Code Of Conduct
Procedure Bylaw
Printer VersionREGIONAL DISTRICT BOARD - NOTICE OF MEETING

Wednesday, February 22, 2023

Strathcona Regional District offices located at 990 Cedar Street, Campbell River, BC commencing at 12:30 p.m.

         Section Who Votes How Vote Counted Voting Threshold
 
A. CONFIRMATION OF QUORUM
 
B. CALL TO ORDER
 
C. FIRST NATIONS TERRITORIAL ACKNOWLEDGEMENT
     FIRST NATIONS TERRITORIAL ACKNOWLEDGEMENT
 
     The Chair acknowledged that we are located on the traditional territory of the Laichwiltach people.
 
 
D. ADOPTION OF PUBLIC AGENDA
     ADOPTION OF PUBLIC AGENDA
 
     SRD 141/23

THAT the agenda for February 22, 2023 regular meeting of the Board be adopted as presented.
 
     Director Whalley requested that the following two items of New Business be added to the agenda:

- Regional Fires Service Administration Service - Procedural Error; and
- Electoral Areas Service Review
 
     A vote was held on the motion as amended and it was …
 
 
E. PETITIONS AND DELEGATIONS
     PETITIONS AND DELEGATIONS
 
     Hydroelectric System Upgrades
 
     The Chair welcomed Stephen Watson, Stakeholder Engagement Advisor, BC Hydro, who made a presentation regarding hydroelectric operations in 2022 & 2023 and the proposed dam safety upgrade projects at the John Hart, Ladore and Strathcona facilities.
 
     SRD 142/23

THAT the SRD Board write a letter of support for the upcoming BC Utilities Commission regulatory process for BC Hydro's Strathcona Dam Water Discharge Upgrade Project.
 
     SRD 143/23

THAT the presentation be received.
 
     The Chair thanked the presenter for his presentation.
 
     Earthquake Early Warning System
 
     The Chair welcomed Alison Bird, Seismologist; Liaison & Outreach Officer for Natural Resources Canada who made a presentation regarding the Earthquake Early Warning System project.
 
     The Chair thanked the presenter for her presentation.
 
     SRD 144/23

THAT the presentation be received.
 
 
F. ADOPTION OF MINUTES
     ADOPTION OF MINUTES
 
     SRD 145/23

THAT the minutes of the regular meeting of the Regional Board held on February 8, 2022 be adopted.
 
 
G. BUSINESS ARISING FROM MINUTES
 
H. PUBLIC CONSIDERATIONS
 
I. NOTICES OF MOTION
 
J. CHAIR'S REPORT
 
K. CONSENT CALENDAR
 
L. COMMITTEE CHAIR REPORTS
     COMMITTEE CHAIR REPORTS
 
     Parcel Tax Roll Review Panel
 
     SRD 146/23

THAT the draft minutes of the first sitting of the Parcel Tax Roll Review Panel held on February 8, 2023 be received.
 
     Electoral Areas Services Committee
 
     SRD 147/23

THAT the draft minutes of the regular meeting of the Electoral Areas Services Committee held on February 8, 2023 be received.
 
     Strathcona Gardens Commission
 
     SRD 148/23

THAT the draft minutes of the regular meeting of the Strathcona Gardens Commission held on February 8, 2023 be received.
 
 
M. EXTRATERRITORIAL REPORTS
 
N. STAFF REPORTS
     STAFF REPORTS
 
     Consultation Process - CP 2C 22 / RZ 3C 22 (April Point Developments)
 
     SRD 149/23

THAT the report from the Chief Administrative Officer be received.
 
     SRD 150/23

THAT the First Nations consultation process and the agency referral list as outlined in the staff report dated February 8, 2023 for application CP 2C 22/RZ 3C 22 (April Point Developments) be approved.
 
     Subdivision Servicing Standards - Bylaw No. 64
 
     SRD 151/23

THAT the report from the Chief Administrative Officer be received.
 
     SRD 152/23

THAT a report be prepared and referred to the Electoral Areas Services Committee on amendments to the minimum lot size requirement contained within Subdivision Servicing Standards Bylaw No. 64.
 
     Electoral Area D Traffic Study
 
     SRD 153/23

THAT the report from the Chief Administrative Officer be received.
 
     SRD 154/23

THAT the matter be referred to the Electoral Areas Services Committee for further consideration.
 
     Keeping of Livestock in Electoral Area D
 
     SRD 155/23

THAT the report from the Chief Administrative Officer be received.
 
     SRD 156/23

THAT a report outlining the process to amend the zoning bylaw for Electoral Area D be prepared to allow up to four chickens or 4 ducks on properties that are less than one acre, and with roosters not permitted on lots less than one acre.
 
     Advisory Planning Commissions - Alternatives and Options
 
     SRD 157/23

THAT the report from the Chief Administrative Officer be received.
 
     SRD 158/23

THAT the draft advisory planning commission bylaw be referred to the Electoral Areas Services Committee for comment.
 
     Commuted Parcels - Applicability of Parcel Tax Changes
 
     SRD 159/23

THAT the report from the Chief Administrative Officer be received.
 
     SRD 160/23

THAT Bylaws No. 218 and 403 be amended to specify the manner in which changes to properties identified as commuted parcels should be addressed.
 
     Crown Land Applications - Referrals to Regional District
 
     SRD 161/23

THAT the report from the Chief Administration Officer be received.
 
     Inaugural COW Meeting
 
     SRD 162/23

THAT the report from the Chief Administrative Officer be received.
 
     SRD 163/23

THAT the 2023 inaugural meeting of the Committee of the Whole be scheduled for Wednesday, March 22, 2023 commencing at 10:00 a.m. in the Regional District boardroom.
 
     Regional Strategy for Warming Centres
 
     SRD 164/23

THAT the report from the Chief Administrative Officer be received.
 
     SRD 165/23

THAT staff contact the Comox Valley Regional District to obtain further information on the services that they created for Homelessness and Extreme Weather Shelters and to obtain further information from Director Ken Grant of Comox on these services.
 
     SRD 166/23

THAT, if the Board supports the development of a Poverty Reduction Strategy, the matter of warming centres be addressed as part of that strategy.
 
     Strathcona Gardens Ice Allocation Policy
 
     Director Colborne left the meeting chambers.
 
     SRD 167/23

THAT the report from the Chief Administrative Officer be received.
 
     SRD 168/23

THAT the current Strathcona Gardens Ice Allocation Policy be used to determine ice allocation for the Campbell River Skating Club.
 
     Disaster Risk Reduction/Climate Adaptation - 2023 Grant Award
 
     SRD 169/23

THAT the report from the Chief Administrative Officer be received.
 
     Director Colborne returned to the meeting chambers.
 
     SRD 170/23

THAT the 2023-2027 Financial Plan be amended to incorporate $319,000 the UBCM Disaster Risk Reduction Climate Adaptation grant.
 
     SRD 171/23

THAT the Oceans Networks Canada be awarded the contract for the screenings of the Tsunami: 11th Relative documentary.
 
     Disaster Risk Reduction/Climate Adaptation Grant
 
     SRD 172/23

THAT the report from the Chief Administrative Officer be received.
 
     SRD 173/23

THAT a regional application to the 2023 Disaster Risk Reduction / Climate Adaptation grant program on behalf of the local government and First Nations entities identified in the February 22, 2023 report from the Chief Administrative Officer be approved, and

THAT the Regional District commit to overall management of the grant if the application is successful.
 
     Request for Financial Assistance - Sayward School Parent Advisory Council
 
     SRD 174/23

THAT the report from the Chief Administrative Officer be received.
 
     SRD 175/23

THAT the Board approve a grant for the Sayward School Parent Advisory Council in the amount of $500 to assist with the swim program and field trips to be paid from the Electoral Area A grant in aid budget.
 
     Requests for Financial Assistance - Electoral Area D
 
     SRD 176/23

THAT the report from the Chief Administrative Officer be received.
 
     SRD 177/23

THAT the Board approve grants in aid to be paid from the Electoral Area D grant in aid budget as follows:

i) $2,750 to the Museum at Campbell River to assist with costs associated with 2023 public programming;

ii) $1,800 to Volunteer Campbell River to assist with 2023 operating costs; and

iii) $2,000 to the Campbell River Citizens on Patrol to assist with operational expenses.
 
 
O. BYLAWS
     BYLAWS
 
     Bylaw No. 477 - Electoral Area D Rezoning (RZ 3D 22 - Lebron)
 
     SRD 178/23

THAT the report from the Chief Administrative Officer be received.
 
     SRD 179/23

THAT Bylaw No. 477 be given third reading.
 
     SRD 180/23

THAT Bylaw No. 477, being Campbell River Area Zoning Bylaw 1991, Amendment No. 61 be now reconsidered, finally passed and adopted.
 
     Bylaw No. 485 - 2023-2027 Financial Plan
 
     SRD 181/23

THAT the report from the Chief Administrative Officer be received.
 
     SRD 182/23

THAT Bylaw No. 485, being a bylaw to adopt the 2023-2027 Financial Plan and Capital Expenditure Program, be now introduced and read a first time.
 
     SRD 183/23

That the Area C feasibility studies function 158 budget be increased by an additional $30,000 in the 2023-2027 financial plan.
 
     SRD 184/23

That the Area D feasibility studies function 123 budget be increased by an additional $15,000 in the 2023-2027 financial plan.
 
     SRD 185/23

THAT Bylaw No. 485 be given second reading.
 
     SRD 186/23

THAT any written submissions received from the public in respect of the 2023-2027 Financial Plan and Capital Expenditure Program be received at this time.
 
     The Corporate Officer advised that no written submissions from the public had been received.
 
     A vote was held on the motion and it was …
 
     SRD 187/23

THAT members of the public be permitted to address the Board regarding the 2023-2027 Financial Plan and Capital Expenditure Program.
 
     The Chief Administrative Officer advised that there were no pulbic members in attendance.
 
     A vote was held on the motion and it was …
 
     SRD 188/23

THAT any further input from the public be considered prior to third reading of Bylaw No. 485 at the the March 15, 2023 Board meeting.
 
     Bylaw No. 486 - Connected Coast Board Incorporation
 
     SRD 189/23

THAT the report from the Chief Administrative Officer be received.
 
     SRD 190/23

THAT Bylaw No. 486, being a bylaw to amend the artticles of incorporation for the Strathcona Connected Coast Network Corporation, be now introduced and read a first time.
 
     SRD 191/23

THAT the rules be suspended and Bylaw No. 486 be given second and third readings.
 
     SRD 192/23

THAT Bylaw No. 486, being Regional Broadband Corporation Authorization Bylaw 2018, Amendment No.2, be now reconsidered, finally passed and adopted.
 
 
P. CORRESPONDENCE
     CORRESPONDENCE
 
     SRD 193/23

THAT the following items be received:
 
     Forest Enhancement Society of BC
 
     - January 26, 2023 correspondence from the Forest Enhancement Society of BC regarding the 2022 Accomplishments Report.
 
     - February 12, 2023 correspondence from the Forest Enhancement Society of BC regarding the 2023 Accomplishments Report.
 
     Rural Advisory Program
 
     - February 9, 2022 media release from the Island Coastal Economic Trust regarding the new Rural Advisory Program.
 
     Ka:’yu:’k’t’h’/Che:k’tles7et’h’ First Nations Tourism
 
     - February 13, 2023 media release from the Island Coastal Economic Trust regarding the strategic tourism acquisition by the Ka:’yu:’k’t’h’/Che:k’tles7et’h’ First Nations.
 
     Municipal Insurance Association Elections
 
     - February 16, 2023 correspondence from the Municipal Insurance Association of BC regarding upcoming MIABC Board elections.
 
     Growing Communities Fund
 
     SRD 194/23

THAT the February 10, 2023 correspondence from the Province of BC regarding the Growing Communities Fund be received.
 
     Cortes Island Fire Protection
 
     SRD 195/23

THAT the following items be received:

- February 10, 2023 correspondence from the Cortes Island Fire-Fighters Association (CIFFA) regarding recent developments in the CIFFA.
 
     - February 17, 2023 correspondence from the Cortes Island Fire-Fighters Association (CIFFA) regarding a governance and operations audit.
 
     SRD 196/23

THAT the Chief Administrative Officer meet with the Cortes Island Fire Fighting Association President to discuss matters within the correspondence.
 
 
Q. MEMBERS' REPORTS
     MEMBERS' REPORTS
 
     Sea Lice Impact of Salmon Farms
 
     SRD 197/23

THAT the February 8, 2023 report from Director Davis regarding the open letter by Alexandra Morton be received.
 
     SRD 198/23

THAT a letter be sent to Joyce Murray, Minister of Fisheries and Oceans supporting the closed containment transition.
 
     SRD 199/23

THAT a letter be sent to Joyce Murray, Minister of Fisheries and Oceans expressing the Board's displeasure with the closed containment transition.
 
 
R. MANAGEMENT REPORT
 
S. NEW BUSINESS
     NEW BUSINESS
 
     Proposed Regional Fire Services - Procedural Error
 
     Director Whalley gave a verbal report regarding a procedural error in the proceedings of the Electoral Areas Services Committee meeting held on February 8, 2023.
 
     SRD 200/23

THAT Areas A, B, C, and D be removed from the Regional Fire Service Administration Service.
 
     SRD 201/23

THAT the matter be referred to the Electoral Areas Services Committee.
 
     Electoral Areas Service Review
 
     Director Whalley gave a verbal report regarding a review of electoral area services.
 
     SRD 202/23

THAT an open, mediated service review be conducted on electoral area services as soon as possible.
 
     With consent from the seconder the Chair permitted the mover to withdraw the motion.
 
 
T. ADDENDUM ITEMS
 
U. CLOSED SESSION
     CLOSED SESSION
 
     SRD 203/23

THAT the report from the Chief Administrative Officer be received.
 
     SRD 204/23

THAT a closed meeting be held immediately following the public session to consider matters deemed to fall within the parameters of subsections 90(1)(f), (g), (i), (k), (n), and (o) of the Community Charter.
 
     RECONVENE
 
     The Board reconvened in public at 3:36 p.m.
 
     RELEASE OF CONFIDENTIAL INFORMATION
 
     While in closed session the Board passed a resolution to release the following information to the public:
 
     South Cortes Fire Protection
 
     - FireWise Consulting report entitled Cortes Island Fire Fighters Association Contract Compliance Assessment, dated December 28, 2022; and
 
     - FireWise Consulting report entitled Supplemental Report: Cortes Island Fire Fighters Association Contract Complaince Assessment dated February 7, 2023.
 
 
V. TERMINATION
     TERMINATION
 
     SRD 212/23

THAT the February 22, 2023 regular meeting of the Regional Board be terminated.
 
     Time: 3:37 p.m.

Certified Correct:



_______________________________________
Chair


_______________________________________
Corporate Officer