Gallery
 
     SRD 622/21

THAT the report from the Chief Administrative Officer be received.
 
     SRD 623/21

THAT the Board approve a grant for the Campbell River Art Gallery in the amount of $1,500 to assist with the cost of educational and exhibition programming in Electoral Area C to be paid from the Electoral Area C grant in aid budget.
 
     Request for Economic Development Funding - Quadra Island Conservancy and Stewardship Society (QICSS)
 
     SRD 624/21

THAT the report from the Chief Administrative Officer be received.
 
     SRD 625/21

THAT the Board approve an economic development grant for the Quadra Island Conservancy and Stewardship Society in the amount of $1,500 to assist with 2021 insurance costs to be paid from the Electoral Area C economic development service budget.
 
     Requests for Financial Assistance - Electoral Area D
 
     Director Leigh declared a conflict of interest for the grant in aid request from 2943 Princess Patricia’s Light Infantry Royal Canadian Army Cadet Corps Support Committee and stated that her great-nephew is a cadet.
 
     SRD 626/21

THAT the Board approve a $1,500 grant in aid to the Campbell River Art Gallery to assist with the education and exhibition programming costs to be paid from the Electoral Area D grant in aid budget.
 
     Director Leigh recused herself and left the meeting.
 
     SRD 627/21

THAT the Board approve a $5,000 grant in aid to the 2943 Princess Patricia’s Light Infantry Royal Canadian Army Cadet Corps Support Committee to assist with new flooring costs to be paid from the Electoral Area D grant in aid budget.
 
     Director Leigh rejoined the meeting.
 
 
N. BYLAWS

     BYLAWS
 
     Bylaw No. 385 - Rezoning Application (RZ 1C 20 -Wilson)
 
     SRD 628/21

THAT the report from the Chief Administrative Officer be received.
 
     SRD 629/21

THAT Bylaw No. 385 be amended by deleting Schedule 'A' in its entirety and substituting therefor a new Schedule 'A' attached to the June 23, 2021 report from the Chief Administrative Officer.
 
     SRD 630/21

THAT Bylaw No. 385 be given second reading as amended.
 
     SRD 631/21

THAT a public hearing to consider Bylaw No. 385 be scheduled at a date and time to be determined.
 
     Bylaw No. 429 - Regional Broadband 'Last Mile' Borrowing Authorization
 
     SRD 632/21

THAT the report from the Chief Administrative Officer be received.
 
     SRD 633/21

THAT the elector response form attached to the June 17, 2021 report from the Chief Administrative Officer be approved for the alternative approval process for Bylaw No. 429.
 
     SRD 634/21

THAT the total number of electors within the area affected by Bylaw No. 429 be fairly determined as 34,729 for purposes of the alternative approval process.
 
     SRD 635/21

THAT the deadline for submission of elector responses in respect of the alternative approval process for Bylaw No. 429 be established as 12:00 noon on Monday, August 30, 2021.
 
     SRD 636/21

THAT Bylaw No. 429 be returned for further consideration at the September 8, 2021 Board meeting.
 
     Bylaws No. 432 and 433 - OCP/Rezoning (CP 1C 21/RZ 2C 21 - Quadra Links)
 
     SRD 637/21

THAT the report from the Chief Administrative Officer be received.
 
     SRD 638/21

THAT Bylaws No. 432 and 433 be amended by replacing the word 'campground' with the words 'recreational vehicle sites' and that the amended bylaws be brought forward to the next available Board meeting for first and second readings and agency referral.
 
     Bylaw No. 438 - Cortes Island Zoning Amendment (Cannabis Regulation)
 
     SRD 639/21

THAT the report from the Chief Administrative Officer be received.
 
     SRD 640/21

THAT Bylaw No. 438 be referred to the Electoral Area B Advisory Planning Commission for comment, and

THAT a further report be prepared following review by the Commission.
 
 
O. CORRESPONDENCE

     CORRESPONDENCE
 
     Friends of Strathcona Park
 
     SRD 641/21

THAT the June 11, 2021 correspondence from the Friends of Strathcona Park regarding a request for financial assistance be received.
 
     SRD 642/21

THAT the Board provide a letter of support for the application to the Province, and

THAT the GIA request be referred to EASC.
 
     Coastal Restoration Society
 
     SRD 643/21

THAT the June 15, 2021 correspondence from the Coastal Restoration Society regarding a request for a letter of support be received.
 
     SRD 644/21

THAT a letter of support be provided to the Coastal Restoration Society.
 
 
P. MEMBERS' REPORTS

 
Q. MANAGEMENT REPORT

 
R. NEW BUSINESS

 
S. ADDENDUM ITEMS

 
T. CLOSED SESSION

     CLOSED SESSION
 
     SRD 645/21

THAT the report from the Chief Administrative Officer be received.
 
     SRD 646/21

THAT a closed meeting be held immediately following termination of the public meeting to consider matters deemed to fall within the parameters of subsections 90(1)(c), (j), (k), (n) and (o) of the Community Charter.
 
 
U. TERMINATION

     TERMINATION
 
     SRD 647/21

THAT the June 30, 2021 regular meeting of the Regional Board be terminated.
 
     Time: 2:25 p.m.

Certified Correct:



_______________________________
Chair



_______________________________
Corporate Officer