Code of Conduct

Printer VersionREGIONAL DISTRICT BOARD - NOTICE OF MEETING

Wednesday, June 12, 2019

Strathcona Regional District offices located at #301 - 990 Cedar Street, Campbell River, BC commencing at 12:30 p.m.

         Section Who Votes How Vote Counted Voting Threshold
 
A. CONFIRMATION OF QUORUM

 
B. CALL TO ORDER

 
C. ADOPTION OF PUBLIC AGENDA

     ADOPTION OF PUBLIC AGENDA
 
     SRD 578/19

THAT the agenda for the June 12, 2019 regular meeting of the Board be adopted as presented.
 
 
D. PETITIONS AND DELEGATIONS

 
E. ADOPTION OF MINUTES

     ADOPTION OF MINUTES
 
     SRD 579/19

THAT the minutes of the regular meeting of the Regional Board held on May 22, 2019 be adopted.
 
 
F. BUSINESS ARISING FROM MINUTES

     BUSINESS ARISING FROM MINUTES
 
1) Area B Advisory Planning Commission Media Release
 
     Director Anderson requested clarification regarding the the status of the press release pertaining to the Area B Advisory Planning Commission and the Chief Administrative Officer advised that it is being prepared.
 
 
G. PUBLIC CONSIDERATIONS

 
H. NOTICES OF MOTION

 
I. CHAIR'S REPORT

     CHAIR'S REPORT
 
1) Federation of Canadian Municipalities (FCM)
 
     The Chair provided an update on the recent Federation of Canadian Municipalities (FCM) conference.
 
     Black Creek/Oyster Bay Water Article
 
     The Chair responded to a recent opinion piece published by the Campbell River Mirror regarding the Black Creek/Oyster Bay water system and clarified that, despite the negative tone of the piece, the Strathcona Regional District has been actively meeting and negotiating with the Comox Valley Regional District regarding this matter. An amended Memorandum of Understanding for a Right-of-Way to construct a new well in the Oyster River Nature Park is currently under review at the Comox Valley Regional District office.
 
     Connectivity Open House
 
     The Chair advised that four Community Broadband presentations have been completed, with three more to come in June.
 
     Cortes Island Hall and Fire Service Meeting
 
     The Chair reported positive outcomes at the Cortes Island Hall and First Responder Service public consultation meeting where valuable community input was received. She advised that this will be moving forward to the next Board meeting.
 
     2019 Union of BC Municipalities Convention Meeting Requests
 
     The Chair advised that correspondence had been received from the Ministry of Municipal Affairs and Housing, along with other Ministry officials regarding meetings at the Union of BC Municipalities Convention. The chair noted the timely scheduling of the Strategic Planning session being held on June 13, 2019, as issues and topics to put forward for submission at the convention can be identified at the session.
 
     Recent Decision Regarding Petition
 
     The Chair advised that Court documents regarding Director Anderson and the Cortes Island Petitioners have been made public and that the parties have come to an agreement to resolve the allegations. The Chair noted that it would be beneficial for the Board to review and evaluate internal structures, bylaws, and policies regarding grants in aid.
 
     SRD 580/19

THAT staff review our Grant in Aid Policy and make recommendation to add Transparency, Accountability, Appropriateness, and clear Procedural Guidelines.
 
     SRD 581/19

THAT the matter be referred to the Electoral Areas Services Committee.
 
     SRD 582/19

THAT the staff bring back a report that highlights Cortes issues that the Board has deferred or felt uncomfortable dealing with during the time of the legal petition.
 
     SRD 583/19

THAT the motion be amended to remove the wording "or felt uncomfortable dealing with".
 
     SRD 584/19

THAT the motion be amended to remove the wording "during the time of the petition".
 
     A vote was held on the motion as amended and it was…
 
     Director Cornfield left the meeting chambers.
 
     SRD 585/19

THAT the Chair's Report be received.
 
 
J. CONSENT CALENDAR

 
K. COMMITTEE CHAIR REPORTS

     COMMITTEE CHAIR REPORTS
 
     First Nations Relations Committee
 
     SRD 586/19

THAT the minutes of the regular meeting of the First Nations Relations Committee held on May 22, 2019 be received.
 
 
L. EXTRATERRITORIAL REPORTS

 
M. STAFF REPORTS

     STAFF REPORTS
 
     Village of Tahsis Official Community Plan
 
     SRD 587/19

THAT the report from the Chief Administrative Officer be received.
 
     Director Cornfield returned to the meeting chambers.

A vote was held on the motion and it was…
 
     SRD 588/19

THAT a letter be sent thanking the Village of Tahsis for inviting pro-active input during the first phase of the OCP review process and subsequent phases, and

THAT a copy of the subject staff report dated June 5, 2019 be included in the correspondence to the Village of Tahsis for consideration of content to be included in the OCP review process.
 
     First Nations Relations Committee - Terms of Reference
 
     SRD 589/19

THAT the report from the Chief Administrative Officer be received.
 
     SRD 590/19

THAT the revised Terms of Reference for the First Nations Relations Committee be approved.
 
     Strathcona Gardens Energy Efficiency Upgrade Contract
 
     SRD 591/19

THAT the report from the Chief Administrative Officer be received.
 
     SRD 592/19

THAT a CCDC 2008 Stipulated Price Contract in the amount of $729,620 be awarded to CanWest Mechanical Inc. for construction services as part of the Energy Efficiency Upgrade Project at the Strathcona Gardens, and

THAT the Chair and Corporate Officer be authorized to execute the contract on behalf of the Regional District.
 
 
N. BYLAWS

     BYLAWS
 
     Bylaw No. 357 - Employee Financial Disclosures
 
     SRD 593/19

THAT the report from the Chief Administrative Officer be received.
 
     SRD 594/19

THAT Bylaw No. 357, being a bylaw to designate municipal employees for the purposes of the Financial Disclosure Act, be now introduced and read a first time.
 
     SRD 595/19

THAT the rules be suspended and Bylaw No. 357 be given second and third readings.
 
     SRD 596/19

THAT Bylaw No. 357, being Employee Financial Disclosure Designation Bylaw 2019, be reconsidered, finally passed and adopted.
 
     Bylaw No. 358 - Fire Protection Specified Area Repeal
 
     SRD 597/19

THAT the report from the Chief Administrative Officer be received.
 
     SRD 598/19

THAT Bylaw No. 358, being a bylaw to repeal a fire protection service established by specified area within Electoral Area “I”, be now introduced and read a first time.
 
     SRD 599/19

THAT the rules be suspended and Bylaw No. 358 be given second and third readings.
 
     SRD 600/19

THAT Bylaw No. 358, being Electoral Area “I” Fire Protection Specified Area Repeal Bylaw 2019, be reconsidered, finally passed and adopted.
 
 
O. CORRESPONDENCE

     CORRESPONDENCE
 
     SRD 601/19

THAT the following correspondence be received:
 
     Western Forest Products 2018 Annual Sustainability Report
 
     - May 22, 2019 correspondence from Western Forest Products regarding its 2018 sustainability report.
 
     AVICC Social Procurement Initiative
 
     - May 25, 2019 correspondence regarding the social procurement initiative of the Association of Vancouver Island and Coastal Communities.
 
     Creative Solutions Risk Management Consulting Report
 
     SRD 602/19

THAT the June 3, 2019 correspondence from Roy Hales, President of the Cortes Radio Society, regarding the report from Creative Solutions Risk Management Consulting be received.
 
     SRD 603/19

THAT the Creative Solutions Risk Management Consulting Report be referred to the closed session under the appropriate section of the Community Charter.
 
     A vote was held on the pending motion and it was…
 
 
P. MEMBERS' REPORTS

     MEMBERS' REPORTS
 
     Marine Plan Partnership (MaPP)
 
     SRD 604/19

THAT the May 20, 2019 report from Director Abram regarding the Marine Plan Partnership for the North Pacific Coast be received.
 
     Vancouver Island Regional Library
 
     Director Leigh advised that an error on the library funding resolution passed at the May 22, 2019 Board meeting was identified and the UBCM submission deadline is June 30, 2019.
 
     SRD 605/19

THAT the June 6, 2019 report from Director Leigh regarding the Vancouver Island Regional Library 2018 Annual Report be received.
 
 
Q. MANAGEMENT REPORT

 
R. NEW BUSINESS

     NEW BUSINESS
 
     Cortes Island Grants in Aid
 
     SRD 606/19

THAT the Board reconsider Resolution SRD 570/19 regarding “Cortes Island Grants in Aid” from SRD Board meeting May 22, 2019.
 
     SRD 570/19

THAT the Board approve grants in aid to be paid from the Electoral Area B grant in aid budget as follows:


- $600 to the Cortes Island Museum & Archives to assist with the Cortes Wild Linnaea Exhibit;

- $2,000 to the Southern Cortes Community Association to assist with core operating expenses;

- $2,000 to the Friends of Cortes Island Society to assist with core operating expenses;

- $2,000 to the Cortes Radio Society to assist with core operating expenses;

- $2,000 to the Linnaea Farm Society to assist with core program operating costs;

- $2,000 to the Whaletown Community Club to assist with core program operating costs; and

- $2,380 to the Codes Island Women's Resource Centre to assist with program expenses.
 
     Director Abram, Kerr, and Leigh recused themselves from the meeting chambers due to outstanding legal issues.

Director Cornfield left the meeting chambers.
 
     A vote was held on the pending motion and it was…
 
     Directors Abram, Cornfield, Kerr, and Leigh returned to the meeting chambers.
 
 
S. ADDENDUM ITEMS

     ADDENDUM ITEMS
 
     SRD 607/19

THAT the addendum item be considered.
 
     Climate Leadership Plan
 
     SRD 608/19

THAT the June 4, 2019 report from Director Davis regarding the Climate Leadership Plan working group be received.
 
     Director MacDonald left the meeting chambers.
 
     A vote was held on the motion and it was…
 
     SRD 609/19

THAT the SRD appoint a representative to attend the “Island and Coastal Community Climate Leadership Plan” meetings and reimburse travel costs (until that time where upon an alternate funding mechanism is instituted by the ICCCLP working group).
 
     Director MacDonald returned to the meeting chambers.
 
     SRD 610/19

THAT the matter is referred to the Strategic Planning Session being held on June 13, 2019.
 
     SRD 611/19

THAT the motion be amended to add "including remuneration and travel costs".
 
     A vote was held on the original motion and it was…
 
     SRD 612/19

THAT Director Davis be appointed as the representative to attend the “Island and Coastal Community Climate Leadership Plan” meetings.
 
 
T. CLOSED SESSION

     CLOSED SESSION
 
     SRD 613/19

THAT the report from the Chief Administrative Officer be received.
 
     SRD 614/19

THAT the meeting be closed to the public to consider matters deemed to fall within the parameters of subsections 90(1)(c), (f), (g), (i), (j), (n), and (o) of the Community Charter.
 
     RECONVENE
 
     The Board reconvened in public at 3:12 p.m.
 
 
U. TERMINATION

     TERMINATION
 
     SRD 626/19

THAT the June 12, 2019 regular meeting of the Regional Board be terminated.
 
     Time: 3:12 p.m.

Certified Correct:



_________________________________
Chair




_________________________________
Corporate Officer