Code of Conduct

Printer VersionREGIONAL DISTRICT BOARD - NOTICE OF MEETING

Thursday, December 5, 2019

Strathcona Regional District offices located at #301 - 990 Cedar Street, Campbell River, BC commencing at 1:00 p.m.

         Section Who Votes How Vote Counted Voting Threshold
 
A. CONFIRMATION OF QUORUM

 
B. CALL TO ORDER

 
C. ADOPTION OF PUBLIC AGENDA

     ADOPTION OF PUBLIC AGENDA
 
     SRD 1081/19

THAT the agenda for December 5, 2019 regular meeting of the Board be adopted as presented.
 
 
D. PETITIONS AND DELEGATIONS

 
E. ADOPTION OF MINUTES

     ADOPTION OF MINUTES
 
     SRD 1082/19

THAT the following minutes be adopted:

- inaugural meeting of the Regional Board held on November 6, 2019, and
 
     - regular meeting of the Regional Board held on November 21, 2019.
 
     Director Kerr entered the meeting chambers.
 
 
F. BUSINESS ARISING FROM MINUTES

 
G. PUBLIC CONSIDERATIONS

 
H. NOTICES OF MOTION

 
I. CHAIR'S REPORT

     CHAIR'S REPORT
 
     Cortes Island Issues
 
     The Chair provided a verbal report on the matter of recent correspondence from Cortes Island. [Item]
 
     SRD 1083/19

THAT the verbal report be received.
 
     External Agency Appointments
 
     SRD 1084/19

THAT the report from the Chair be received.
 
     SRD 1085/19

THAT the appointments outlined in the November 29, 2019 report from the Chair be confirmed.
 
     SRD 1086/19

THAT Director Davis be added to the First Nations Relations Committee.
 
     Director Cornfield respectfully declined appointment to the Municipal Insurance Association.
 
     Director Davis respectfully declined appointment to the Community Health Network Reference Group.
 
     SRD 1087/19

THAT the motion be amended to defer the Municipal Insurance Association, Community Health Network, and First Nations Relations Committee appointments.
 
     A vote was held on the amended motion and it was
 
     SRD 1088/19

THAT payment of meeting remuneration and travel expenses be authorized for the director appointments made pursuant to the November 29, 2019 report from the Chair, except where provided by the external organization.
 
     SRD 1089/19

THAT payment of meeting remuneration and travel expenses be authorized for participation by Director Abram in the Fisheries and Oceans Canada Marine Finfish Aquaculture Management Advisory Committee where not otherwise provided.
 
 
J. CONSENT CALENDAR

 
K. COMMITTEE CHAIR REPORTS

     COMMITTEE CHAIR REPORTS
 
     Electoral Area B Advisory Planning Commission
 
     SRD 1090/19

THAT the minutes of the Electoral Area B Advisory Planning Commission be received:

- May 16, 2018
 
     - October 21, 2019.
 
 
L. EXTRATERRITORIAL REPORTS

 
M. STAFF REPORTS

     STAFF REPORTS
 
     Sayward Fire Protection Contract
 
     SRD 1091/19

THAT the report from the Chief Administrative Officer be received.
 
     SRD 1092/19

THAT the Chair and Corporate Officer be authorized to execute a modification agreement to extend the Sayward Valley fire protection contract with the Village of Sayward for 3 years.
 
     Cortes Island First Responder - Service Implementation
 
     SRD 1093/19

THAT the report from the Chief Administrative Officer be received.
 
     SRD 1094/19

THAT staff be authorized to commence negotiations with the Cortes Island Fire Fighters Association regarding a contractual arrangement for delivery of the first responder service.
 
     SRD 1095/19

THAT a budget for the first responder service be developed for inclusion in the 2020-2024 financial plan.
 
     Cortes Island Community Halls - Service Implementation
 
     SRD 1096/19

THAT the report from the Chief Administrative Officer be received.
 
     SRD 1097/19

THAT staff be authorized to commence negotiations with the Whaletown Community Club and the Southern Cortes Community Association regarding contractual arrangements for funding core operating expenses for community hall facilities.
 
     SRD 1098/19

THAT a budget for the community hall service be developed for inclusion in the 2020-2024 financial plan.
 
     Owens Bay Wharf Tenure
 
     SRD 1099/19

THAT the report from the Chief Administrative Officer be received.
 
     SRD 1100/19

THAT the Chair and Corporate Officer be authorized to execute the Licence of Occupation agreement (File No. 0184019) for the Owen Bay wharf on behalf of the Regional District.
 
     Emergency Program Act Modernization
 
     SRD 1101/19

THAT the report from the Chief Administrative Officer be received.
 
     SRD 1102/19

THAT a further report on the implications of the proposed Emergency Program Act modernization be prepared for the Board's consideration.
 
     Director Unger left the meeting chambers.
 
     Municipal Service Contract - Village of Zeballos
 
     SRD 1103/19

THAT the report from the Chief Administrative Officer be received.
 
     SRD 1104/19

THAT the Chair and Corporate Officer be authorized to execute the revised Municipal Services Contract with the Village of Zeballos.
 
     Director Unger returned to the meeting chambers.
 
 
N. BYLAWS

     BYLAWS
 
     Bylaw No. 361 - Quadra Island Rezoning (RZ 7C 19 - Murphy)
 
     SRD 1105/19

THAT the report from the Chief Administrative Officer be received.
 
     SRD 1106/19

THAT the report on the public hearing for Bylaw No. 361, together with all supporting documentation, be received.
 
     SRD 1107/19

THAT Bylaw No. 361 be given third reading.
 
     Bylaw No. 373 - Quathiaski Cove Sewer Extension Prepayment
 
     SRD 1108/19

THAT the report from the Chief Administrative Officer be received.
 
     SRD 1109/19

THAT Bylaw No. 373, being a bylaw to provide for the commutation of taxes for construction of the Quathiaski Cove sewer system extension (No.1), be now introduced and read a first time.
 
     Director Cornfield left the meeting chambers.
 
     A vote was held on the motion and it was
 
     SRD 1110/19

THAT the rules be suspended and Bylaw No. 373 be given second and third readings.
 
     SRD 1111/19

THAT Bylaw No. 373, being Quathiaski Cove Sewer Service Extension (No.1) Tax Commutation Bylaw 2019, be reconsidered, finally passed and adopted.
 
     Bylaw No. 375 - Quathiaski Cove Sewer Boundary Extension
 
     SRD 1112/19

THAT the report from the Chief Administrative Officer be received.
 
     SRD 1113/19

THAT Bylaw No. 375, being Quathiaski Cove Sewage Local Service Area Establishment Bylaw 1993, Amendment No. 7, be reconsidered, finally passed and adopted.
 
     Bylaw No. 376 - Director Compensation Amendment
 
     SRD 1114/19

THAT the report from the Chief Administrative Officer be received.
 
     Director Babchuk recused herself and left the meeting chambers.
 
     Director Unger in the Chair.
 
     Director Cornfield returned to the meeting chambers.
 
     A vote was held on the pending motion and it was
 
     SRD 1115/19

THAT the matter be referred back to the Municipal Services Committee for review.
 
     Director Babchuk in the Chair.
 
     Bylaw No. 377 - 2019 to 2023 Financial Plan Amendment
 
     SRD 1116/19

THAT the report from the Chief Administrative Officer be received.
 
     SRD 1117/19

THAT Bylaw No. 377, being a bylaw to amend the 2019 to 2023 financial plan and capital expenditure program, be now introduced and read a first time.
 
     SRD 1118/19

THAT the rules be suspended and Bylaw No. 377 be given second and third readings.
 
     SRD 1119/19

THAT Bylaw No. 377, being 2019 to 2023 Financial Plan and Capital Expenditure Program Bylaw, Amendment No.1, be reconsidered, finally passed and adopted.
 
 
O. CORRESPONDENCE

     CORRESPONDENCE
 
     9-1-1 Call Answer Levy
 
     SRD 1120/19

THAT the November 20, 2019 news release from the Union of BC Municipalities regarding a call answer levy on cellular devices be received.
 
     Director Adams left the meeting chambers.
 
     Discovery Islands Launch Site Strategy
 
     SRD 1121/19

THAT the November 28, 2019 correspondence from BC Marine Trails regarding the Discovery Islands Launch Site Strategy be received.
 
     SRD 1122/19

THAT a letter be written to Paul Grey that the SRD Area C cannot support Hoskyn Channel Landing as a launch site in the Marine Trails Strategy at this time.
 
 
P. MEMBERS' REPORTS

     MEMBERS' REPORTS
 
     North Pacific Marine Plan Partnership (MaPP)
 
     SRD 1123/19

THAT the November 20, 2019 report from Director Abram regarding the North Pacific Marine Plan Partnership be received.
 
     Royal Canadian Legion (Sayward Branch) - Grant Request
 
     SRD 1124/19

THAT the November 28, 2019 report from Director Whalley regarding a request for financial assistance from the Royal Canadian Legion (Sayward Branch #147) be received.
 
     Director Adams returned to the meeting chambers.

A vote was held on the pending motion and it was ..
 
     SRD 1125/19

THAT the Board approve a $1,000 grant in aid to the Sayward Legion, Branch #147 Secret Santa Program, for Christmas gifts and food hampers to be paid for by the Electoral Area A grant in aid budget.
 
 
Q. MANAGEMENT REPORT

 
R. NEW BUSINESS

 
S. ADDENDUM ITEMS

 
T. CLOSED SESSION

     CLOSED SESSION
 
     SRD 1126/19

THAT the report from the Chief Administrative Officer be received.
 
     SRD 1127/19

THAT the meeting be closed to the public to consider matters deemed to fall within the parameters of subsections 90(1)(a), (c), (n) and (o) of the Community Charter.
 
     RECONVENE
 
     The Board reconvened in public at 2:44 p.m.
 
     RELEASE OF CONFIDENTIAL INFORMATION
 
     While in closed session the Board passed a resolution to release the following information to the public:
 
     Acting Financial Officer
 
     SRD 1131/19

THAT Mike Harmston be appointed as the Regional District's acting financial officer during the absence of the Chief Financial Officer, Myriah Foort pursuant to s.237 of the Local Government Act.
 
 
U. TERMINATION

     TERMINATION
 
     SRD 1134/19

THAT the December 5, 2019 regular meeting of the Regional Board be terminated.
 
     Time: 2:44 p.m.

Certified Correct:



________________________________
Chair


________________________________
Corporate Officer