Printer VersionNOTICE OF INAUGURAL MEETING - REGIONAL BOARD

Wednesday, November 8, 2023

Strathcona Regional District office located at 990 Cedar Street, Campbell River, BC commencing at 12:30 p.m.

         Section Who Votes How Vote Counted Voting Threshold
 
A. CONFIRMATION OF QUORUM

 
B. CALL TO ORDER

 
C. ELECTION OF CHAIR

     ELECTION OF CHAIR
 
     The Corporate Officer called for nominations for the position of Chair. [Item]
 
     Director Chapman nominated Director Baker. Director Baker accepted the nomination with thanks.
 
     The Corporate Officer called a second and third time for any further nominations and there were none.
 
     Director Baker was declared elected by acclamation to the position of Chair.
 
 
D. ELECTION OF VICE CHAIR

     ELECTION OF VICE CHAIR
 
     The Corporate Officer called for nominations for the position of Vice Chair. [Item]
 
     Director Kerr nominated Director Sinnott. Director Sinnott accepted the nomination with thanks.
 
     The Corporate Officer called a second and third time for any further nominations and there were none.
 
     Director Sinnott was declared elected by acclamation to the position of Vice Chair.
 
     Director Baker in the Chair.
 
 
E. FIRST NATIONS TERRITORIAL ACKNOWLEDGMENT

     FIRST NATIONS TERRITORIAL ACKNOWLEDGMENT
 
     The Chair acknowledged that we are located on the traditional territory of the Laichwiltach people.
 
 
F. ADOPTION OF PUBLIC AGENDA

     ADOPTION OF PUBLIC AGENDA
 
     SRD 905/23

THAT the agenda for November 8, 2023 inaugural meeting of the Board be adopted as presented.
 
 
G. PETITIONS AND DELEGATIONS

     PETITIONS AND DELEGATIONS
 
     Rezoning Applications - Electoral Area D (Zaschke, Sprout, et al)
 
     The Chair welcomed Peter Zaschke who made a presentation regarding the proposal to rezone eight residential lots located in Electoral Area D. [Item]
 
     The Chair thanked the presenter for the presentation.
 
     SRD 906/23

THAT the presentation be received.
 
     Director Rice read letters addressed to Directors Mawhinney and Whalley from Garry P. Westbrook regarding Bylaw No. 519 (Craig Road Rezoning from CR4 to CR3).
 
     CLOSED SESSION
 
     SRD 907/23

THAT the meeting be closed to the public to consider matters deemed to fall within the parameters of subsection 90(1)(g) of the Community Charter.
 
     RECONVENE
 
     The meeting reconvened in public at 1:00 p.m.
 
     PETITIONS AND DELEGATIONS (Cont.)
 
     Quadra Island Salmon Enhancement Society
 
     The Chair welcomed Paul Puddy, Vice President and Lauren Miller, Director of the Quadra Island Salmon Enhancement Society who made a presentation regarding the protection of riparian land in Quathiaski Cove and the remediation of Pidcock Creek.
 
     The Chair thanked the presenters for the presentation.
 
     SRD 909/23

THAT the presentation be received.
 
 
H. ADOPTION OF MINUTES

     ADOPTION OF MINUTES
 
     SRD 910/23

THAT the minutes of the regular meeting of the Regional Board held on October 11, 2023 be adopted.
 
 
I. BUSINESS ARISING FROM MINUTES

1) BUSINESS ARISING FROM MINUTES
 
     Bylaw No. 519 - Rezoning Applications - Electoral Area D (Zaschke, Sprout, et al)
 
     SRD 911/23

THAT Resolution SRD 875/23 be reconsidered.
 
     SRD 912/23

THAT the matter be referred to the next meeting of the Electoral Areas Services Committee.
 
 
J. PUBLIC CONSIDERATIONS

 
K. CHAIR'S REPORT

 
L. COMMITTEE CHAIR REPORTS

     COMMITTEE CHAIR REPORTS
 
     Electoral Areas Services Committee
 
     SRD 913/23

THAT the draft minutes of the regular meeting of the Electoral Areas Services Committee held on October 11, 2023 be received.
 
     First Nations Relations Committee
 
     SRD 914/23

THAT the draft minutes of the regular meeting of the First Nations Relations Committee held on October 11, 2023 be received.
 
 
M. STAFF REPORTS

     STAFF REPORTS
 
     Consultation Process (CP 3D 23/RZ 11D 23 - Hardcore Construction)
 
     SRD 915/23

THAT the report from the Chief Administrative Officer be received.
 
     SRD 916/23

THAT the First Nations consultation process and the agency referral list as outlined in the staff report dated September 13, 2023 for application CP 3D 23/RZ 11D 23 (Hardcore Construction) be approved.
 
     Calendar of Board and Committee Meetings for 2024
 
     SRD 917/23

THAT the report from the Chief Administrative Officer be received.
 
     SRD 918/23

THAT the Board's calendar of meetings for 2024 be approved based on Option A, one Board meeting per month, as outlined in the October 25, 2023 report from the Chief Administrative Officer.
 
     Remembrance Day Ceremony - Campbell River Spirit Square
 
     SRD 919/23

THAT the report from the Chief Administrative Officer be received.
 
     SRD 920/23

THAT the Chair or Vice Chair officially represent the Strathcona Regional District at the 2023 Remembrance Day ceremony at the Campbell River Spirit Square, and

THAT the Vice Chair officially represent the Strathcona Regional District at the 2023 Remembrance Day ceremony at the Campbell River Spirit Square.
 
     Residential Waste Collection Options for Quadra Island
 
     SRD 921/23

THAT the report from the Chief Administrative Officer be received.
 
     SRD 922/23

THAT options for a transfer station on Quadra Island be explored through the Comox Strathcona Waste Management Service; and

THAT a solid waste collection study by conducted for Quadra Island to be funded through the Electoral Area C feasibility study reserves.
 
     Sayward Valley Fire Protection
 
     SRD 923/23

THAT the report from the Chief Administrative Officer be received.
 
     SRD 924/23


THAT the Regional District provide a deadline for response by the Village of Sayward to the sub-regional service model which, if unacceptable to either party, Option A would prevail.
 
     Health Canada's Substance Use and Addictions Program (SUAP)
 
     SRD 925/23

THAT the report from the Chief Administrative Officer be received.
 
     SRD 926/23

THAT a funding application be submitted to the Substance Use and Addictions Program (SUAP) to support the Hama?elas Community Kitchen for an estimated total of $700,000 to be distributed over the next four years.
 
     Emergency Program Act Modernization
 
     SRD 927/23

THAT the report from the Chief Administrative Officer be received.
 
     Staff provided a presentation on the Emergency Program Act modernization.
 
     A vote was held on the motion and it was
 
     RECESS
 
     The Chair recessed the meeting at 2:10 p.m.
 
     RECONVENE
 
     The meeting reconvened at 2:23 p.m. with all members present.
 
     Local Government Climate Action Program (LGCAP)
 
     SRD 928/23

THAT the report from the Chief Administrative Officer be received.
 
     SRD 929/23

THAT funding received through the Local Government Climate Action Plan program be allocated starting in 2024 as part of the financial planning process.
 
     Request for Financial Assistance - Oyster River Enhancement Society
 
     SRD 930/23

THAT the report from the Chief Administrative Officer be received.
 
     SRD 931/23

THAT the Board approve a grant for the Oyster River Enhancement Society in the amount of $6,600 to assist with costs associated with maintenance costs and educational programming to be paid from the Electoral Area D grant in aid budget.
 
 
N. BYLAWS

     BYLAWS
 
     Bylaw No. 342 - Strathcona Gardens Loan Authorization
 
     SRD 932/23

THAT the report from the Chief Administrative Officer be received.
 
     SRD 933/23

THAT Bylaw No. 342, being Strathcona Gardens Recreation Facility Loan Authorization Bylaw 2018, be now reconsidered, finally passed and adopted.
 
     Bylaws No. 512 & 515 - Regional Housing Service
 
     SRD 934/23

THAT the report from the Chief Administrative Officer be received.
 
     SRD 935/23

THAT the total number of electors within the area affected by Bylaws No. 512 and 515 be fairly determined to be 34,551 for purposes of the alternative approval process.
 
     SRD 936/23

THAT the deadline for submission of elector responses in respect of the alternative approval process for Bylaws No. 512 and 515 be established as 12:00 noon on Tuesday, January 2, 2024.
 
     SRD 937/23

THAT the elector response form attached to the October 20, 2023 report from the Chief Administrative Officer be approved for use with the alternative approval process for Bylaws No. 512 and 515.
 
     Bylaw No. 516 - Quadra Island Rezoning (RZ 3C 23 - BC Ferries)
 
     SRD 938/23

THAT the report from the Chief Administrative Officer be received.
 
     SRD 939/23

THAT the report on the public hearing for Bylaw No. 516 and all related records be received.
 
     SRD 940/23

THAT Bylaw No. 516 be given third reading.
 
     SRD 941/23

THAT Bylaw No. 516, being Quadra Island Zoning Bylaw 1990, Amendment No. 144, be reconsidered, finally passed and adopted.
 
     Bylaw No. 522 - Cortes Island Dog Control Service
 
     SRD 942/23

THAT the matter be referred to the Electoral Areas Services Committee.
 
     Bylaw No. 527 - Sayward Valley Heritage Hall Funding
 
     SRD 943/23

THAT the report from the Chief Administrative Officer be received.
 
     SRD 944/23

THAT Bylaw No. 527, being Sayward Valley Heritage Hall Funding Agreement Authorization Bylaw 2023, be now reconsidered, finally passed and adopted.
 
 
O. CORRESPONDENCE

     CORRESPONDENCE
 
     SRD 945/23

THAT the following items be received:
 
     British Columbia Energy Regulator (BCER) Engagement Process
 
     - October 11, 2023 correspondence from the British Columbia Energy Regulator (BCER) regarding its upcoming engagement process.
 
     Aquaculture Transition Plans
 
     - September 28, 2023 correspondence and attachments from the BC Salmon Farmers Association regarding transition plans for salmon farming in coastal waters of BC.
 
     Sayward Community Food Table Society
 
     - October 18, 2023 correspondence from the Sayward Community Food Table Society regarding its request for a letter of support.
 
     First Nations Forestry Agreement
 
     - October 25, 2023 news release from the Province of BC regarding the partnership by Western Forest Products and multiple First Nations in forest management in the Campbell River and Sayward areas.
 
     Nanaimo Regional Hospital Priority Projects
 
     - October 31, 2023 correspondence from the Chair of the Nanaimo Regional Hospital District regarding its priority projects.
 
     SRD 946/23

THAT the following items be received.
 
     Recreation Facility Funding
 
     - October 30 correspondence and petition from residents in the Sayward area regarding recreational facility funding be received.
 
     - correspondence from Darlene and Karl Huber regarding the Strathcona Gardens.
 
     - correspondence from Wayne Ryan regarding the Strathcona Gardens.
 
     - correspondence from Jayne Ryan regarding the Strathcona Gardens.
 
     - correspondence from Don and Beverley Bruce regarding the Strathcona Gardens.
 
     - correspondence from Tami Dyble regarding the Strathcona Gardens.
 
     - correspondence from Valerie and Sid Hadley regarding the Strathcona Gardens.
 
     - correspondence from Rebecca Sinclair regarding the Strathcona Gardens.
 
     - correspondence from Constance Weber regarding the Strathcona Gardens.
 
     Provincial Housing Legislation
 
     SRD 947/23

THAT the November 3, 2023 correspondence from the Union of British Columbia (UBCM) regarding Provincial housing legislation be received.
 
 
P. DIRECTORS' REPORTS

 
Q. NEW BUSINESS

     NEW BUSINESS
 
     Director 2023 Christmas Function
 
     A discussion ensued regarding options for the 2023 Director Christmas function.
 
 
R. ADDENDUM ITEMS

 
S. CLOSED SESSION

 
T. TERMINATION

     TERMINATION
 
     SRD 948/23

THAT the November 8, 2023 inaugural meeting of the Regional Board be terminated.
 
     Time: 2:56 p.m.

Certified Correct:



____________________________________
Chair


____________________________________
Corporate Officer