Code of Conduct

Printer VersionREGIONAL DISTRICT BOARD - NOTICE OF MEETING

Thursday, December 6, 2018

Strathcona Regional District offices located at #301 - 990 Cedar Street, Campbell River, BC commencing at 2:00 p.m.

         Section Who Votes How Vote Counted Voting Threshold
 
A. CONFIRMATION OF QUORUM

 
B. CALL TO ORDER

 
C. ADOPTION OF PUBLIC AGENDA

     ADOPTION OF PUBLIC AGENDA
 
     SRD 1090/18

THAT the agenda for December 6, 2018 regular meeting of the Board be adopted as presented.
 
 
D. PETITIONS AND DELEGATIONS

 
E. ADOPTION OF MINUTES

     ADOPTION OF MINUTES
 
     Director Anderson requested that the minutes of the December 6, 2018 meeting be amended to reflect that under the item "Bylaws No. 328 and 341 - Cortes Island Service Initiatives" the Challenge of the Chair occurred prior to the motion being made.
 
     SRD 1091/18

THAT the minutes of the regular meeting of the Regional Board held on November 22, 2018 be adopted as amended.
 
 
F. BUSINESS ARISING FROM MINUTES

1) BUSINESS ARISING FROM MINUTES
 
     Bylaws No. 328 and 341 - Cortes Island Service Initiatives
 
     Director Anderson requested that the schedule for considering Bylaws No. 328 and 341 - Cortes Island Service Initiatives be moved from the meeting to be held on January 9, 2019 to the meeting to be held on January 24, 2019.
 
 
G. PUBLIC CONSIDERATIONS

 
H. CHAIR'S REPORT

     CHAIR'S REPORT
 
     Appointments to Committees and External Organizations
 
     SRD 1092/18

THAT the report from the Chair be received.
 
     Director Cornfield arrived at the meeting.
 
     A vote was held on the motion and it was .
 
     SRD 1093/18

THAT the following appointments be confirmed:
 
     - Directors Abram, Anderson, Leigh and Whalley as members of the Electoral Areas Services Committee for 2019,
 
     - Directors Adams, Babchuk, Colborne, Cornfield, Davis, Kerr, Moglove, MacDonald and Unger as members of the Municipal Services Committee for 2019,
 
     - Directors Adams, Babchuk, Leigh and MacDonald as members of the School District 72 Liaison Committee for 2019, and
 
     - The Chair and Vice Chair of the Board together with the Chair of the Electoral Areas Services Committee as members of the Governance Select Committee for 2019.
 
     SRD 1094/18

THAT Directors Abram, Colborne, Cornfield, Kerr and MacDonald be confirmed as members of the First Nations Relations Committee for 2019 together with Associate Member Kevin Jules.
 
     SRD 1095/18

THAT the matter be referred back to the Chair for reconsideration.
 
     A vote was held on the pending motion and it was .
 
     SRD 1096/18

THAT Mayor Adams, Councillor Evans and Director Babchuk be appointed as members of the Strathcona Gardens Commission for 2019, and that Councillor Kerr be appointed as the alternate representative for Mayor Adams and Councillor Evans.
 
     SRD 1097/18

THAT the following appointments be confirmed:
 
     - Director Adams to the Board of the Municipal Finance Authority to represent the interests of the Regional District for 2019, and that Director Davis be appointed as the alternate representative,
 
     - Director Cornfield to the Board of the Municipal Insurance Association to represent the interests of the Regional District for 2019, and that Director Colborne be appointed as the alternate representative, and
 
     - Director Abram to the BC Ferries Coastal Regional District Chair Group to represent the interests of the Regional District for 2019, and that Director MacDonald be appointed as the alternate representative.
 
     SRD 1098/18

THAT Director Abram be appointed to the Marine Planning Partnership (MaPP) Committee, the Integrated Ocean Advisory Committee, Marine Protected Areas Committee and Oceans Protection Plan Committee to represent the interests of the Regional District for 2019.
 
     SRD 1098/18

THAT the following appointments be confirmed:
 
     - Director MacDonald to the Tlowitsis Treaty Advisory Committee to represent the interests of the Regional District for 2019, and that Director Leigh be appointed as the alternate representative,
 
     - Director Kerr to the Homalco Treaty Advisory Committee to represent the interests of the Regional District for 2018, and that Director Colborne be appointed as the alternate representative,
 
     - Director Abram to the We Wai Kai Treaty Advisory Committee to represent the interests of the Regional District for 2019, and that Director Cornfield be appointed as the alternate representative, and
 
     - Director Cornfield to the We Wai Kum Treaty Advisory Committee to represent the interests of the Regional District for 2019, and that Director Moglove be appointed as the alternate representative.
 
     SRD 1099/18

THAT the following appointments be confirmed:
 
     - Director Moglove to the North Island 9-1-1 Corporation to represent the interests of the Regional District for 2019, and that Director Adams be appointed as the alternate representative, and
 
     - Director Whalley to the Board of the Strathcona Connected Coast Network Corporation to represent the interests of the Regional District for 2019.
 
     SRD 1100/18

THAT the following appointments be confirmed:
 
     - Directors Anderson, Davis and Kerr to the Community Health Network Reference Group to represent the interests of the Regional District for 2019,
 
     - Director Unger to the AVICC Regional Solid Waste Committee to represent the interests of the Regional District for 2019, and that Director Cornfield be appointed as the alternate representative, and
 
     - THAT payment of meeting remuneration and travel expenses be authorized for the director appointments made pursuant to the November 28, 2018 report from the Chair, except where provided by the external organization, and
 
     - THAT payment of meeting remuneration and travel expenses be authorized for participation by Director Abram in the Fisheries and Oceans Canada Marine Finfish Aquaculture Management Advisory Committee where not otherwise provided.
 
 
I. COMMITTEE CHAIR REPORTS

     COMMITTEE CHAIR REPORTS
 
     First Nations Relations Committee
 
     SRD 1101/18

THAT the minutes of the regular meeting of the First Nations Relations Committee held on November 22, 2018 be received.
 
     Municipal Services Committee
 
     SRD 1102/18

THAT the minutes of the regular meeting of the Municipal Services Committee held on November 22, 2018 be received.
 
     Electoral Areas Services Committee
 
     SRD 1103/18

THAT the minutes of the special meeting of the Electoral Areas Services Committee held on November 28, 2018 be received.
 
     Strathcona Gardens Commission
 
     SRD 1104/18

THAT the minutes of the special meeting of the Strathcona Gardens Commission held on November 28, 2018 be received.
 
 
J. STAFF REPORTS

     STAFF REPORTS
 
     Community Wildfire Protection Plans - Grant Opportunity
 
     SRD 1105/18

THAT the report from the Chief Administrative Officer be received.
 
     Associate Member Jules arrived at the meeting.
 
     A vote was held on the motion and it was .
 
     SRD 1106/18

THAT an application to the Community Resiliency Investment grant program for funding a Community Wildfire Protection Plan (CWPP) on behalf of the local government and first nations entities identified in the November 30, 2018 report from the Chief Administrative Officer be approved; and

THAT the Regional District commit to overall grant management if the application is successful.
 
     Strathcona Gardens Energy Recovery Project
 
     SRD 1107/18

THAT the report from the Chief Administrative Officer be received.
 
     SRD 1108/18

THAT a contract between the Regional District and CIMCO Refrigeration Ltd. for the design and installation of a CO2 refrigeration system at Strathcona Gardens Recreation Complex be prepared for consideration of the Board in January 2019.
 
     Ka:yu:kth/Che:ktles7eth First Nations - Proposed C2C Event
 
     SRD 1109/18

THAT the report from the Chief Administrative Officer be received.
 
     SRD 1110/18

THAT the Board Chair be authorized to sign a letter to Minister Selena Robinson and the Honourable Jane Philpott with a copy to UBCM expressing support for the C2C program and ongoing funding.
 
     SRD 1111/18

THAT the Regional District proceed with hosting a Community to Community forum with the Ka:yu:kth/Che:ktles7eth First Nations to be funded through the existing allocation in the 2018 financial plan.
 
     Community Health Contract with Island Health and CHN Coordinator
 
     Director Moglove declared a conflict of interest due to her involvement with the Board of Island Health and left the meeting chambers.
 
     SRD 1112/18

THAT the report from the Chief Administrative Officer be received.
 
     SRD 1113/18

THAT the draft Service Contract between Island Health and Strathcona Regional District with track changes attached to staff report dated November 30, 2018 be approved, and

THAT the Chair and Corporate Officer be authorized to finalize and execute the Service Contract.
 
     SRD 1114/18

THAT another contract with Libby King be secured to hold the position of the Strathcona Regional District's Community Health Network Coordinator until October 31, 2021.
 
     Director Moglove returned to the meeting chambers.
 
 
K. BYLAWS

     BYLAWS
 
     Bylaw No. 296 - Area D Zoning Amendment
 
     SRD 1115/18

THAT the report from the Chief Administrative Officer be received.
 
     SRD 1116/18

THAT the report on the public hearing for Bylaw No. 296, together with all attachment, be received.
 
     SRD 1117/18

THAT Bylaw No. 296 be given third reading.
 
     SRD 1118/18

THAT Bylaw No. 296, being Campbell River Area Zoning Bylaw 1991, Amendment No. 54, be reconsidered, finally passed and adopted.
 
     Bylaw No. 342 - Strathcona Gardens Loan Authorization
 
     SRD 1119/18

THAT the report from the Chief Administrative Officer be received.
 
     SRD 1120/18

THAT Bylaw No. 342, being a bylaw to authorize the borrowing of funds for redevelopment of the Strathcona Gardens recreation facility, be now introduced and read a first time.
 
     SRD 1121/18

THAT the rules be suspended and Bylaw No. 342 be given second and third readings.
 
     Bylaw No. 343 - Financial Plan Amendment
 
     SRD 1122/18

THAT the report from the Chief Administrative Officer be received.
 
     SRD 1123/18

THAT Bylaw No. 343, being a bylaw to amend the 2018 to 2022 Financial Plan and Capital Expenditure Program, be now introduced and read a first time.
 
     SRD 1124/18

THAT the rules be suspended and Bylaw No. 343 be given second and third readings.
 
     SRD 1125/18

THAT Bylaw No. 343, being 2018 to 2022 Financial Plan and Capital Expenditure Program Bylaw, Amendment No.1, be reconsidered, finally passed and adopted.
 
 
L. CORRESPONDENCE

     CORRESPONDENCE
 
     SRD 1126/18

THAT the following items of correspondence be received:
 
     - November 28, 2018 information release from School District 72 regarding the recent meeting of the Board of Education.
 
     - November 28, 2018 correspondence from Andy Vine regarding a community hall service for Cortes Island.
 
     - November 28, 2018 correspondence from David Rousseau regarding a community hall service for Cortes Island.
 
     - November 29, 2018 correspondence from Manda Gillespie regarding a community hall service for Cortes Island.
 
     - November 29, 2018 correspondence from Sue Ellingson regarding a community hall service for Cortes Island.
 
     - November 29, 2018 correspondence from Fawn Baron regarding a community hall service for Cortes Island.
 
     - November 29, 2018 correspondence from Carrie Saxifrage regarding a community hall service for Cortes Island.
 
     - November 15, 2018 correspondence from the Ministry of Municipal Affairs and Housing regarding the recent elections and the newly developed Foundational Principles of Responsible Conduct publication.
 
 
M. MEMBERS' REPORTS

 
N. MANAGEMENT REPORT

 
O. NEW BUSINESS

 
P. ADDENDUM ITEMS

 
Q. CLOSED SESSION

     CLOSED SESSION
 
     SRD 1127/18

THAT the report from the Chief Administrative Officer be received.
 
     SRD 1128/18

THAT the meeting be closed to the public to consider matters deemed to fall within the parameters of subsections 90(1)(g), (n) and (o) of the Community Charter.
 
     RECONVENE
 
     The meeting reconvened in public at 3:40 p.m. with all members present.
 
 
R. TERMINATION

     TERMINATION
 
     SRD 1135/18

THAT the December 6, 2018 regular meeting of the Regional Board be terminated.
 
     Time: 3:40 p.m.

Certified Correct:



_________________________________
Chair



_________________________________
Corporate Officer