Code Of Conduct
Procedure Bylaw
Printer VersionREGIONAL DISTRICT BOARD - NOTICE OF MEETING

Wednesday, March 27, 2024

Strathcona Regional District offices located at 990 Cedar Street, Campbell River, BC commencing at 12:30 p.m.

         Section Who Votes How Vote Counted Voting Threshold
 
A. CONFIRMATION OF QUORUM
 
B. CALL TO ORDER
 
C. FIRST NATIONS TERRITORIAL ACKNOWLEDGEMENT
     FIRST NATIONS TERRITORIAL ACKNOWLEDGEMENT
 
     The Chair acknowledged that we are located on the traditional territory of the Laichwiltach people.
 
 
D. ADOPTION OF PUBLIC AGENDA
     ADOPTION OF PUBLIC AGENDA
 
     SRD 210/24

THAT the agenda for March 27, 2024 regular meeting of the Board be adopted as presented.
 
 
E. PETITIONS AND DELEGATIONS
     PETITIONS AND DELEGATIONS
 
     Vancouver Island Regional Library
 
     The Chair welcomed Ben Hyman, Executive Director, Vancouver Island Regional Library who made a presentation on the 2024 Vancouver Island Regional Library budget.
 
     Director Davis joined the meeting.

Director Kerr joined the meeting.

The presentation continued.
 
     The Chair thanked the presenter.
 
     SRD 211/24

THAT the presentation be received.
 
     Campbell River Early Years Council
 
     The Chair welcomed Anne Boyd and Brenda Wagman from the Campbell River Early Years Council who made a presentation on the initiatives of the Campbell River Early Years Council.
 
     The Chair thanked the presenters.
 
     SRD 212/24

THAT the presentation be received.
 
 
F. ADOPTION OF MINUTES
     ADOPTION OF MINUTES
 
     SRD 213/24

THAT the minutes of the regular meeting of the Regional Board held on February 28, 2024 be adopted.
 
 
G. BUSINESS ARISING FROM MINUTES
 
H. PUBLIC CONSIDERATIONS
 
I. NOTICES OF MOTION
 
J. CHAIR'S REPORT
 
K. CONSENT CALENDAR
 
L. COMMITTEE CHAIR REPORTS
     COMMITTEE CHAIR REPORTS
 
     Electoral Areas Services Committee
 
     SRD 214/24

THAT the draft minutes of the regular meeting of the Electoral Areas Services Committee held on March 13, 2024 be received.
 
     First Nations Relations Committee
 
     SRD 215/24

THAT the draft minutes of the regular meeting of the First Nations Relations Committee held on March 13, 2024 be received.
 
 
M. EXTRATERRITORIAL REPORTS
 
N. STAFF REPORTS
     STAFF REPORTS
 
     ESA Development Permit (DP 4D 23 - Fischer)
 
     SRD 216/24

THAT the report from the Chief Administrative Officer be received.
 
     SRD 217/24

THAT environmentally sensitive area development permit DP 4D 23 (Fischer) as attached to the March 18, 2024 report from the Chief Administrative Officer be approved, and

THAT the Corporate Officer be authorized to issue the permit.
 
     Electoral Area D Stormwater Management
 
     SRD 218/24

THAT the report from the Chief Administrative Officer be received.
 
     SRD 219/24

THAT the Regional District undertake a feasibility study to investigate the potential of establishing a stormwater management service for Electoral Area D.
 
     Open Burning Regulations for Electoral Area D
 
     SRD 220/24

THAT the report from the Chief Administrative Officer be received.
 
     SRD 221/24

THAT a report to examine the regulation of open burning in Electoral Area D be prepared for further consideration.
 
     Capital Funding for Cortes Island Community Halls
 
     SRD 222/24

THAT the report from the Chief Administrative Officer be received.
 
     SRD 223/24

THAT an amendment bylaw be prepared that would allow the Regional District to provide capital funding for community halls on Cortes Island.
 
     Cortes Island Pumper Truck Purchase
 
     SRD 224/24

THAT the report from the Chief Administrative Officer be received.
 
     SRD 225/24

THAT the Board approve entering into a contract with Scott County, Kentucky for purchase of a 2013 Pierce Navistar pumper truck at a cost of $287,000 to be paid from the Growing Communities Fund.
 
     Quathiaski Cove Water Service Study
 
     SRD 226/24

THAT the report from the Chief Administrative Officer be received.
 
     SRD 227/24

THAT the Quathiaski Cove water service feasibility study be updated using the information from the Western Water Association LTD. report including the cost of adding up to seven additional wells to the proposed system.
 
     Short-Term Rentals - Electoral Area C
 
     SRD 228/24

THAT the report from the Chief Administrative Officer be received.
 
     SRD 229/24

THAT Electoral Area C opt-in to the Short-Term Rental Accommodations Act (STRAA) Principal Residence Requirement.
 
     Quadra Island - Liquor License Amendment
 
     SRD 230/24

THAT the report from the Chief Administrative Officer be received.
 
     SRD 231/24

THAT the Regional District will not be providing comments.
 
     SRD 232/24

THAT a resolution of support, conditional support or lack of support be provided following community consultation as outlined in the application.
 
     Cedar Creek/Upper Campbell Lake Electrification
 
     SRD 233/24

THAT the report from the Chief Administrative Officer be received.
 
     SRD 234/24

THAT staff prepare an update for Cedar Creek and Upper Campbell Lake residents on the current status of the investigation into the electrification project.
 
     RECESS
 
     The Chair recessed the meeting at 1:56 p.m.
 
     RECONVENE
 
     The meeting reconvened at 2:14 p.m.
 
     STAFF REPORTS, CONTINUED
 
     Compensable Meetings for Electoral Area Directors
 
     SRD 235/24

THAT the report from the Chief Administrative Officer be received.
 
     SRD 236/24

THAT an amendment bylaw be prepared that would expand the list of compensable meetings for electoral area directors in accordance with the March 15, 2024 report from the Chief Administrative Officer.
 
     Sayward Valley Solid Waste Collection Contract
 
     SRD 237/24

THAT the report from the Chief Administrative Officer be received.
 
     SRD 238/24

THAT the Chair and Corporate Officer be authorized to execute the proposed modification agreement with Waste Management Corporation for a 2 year extension to the Sayward Valley solid waste collection contract.
 
     SRD 239/24

THAT the following items be considered in closed session:
 
     - Inclusive Regional Governance Initiative
 
     - Indigenous Honorarium Policy
 
     Indigenous Engagement - Emergency & Disaster Management Act
 
     SRD 240/24

THAT the report from the Chief Administrative Officer be received.
 
     SRD 241/25

THAT the Regional District utilize the pooled funding from the Indigenous Engagement Requirement grants to hire an Emergency Services Indigenous Engagement Coordinator in collaboration with other municipal and First Nation entities.
 
     Grant Opportunity - Disaster Risk Reduction/Climate Adaptation
 
     SRD 242/24

THAT the report from the Chief Administrative Officer be received.
 
     SRD 243/24

THAT a regional application to the 2024 Disaster Risk Reduction / Climate Adaptation grant program be submitted on behalf of the local government and First Nations entities identified in the March 22, 2024 report from the Chief Administrative Officer, and

THAT the Regional District commit to overall management of the grant if the application is successful.
 
     Emergency Support Services Grant Award
 
     SRD 244/24

THAT the report from the Chief Administrative Officer be received.
 
     SRD 245/24

THAT the 2024-2028 Financial Plan be amended to incorporate $420,000 from the 2024 Emergency Support Service grant to fund the activities identified in the January 19, 2024 report from the Chief Administrative Officer.
 
     Island Health Community Wellness Grant
 
     SRD 246/24

THAT the report from the Chief Administrative Officer be received.
 
     SRD 247/24

THAT an application to the 2024 Island Health Community Wellness grant program to support the activities identified in the March 22, 2024 report from the Chief Administrative Officer be approved, and

THAT the Regional District commit to overall management of the grant if the application is successful.
 
     Vancouver Island Climate Leadership Steering Committee
 
     SRD 248/24

THAT the report from the Chief Administrative Officer be received.
 
     SRD 249/24

THAT deferred motion SRD 187/24 be lifted from the table.
 
     SRD 187/24

THAT $8,400 be provided to the Vancouver Island Climate Leadership Steering Committee to be paid from the Regional Grant in Aid funds, and

THAT an appointment to the Committee be considered at the next board meeting.
 
     Municipal Services Agreement - Gold River
 
     SRD 250/24

THAT the report from the Chief Administrative Officer be received.
 
     SRD 251/24

THAT the Chair and Corporate Officer be authorized to execute the Village of Gold River municipal service agreement attached to the March 22, 2024 report from the Chief Administrative Officer.
 
     Request for Financial Assistance - Stuart Island Community Association
 
     SRD 252/24

THAT the report from the Chief Administrative Officer be received.
 
     SRD 253/24

THAT the Board approve a grant for the Stuart Island Community Association in the amount of $1,500 to assist with costs associated with liability insurance to be paid from the Electoral Area C grant in aid budget.
 
     Request for Economic Development Funding - Quadra Island Chamber Music Society
 
     SRD 254/24

THAT the report from the Chief Administrative Officer be received.
 
     SRD 255/24

THAT the Board approve an economic development grant for the Quadra Island Chamber Music Society in the amount of $1,500 to assist with costs associated with the 2024 concert series to be paid from the Electoral Area C economic development service budget.
 
     Financial Assistance Request - Sayward Parent Advisory Council
 
     SRD 256/24

THAT the report from the Chief Administrative Officer be received.
 
     SRD 257/24

THAT the Board approve a grant for the Sayward School Parent Advisory Council in the amount of $800 to assist with costs associated with the 2024 bike rodeo to be paid from the Electoral Area A grant in aid budget.
 
     Request for Financial Assistance - Mountainaire Avian Rescue Society (MARS)
 
     SRD 258/24

THAT the report from the Chief Administrative Officer be received.
 
     SRD 259/24

THAT the Board approve a grant for the Mountainaire Avian Rescue Society in the amount of $12,000 to assist with costs associated with operating rehabilitation and education programs to be paid from the regional grant in aid budget.
 
 
O. BYLAWS
     BYLAWS
 
     Bylaw No. 537 - Electoral Area C Rezoning (Cavanagh)
 
     SRD 260/24

THAT the report from the Chief Administrative Officer be received
 
     SRD 261/24

THAT Bylaw No. 537 be given third reading.
 
     SRD 262/24

THAT Bylaw No. 537, being Quadra Island Zoning Bylaw 1990, Amendment No. 147, be reconsidered, finally passed and adopted.
 
     Bylaw No. 541 - Sayward Fish and Game Hatchery Funding
 
     SRD 263/24

THAT the report from the Chief Administrative Officer be received
 
     SRD 264/24

THAT Bylaw No. 541, being Sayward Fish and Game Association Hatchery Funding Agreement Authorization Bylaw 2024, be now reconsidered, finally passed and adopted.
 
     Bylaw No. 542 - Strathcona Gardens Service Amendment
 
     SRD 265/24

THAT the report from the Chief Administrative Officer be received
 
     SRD 266/24

THAT Bylaw No. 542, being a bylaw to amend the recreation facilities service provided within Electoral Area D and the City of Campbell River, be now introduced and read a first time.
 
     SRD 267/24

THAT the rules be suspended and Bylaw No. 542 be given second and third readings.
 
     SRD 268/24

THAT Bylaw No. 542 be authorized for approval on the basis of consent of the participants in accordance with s.349 of the Local Government Act.
 
     Bylaw No. 543 - Black Creek/Oyster Bay Water Well Funding
 
     SRD 269/24

THAT the report from the Chief Administrative Officer be received
 
     SRD 270/24

THAT Bylaw No. 543, being Black Creek-Oyster Bay Water Well Funding Agreement Authorization Bylaw 2024, be now reconsidered, finally passed and adopted.
 
     Bylaw No. 544 - Board Meeting Procedures
 
     SRD 271/24

THAT the report from the Chief Administrative Officer be received
 
     SRD 272/24

THAT Bylaw No. 544, being a bylaw to govern the proceedings of the Regional Board and its committees, be now introduced and read a first time.
 
     SRD 273/24

THAT the rules be suspended and Bylaw No. 544 be given second and third readings.
 
     SRD 274/24

THAT Bylaw No. 544 be returned for further consideration following notification to the public in accordance with the Local Government Act.
 
     Bylaws No. 545 & 546 - Electoral Area A Zoning Repeal
 
     SRD 275/24

THAT the report from the Chief Administrative Officer be received
 
     SRD 276/24

THAT Bylaw No. 545, being a bylaw to repeal the Gold River area zoning bylaw, be now introduced and read a first time.
 
     SRD 277/24

THAT Bylaw No. 545 be given second reading.
 
     SRD 278/24

THAT Bylaw No. 546, being a bylaw to repeal the Fair Harbour zoning bylaw, be now introduced and read a first time.
 
     SRD 279/24

THAT Bylaw No. 546 be given second reading.
 
     SRD 280/24

THAT public hearings on Bylaws No. 1155 and 2256 be held at the Regional District corporate office and that a report with further details be prepared for the next meeting.
 
     Bylaw No. 547 - Sayward Fire Protection Service
 
     SRD 281/24

THAT the report from the Chief Administrative Officer be received
 
     SRD 282/24

THAT Bylaw No. 547, being a bylaw to amend the Sayward Valley fire protection service to include the Village of Sayward, be now introduced and read a first time.
 
     SRD 283/24

THAT the rules be suspended and Bylaw No. 547 be given second and third readings.
 
     SRD 284/24

THAT Bylaw No. 547 be authorized for approval on the basis of consent of the participants in accordance with s.349 of the Local Government Act.
 
 
P. CORRESPONDENCE
     CORRESPONDENCE
 
     SRD 285/24

THAT the following items be received:
 
     Emergency and Disaster Management Act
 
     - February 29, 2024 correspondence from the Central Kootenay Regional District regarding the Emergency and Disaster Management Act and regulations.
 
     2024 AVICC Resolution - Fail to Appear Charges in Policing Statistics
 
     - March 15, 2024 correspondence from the City of Duncan regarding support for an AVICC resolution being considered at the upcoming 2024 AVICC Convention.
 
     Strathcona Gardens Recreation Facility
 
     - Correspondence from Aaryn Perreault-Laird, Dan Guldemond, David Ashton, Dionne Lapointe-Bakota, Donivee Martin Laird, Dorothy Drake, Helen Lee, Huguette Ruel, Iris Wunsch, Jean Stahnke, John Clark, Lesley-Ann, Chiavaroli, Linda Lessard, Marcia Wolter, Michael Stahnke, Owen Vig, Ray Annet, Robert Turner, Sarosha Stockton, Noel Lax, Eileen O'Reilly and David Nord regarding the Strathcona Gardens Recreation Facility.
 
     Short Term Rental Accommodations Act - Cortes Island
 
     SRD 286/24

THAT the March 20, 2024 correspondence from the Minister of Housing regarding the decision to support Electoral Area B (Cortes Island) to opt-in to the provisions of the Short-Term Rental Accommodations Act (STRAA) be received.
 
 
Q. MEMBERS' REPORTS
     MEMBERS' REPORTS
 
     Regional District Director Appointments
 
     Director Chapman spoke to the matter of the appointment of directors to the Strathcona Regional District Board.
 
     SRD 287/24

THAT staff prepare a report and draft policy on best practices for appointments to the Regional Board from member municipalities.
 
     Vancouver Island Climate Leadership Steering Committee
 
     SRD 288/24

THAT the March 22, 2024 report from Director Mawhinney regarding the Vancouver Island Climate Leadership Steering Committee be received.
 
 
R. MANAGEMENT REPORT
 
S. NEW BUSINESS
     NEW BUSINESS
 
     Upper Campbell Lake Shoreline Erosion
 
     Director Rice provided a verbal report regarding Upper Campbell Lake shoreline erosion.
 
     SRD 289/24

THAT staff contact BC Hydro to determine whether there are grants for Upper Campbell Lake residents to offset their costs protecting their properties from shore erosion and how residents could apply if there are grants.
 
 
T. ADDENDUM ITEMS
 
U. CLOSED SESSION
     CLOSED SESSION
 
     SRD 290/24

THAT the report from the Chief Administrative Officer be received.
 
     SRD 291/24

THAT the meeting be closed to the public to consider matters deemed to fall within the parameters of subsections 90(1)(g), (k), (n), (o) and 90(2)(b) of the Community Charter.
 
     RECONVENE
 
     The Board reconvened in public at 3:51 p.m.
 
 
V. TERMINATION
     TERMINATION
 
     The Chair declared the March 27, 2024 regular meeting of the Regional Board to be terminated.
 
     Time: 3:51 p.m.

Certified Correct:


____________________________________
Chair


____________________________________
Corporate Officer